2022 System Updates & Enhancements
View previously posted UCPath System Updates & Enhancements here.
Pro Tip: To search for a specific update, Click + Expand All below, type Ctrl+F and enter keyword.
March - June Updates
March 2022: Changes & Enhancements
Module | Date | Change Request Number | Summary |
---|---|---|---|
Approval Workflow Engine | 03/28/22 | UCP-113722 | Resolved the PeopleCode error that occurred when revoking delegation on the "Administer Delegation" page |
Benefits | 03/30/22 | UCP-109016 | Created new PTP retirement system adjustment earn code for passing corrections to Redwood without affecting employee pay, deductions or balances |
General Ledger | 03/30/22 | UCP-110632 | Updated the redistribution of leave taken earnings (E-034B) to correct known problems and improve the success rate |
Payroll & Compensation | 03/24/22 | UCP-108940 | Resolved an issue that occurred when setting up employees paid on contract pay through the smart HR templates |
Payroll & Compensation | 03/30/22 | UCP-109226 | Set the “Leave Accrual” attribute to “Yes – Earnings Code included” for earn codes HOP, HOS & HPL along with dependent earn codes |
Payroll & Compensation | 03/31/22 | UCP-113247 | Updated the payment type attribute for earn code LBO and dependent earn codes to “Either Hours or Amount OK” |
Payroll & Compensation | 03/31/22 | UCP-96879 | Updated configuration to make the FRA earn code available for academics on contract pay |
UCPath | 03/24/22 | UCP-114106 | Completed the monthly update to the payroll configuration codes in Quicklinks |
UCPath | 03/29/22 | UCP-111551 | Resolved a worklist error following the PUM/InFlight 7 deployment |
March 2022: Other Updates & Reminders
Week Of | Content |
---|---|
03/24/22 - 04/01/22 | The Benefits Billing De-Enrollment Calendar – 2022 and Benefits Billing Processing Calendar 2022 are now available in UCPath > Quicklinks > Benefits Resource > Benefits Billing Calendars. |
April 2022: Changes & Enhancements
Module | Date | Change Request Number | Summary |
---|---|---|---|
Benefits | 04/01/22 | UCP-110935 | Updated the benefit eligibility process to correctly evaluate employees moving from per diem to career empl class |
General Ledger | 04/01/22 | UCP-113452 | Corrected the salary cost transfer page to allow users to modify FAU information on $0 earnings rows |
Payroll & Compensation | 04/01/22 | UCP-112933 | Updated the Verification of Employment Interface (I-351) so all compensation frequencies map to the correct value with the vendor. This will resolve an issue where invalid compensation frequencies were going to error status with the vendor and the employment records were not visible. |
Payroll & Compensation | 04/01/22 | UCP-111471 |
Updated the system to no longer display the "save and submit" button once AWE transactions are initiated. This will resolve the PeopleCode error that some approvers were seeing. |
Payroll & Compensation | 04/01/22 | UCP-109042 | Modified the Verification of Employment Interface, I-351, so that the employee record will display the system run date instead of the employee's last check date |
Absence Management | 04/01/22 | UCP-86934 | Updated the system to automatically create an adjustment when an extended absence request is approved with a "Sabbatical" or "In Lieu Of Sabbatical" transaction. This will eliminate the need for locations to manually create an adjustment request. |
Effort Reporting | 04/04/22 | UCP-111072 | Implemented the solution to correct the historical data missing lines issue |
Effort Reporting | 04/04/22 | UCP-112773 | Implemented logic to identify the missing lines |
Effort Reporting | 04/04/22 | UCP-113188 | Implemented the final fix for the I-129R to resolve issues with missing lines due to future dated hires |
Effort Reporting | 04/04/22 | UCP-112197 | Added the "RUN_ID" into the file name for the I-129 |
Effort Reporting | 04/04/22 | UCP-114316 | Added "RUN_ID" configuration into the dashboard for the I129/I129H |
PayPath | 04/03/22 | UCP-113067 | Updated the system to ensure new salary plan and grades are immediately available for selection |
PayPath | 04/03/22 | UCP-113070 | Updated the system to ensure the "Daily Standard Hours" is updated after FTE changes are processed |
Payroll & Compensation | 04/03/22 | UCP-103792 | Resolved the issue preventing users from entering .001 FTE |
Payroll & Compensation | 04/03/22 | UCP-109806 | Updated the logic when position job code updates are made to ensure the job code is eligible to be used for that location based on the effective dates |
Payroll & Compensation | 04/06/22 | UCP-114085 | Updated the "Alex's Lemonade Stand Foundation" salary cap effective date for grants and cooperative agreements |
