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Peoplesoft Upgrade Manager (PUM) Project

Did you know? UCPath is behind the times, currently running version 17 of the Oracle PeopleSoft Human Capital Management (HCM) system. This was the most recent version available at the time of UCPath’s initial launch in 2016, and a decision was made to hold on any upgrades until all locations were live. PeopleSoft is now sitting at version 37.

Why Is an Upgrade Necessary?

UCPath is over 20 versions behind the current Oracle PeoplesSoft System Version 37 and as a result improved efficiencies and functionality cannot be implemented. In April 2021, UCPC and UCOP launched the system-wide UCPath PUM project to rectify this situation. All locations, including UC San Diego Campus and UC San Diego Health, are collaborating with UCPC on this upgrade effort.

The December upgrade will:

  • Improve stability, reducing support efforts
  • Address compliance gaps that are being managed manually
  • Support the Affordable Care Act (ACA), eliminating manual UCPath processes
  • Reduce security risks, increasing personally identifiable information (PII) data protections
  • Prepare UC to modernize the system for future enhancements

What Is the Timeline?

The technical upgrade to version 37 will be implemented Fall 2021. This initial upgrade is expected to be completed in December 2021.

PUM Upgrade Timeline

Going forward, regularly scheduled UCPath upgrades will take place every 6-12 months.

What is the Current Status of Project?

The project is currently underway. The UCPath Project Team has completed their initial fit/gap assessment and started the functional design and building phase in collaboration with all UC locations and Centers of Excellence (COEs). UC San Diego is working with the UCPC teams to verify and validate the impact of the project at our location.

The UC San Diego cross-functional PUM support team, in collaboration with UCPC, is involved with both System Integration Testing (SIT) and User Acceptance Testing (UAT). Per the initial assessment of the December 2021 upgrade, there will be minimal impacts on UC San Diego ODS and external systems (such as timekeeping, general ledger, etc.).

How Will I Be Supported?

This project is owned by UCPC and UCOP. Your UC San Diego cross-functional PUM support team is dedicated to transparency and understands that change can be challenging and difficult. Everyone is committed to providing up-to-date information as UCPC and UCOP transition UCPath to the newest version of Oracle PeopleSoft HCM. We are currently in the early stages of this project, but check back often for more updates and consider subscribing to our UCPath biweekly update email.

How Will This Impact Me?

According to the initial assessment, this upgrade will have minimal impact on:

  • Functionality and interface updates, resulting in little-to-no business process changes.
  • Changes in WFA (HR Templates), Payroll, Benefits, and General Ledger.
  • Self-service functionality for employees and managers.
  • Cognos Reports and the ODS.
  • Security provisioning.

The SIT and UAT testing will provide the input needed to confirm or modify this initial impact assessment. Further information will be posted as it becomes available.

Will Future Upgrades Have a Bigger Impact?

The upgrade planned for Fall 2022 will include the deployment of Fluid, the new and modern PeopleSoft user interface. This simple and intuitive UI design benefits everyone, from transactors to casual self-service users. Although the adoption of fluid comes with a learning curve, the benefits of this new user interface design will be substantial. It allows for an improved user experience, responsive mobile flexibility for your devices, and simple customizable navigation. More information will be available after the first of the year, with demos and training opportunities tentatively scheduled for summer/fall 2022.

How long will UCPath be down for December cutover?

The expectations are that cutover will happen over a weekend starting midday Friday 12/10 and the system will be available again on Monday 12/13.

The BW2 Employee Data Change deadline will move to 3 pm 12/9 and all other transactions must stop prior to 12pm on 12/10 when UCPath goes down for the cutover.

Final dates will be dependent on the conclusion of location testing.