Payroll & Compensation | 04/07/22 | UCP-113865 | Implemented the March 2022 academic job code updates |
Payroll & Compensation | 04/07/22 | UCP-114259 | Created new salary plans for deans effective 7/1/2022 |
Salesforce | 04/02/22 | UCP-90492 | Created a new category "General Feedback" for the existing Topic, “UCPath Help/Training Feedback” to allow users to submit general feedback to UCPath via a case. |
UCPath | 04/02/22 | UCP-94458 | Updated the system to allow users to rate articles. Users will be able to provide thumbs up or down, select a reason, and provide description feedback |
UCPath | 04/04/22 | UCP-113457 | Updated the system to ensure the name displayed online is the preferred name |
General Ledger | 04/14/22 | UCP-95588 | Implemented the "go forward" fix to ensure accurate effort percent, percent of total pay and hours on effort bearing earn codes |
Payroll & Compensation | 04/08/22 | UCP-114092 | Updated the Other Postemployment Benefits Rate (OPEB) and the Benefit Administration Rate for FY 22/23. The new rates are $2.36 and $0.19, respectively. |
UCPath | 04/13/22 | UCP-114199 | Resolved the issue preventing the "Help" link from appearing in the UCPath portal |
General Ledger | 04/25/22 | UCP-106325 | Disabled the ability for locations to run the I-154 fiscal year end snapshot process to prevent the file from being run during the day / ad-hoc. The file is already run on a daily basis. |
PayPath | 04/29/22 | UCP-112233 | Resolved the invalid error that was occurring in PayPath when the position job code and location fields only were updated in the same transaction |
Payroll & Compensation | 04/26/22 | UCP-112363 | Implemented the 3% range across the board wage increase effective April 2022 for the EX unit |
Payroll & Compensation | 04/27/22 | UCP-113512 | Updated the "Tax Method Attribute" for earn code ACS to "annualized" |
Payroll & Compensation | 04/28/22 | UCP-111429 | Implemented the range adjustment and new salary plans effective February 2022 for the IX unit |
WFA | 04/29/22 | UCP-106569 | Resolved the "VOL/INVOL termination template invalid row" error on the smart HR templates |
Absence Management | 04/29/22 | UCP-104544 | Resolved error with a blank Qualifying Exigency PFCB (FMLA & CFRA) leave field in Request Extended Absence |
Absence Management | 04/29/22 | UCP-113546 | Corrected how the auto assign absence management program (E-356) to assigns vacation accruals. A separate JIRA (UCP-113546) will identify the impacted population for historical corrections. |
Absence Management | 04/29/22 | UCP-97373 | Resolved the issue causing FMLA/CFRA/PDLL adjustments submitted in extended absence to reduce balances incorrectly |
Benefits | 04/29/22 | UCP-111468 | Updated the benefit confirmation statement PDFs to be ADA compliant |
Benefits | 04/29/22 | UCP-113509 | Added a table with headers to the "Estimated Total Cost" information on the confirmation statement |
Benefits | 04/29/22 | UCP-101135 | Corrected the 1000-hour rule calculation for HBE hours |
General Ledger | 04/29/22 | UCP-108015 | Resolved the error on the direct retro online page (E-713) |
PayPath | 04/29/22 | UCP-113050 | Resolved the issue causing the FTE to default to 1 and standard hours of 40 when changing salary plans in job data in PayPath and Mass PayPath |
Payroll & Compensation | 04/29/22 | UCP-110221 | Resolved the issue so that the "budgeted position" checkbox updates when making position control changes |
Payroll & Compensation | 04/29/22 | UCP-113902 | Modified the mass hire file (E-346) process so the program doesn't generate duplicate employee ids |
Payroll & Compensation | 04/29/22 | UCP-114248 | Updated the smart HR templates to allow a blank date of birth for "Add CWR" and "Future Dated New Hire" templates. This request also ensures the CWR extension template displays the correct labels while in the AWE process. |
UCPath | 04/29/22 | UCP-112104 | Resolved the issue causing Survey FAQ link to appear repeatedly for users completing Self Identification during onboarding wizard |
UCPath | 04/29/22 | UCP-109888 | Reordered the gender identity values that an employee selects in self-service to align with the Gender Recognition and Lived Name policy. This request will be updated in UCPath for employees and TAM for applicants. |
UCPath | 04/29/22 | UCP-113317 | Resolved the invalid error message employees were receiving when trying to update or add a preferred name |
April 2022: Other Updates & Reminders
Week Of | Content |
---|---|
04/01/22 - 04/08/22 | The Medical Residents Flexible Spending Accounts for Life Event form is available in UCPath > Access Forms > Medical Residents Benefits. |
04/01/22 - 04/08/22 |
Employees on leave without pay will be enrolled in benefit billing depending on when they go on leave and how long they are out.
Examples:
Resources:
|
04/08/22 - 04/15/22 | Navigate to UCPath > Help > Location Users to access recently updated training materials:
|
04/08/22 - 04/15/22 |
When using mobile deposit, some banks impose a temporary hold prior to releasing funds
|
04/22/22 - 04/29/22 |
Location users can typically only see information for employees at their location but there are two screens available, to users with appropriate roles, where employees can be viewed across all locations:
|
04/29/22 - 05/06/22 |
If two parking files (I-178) are submitted during the same pay period, the file submitted last takes precedence over the prior file More Parking File Reminders:
|
04/29/22 - 05/06/22 |
Navigate to UCPath > Help > Location Users to access recently updated training materials:
|
May 2022: Changes & Enhancements
Module | Date | Change Request Number | Summary |
---|---|---|---|
Effort Reporting | 05/02/22 | UCP-113002 | Added a 3-digit task (3 spaces if blank) to the end of the concatenated FAU in I-129 (UCPath to ERS) and I-124 (UCPath to CPS) |
General Ledger | 05/02/22 | UCP-113428 | Resolved the missing lines issue in the labor ledger |
Payroll & Compensation | 05/02/22 | UCP-103147 | Set the DC Safe Harbor 401a & DC Safe Harbor Grandfathered 401a covered compensation limits to be evaluated on a calendar year basis |
Payroll & Compensation | 05/03/22 | UCP-115137 | Resolved the error on termination HR Templates when employees had future dated effective rows |
Resource Center | 05/05/22 | UCP-114409 | Updated the Resource Center to link to the new Location Monitoring Dashboard |
Payroll & Compensation | 05/17/22 | UCP-110642 | Resolved the issue causing the smart HR templates to display step prompt values incorrectly when changing a salary/grade from hourly to annual or annual to hourly |
Cognos | 05/18/22 | UCP-114526 | Updated the DCP Safe Harbor (R-096) report to assist UCPath in identifying necessary retroactive adjustments |
Reporting Instance | 05/18/22 | UCP-102610 | Resolved the issue causing the HCM_ODS table PS_UC_GP_ABS_EA to switch the EMPL_RCD and the TRANSACTION_NBR columns |
Cognos | 05/20/22 | UCP-108298 | Created the HR Transaction Status (R-344) report |
General Ledger | 05/25/22 | UCP-112729 | Resolved the issue causing an incorrect fiscal year to be assigned to distribution data |
General Ledger | 05/23/22 | UCP-106123 | Updated the I-154 Budget Data Export to be run Sunday through Friday |
May 2022: Other Updates & Reminders
Week Of | Content |
---|---|
05/13/22 - 05/20/22 |
Once an employees’ benefits are terminated, retroactive corrections or updates will not immediately reinstate benefits
|
05/13/22 - 05/20/22 | The temporary change to vacation accrual maximum ends June 30, 2022. Employees must reduce vacation balances below the maximum accrual amount prior to June 30, 2022, to continue accruing additional time. Reference UCnet for more details. |
05/13/22 - 05/20/22 |
Navigate to UCPath > Quicklinks > Payroll Resources > Payroll Processing Schedules & Working Hours to view the updated 2022 UCPath Student FICA I-156 deadlines. Updates include:
|
05/20/22 - 05/27/22 |
When a retiree is rehired, UCPath has logic to reinstate sick hours
|
05/20/22 - 05/27/22 |
|
June 2022: Changes & Enhancements
Module | Date | Change Request Number | Summary |
---|---|---|---|
Benefits | 06/07/22 | UCP-115198 | Resolved the issue causing the "No Buffer" error message to display when accessing the retirement plan page |
Benefits | 06/07/22 | UCP-113837 | Resolved the issue causing the benefits eligibility logic (E-042B) to grant some employees full benefit eligibility retroactively incorrectly |
Cognos Reports | 06/06/22 | UCP-108300 | Converted a PeopleSoft report to Cognos to allow locations on-demand access. The new report is R-029 Error handling Funding Entry |
Cognos Reports | 06/07/22 | UCP-106358 | Created a new "DCP Safe Harbor Payroll Data" report (R-096) to extract payroll data for employees whose DCP Safe Harbor deductions were taken on a fiscal year basis |
Effort Reporting | 06/08/22 | UCP-115781 | Resolved the issue causing some employees to be missing from the ERS file |
General Ledger | 06/06/22 | UCP-106463 | Resolved the issue causing the wrong UC assessment rate to be assessed on old salary cost transfers |
General Ledger | 06/08/22 | UCP-102301 | Resolved the issue causing some salary cost transfers to be missing from the labor ledger |
PayPath | 06/07/22 | UCP-115764 | Updated Mass PayPath (E-081) to ensure full error messages can be displayed (they were previously being truncated to 254 characters) |
Payroll & Compensation | 06/05/22 | UCP-113779 | Implemented tax update 22-B |
Payroll & Compensation | 06/06/22 | UCP-115777 | Updated the payroll configuration codes in UCPath Quicklinks |
Payroll & Compensation | 06/07/22 | UCP-112389 |
Updated the system to ensure the "Last Date Worked" field is updated correctly on involuntary terminations submitted on HR Templates. Navigate to UCPath > Help > Location Users to access recently updated training materials:
|
Payroll & Compensation | 06/07/22 | UCP-115111 |
Resolved the issue preventing users from opening an employee record in job data when a job record is missing the establishment ID |
Payroll & Compensation | 06/07/22 | UCP-113553 |
Resolved the discrepancies between earnings in Review Paycheck and PDF statements |
Payroll & Compensation | 06/07/22 | UCP-109102 |
Updated UCPath to mask all except the last four digits of the bank account number on the direct deposit page. This change also encrypts bank account information at the database level, making it more secure and brings UCPath into compliance with national automated clearing house association (Nacha) regulations |
Payroll & Compensation | 06/07/22 | UCP-95525 |
Modified the UC_REHIRE template so the salary plan and grade is updated correctly when a position change is made. |
Payroll & Compensation | 06/09/22 | UCP-104730 |
Updated the STP and SAS earn codes to no longer assess leave charges as they are not eligible for leave accrual |
Reporting Instance | 06/07/22 | UCP-111115 |
Implemented integration between Reporting Instance and i-Sight to ensure Title IX teams are able to access necessary employee information for audit purposes |
General Ledger | 06/14/22 | UCP-115876 |
Configured the UC batch calendar and detail calendar through 2027 |
Payroll & Compensation | 06/12/22 | UCP-114335 |
Updated the arrears and partial local deduction code attributes as follows:
|
Payroll & Compensation | 06/14/22 | UCP-109687 |
Updated the PDF earnings statement to be ADA compliant |
Payroll & Compensation | 06/17/22 | UCP-115922 |
Updated the 401(a)(17) annual compensation limits, including the DCP Summer Salary and DCP Summer Salary Grandfather Limits and the California Public Employees’ Pension Reform Act (PEPRA) Compensation Limit (applicable to employees who first became active members of UCRP on or after July 1, 2016) for the fiscal year beginning July 1, 2022 |
UCPath | 06/14/22 | UCP-116309 |
Updated the 2022 UCPath production payroll calendars and processing schedule on UCPath and in the Knowledge Library |
Payroll & Compensation | 06/26/22 | UCP-113788 |
Resolved the issue causing JED codes not to be saved when a smart HR template transaction was processed for an employee with future dated rows in job data |
Payroll & Compensation | 06/30/22 | UCP-115592 |
Added options to the academic duration of appointment field to identify 1, 2 or 3 year commitments for Unit 18 appointment tracking. Users should make the appropriate selection on the templates when processing a hire. |
June 2022: Other Updates & Reminders
Week Of | Content |
---|---|
06/03/22 - 06/10/22 | The temporary change to vacation accrual maximum ends June 30, 2022. Employees must reduce vacation balances below the maximum accrual amount prior to June 30, 2022, to continue accruing additional time. Reference UCnet for more details. |
06/03/22 - 06/10/22 |
The 2022 UCPath Production Processing Schedule V 05.20.22 has been updated with revised processing dates for Run ID Schedules 221031M0X and 221231M0X
|
06/03/22 - 06/10/22 |
The deployment date for the September monthly release changed from October 10, 2022 to September 29, 2022 |
06/10/22 - 06/17/22 |
Some benefit plans (HMO plans) require the employee live or work inside a specific service area to qualify for the plan
Example:
|
06/10/22 - 06/17/22 | The temporary change to vacation accrual maximum ends June 30, 2022. Employees must reduce vacation balances below the maximum accrual amount prior to June 30, 2022, to continue accruing additional time. Reference UCnet for more details. Remember, employees will not lose vacation they have accrued and there is no set time limit for when they must use the vacation. Employees will not accrue additional vacation until their balance is below the maximum accrual amount. |
July - September Updates
July 2022: Changes & Enhancements
Module | Date | Change Request Number | Summary |
---|---|---|---|
Absence Management | 07/01/22 | UCP-112186 | Updated the system to provide four weeks at 100% pay for family care and bonding for Unit 18 members |
Absence Management | 07/01/22 | UCP-109754 |
Updated the faculty medical leave and family illness/injury leave type options for academic eligibility groups
|
Absence Management | 07/06/22 | UCP-108632 | Updated the system to ensure JED percentages are saved correctly |
Effort Reporting | 07/06/22 | UCP-116329 | Updated the system to no longer include quotes in the interface to ERS [I-129] |
Effort Reporting | 07/06/22 | UCP-113630 | Resolved the issue causing an incorrect paid percent to display on the effort reporting for biweekly salary employees with multiple jobs |
General Ledger | 07/06/22 | UCP-109502 | Implemented fixes to capture changes made on the "Review Actuals" page and sync PAY_ERN_DIST and UC_PAY_ERN_DST tables |
PayPath | 07/05/22 | UCP-116473 | Updated PayPath so transactions with a position FTE change when the job record is overriding the FTE value can be approved and processed |
Payroll & Compensation | 07/02/22 | UCP-116103 | Updated the CRM salary cap rate for grants to comply with the agency’s current guidance |
Payroll & Compensation | 07/05/22 | UCP-116671 | Updated the OSHPD attribute on the Job Code Table for several Job Codes |
Payroll & Compensation | 07/05/22 | UCP-115829 | Updated the system to display 25 records (instead of all records) to improve performance on the administer extended absence page |
Payroll & Compensation | 07/07/22 | UCP-102290 | Modified the I-380 E-Verify worksite integration to include additional action/action reason values |
Payroll & Compensation | 07/07/22 | UCP-116629 | Established the Quantum Leap Healthcare Collaborative salary cap |
Payroll & Compensation | 07/07/22 | UCP-116402 | Updated the UCPath rate table with the FY2022-2023 CalPERS employer contribution rate |
Benefits | 07/22/22 | UCP-117668 | Resolved the issue preventing some users from submitting their benefit elections online |
Benefits | 07/28/22 | UCP-118071 | Updated benefits administration rules for overage and death event types |
Benefits | 07/28/22 | UCP-117880 | Resolved the waive benefit issue for the Aflac plan in benefits billing |
Benefits | 07/26/22 | UCP-117873 | Corrected verbiage for the critical illness error message |
Payroll & Compensation | 07/28/22 | UCP-118004 | Added 5 reports to the Quicklinks - Payroll Configuration Page |
General Ledger | 07/29/22 | UCP-116792 | Resolved the issue with missing cap rates by adding new funding entries |
General Ledger | 07/29/22 | UCP-115487 | Resolved the bugs in the funding entry page causing issues with populating the correct over-the-cap funds indicator |
General Ledger | 07/29/22 | UCP-117578 | Resolved the issue causing locations not to see all departments on funding entry inquiry |
Payroll & Compensation | 07/29/22 | UCP-116967 | Updated UCPath with the CalPERS 1959 Survivor Rate for the 2022-2023 fiscal year |
July 2022: Other Updates & Reminders
Week Of | Content |
---|---|
07/01/22 - 07/08/22 |
Only one case should be submitted for an employee, even if the employee has multiple issues. If separate cases are submitted, the cases will likely route to different case owners causing duplicate efforts |
07/01/22 - 07/08/22 | The new UCPath Metrics Dashboard has been added to the tools section on the location support site. Leverage the dashboard to review details about case, call and transaction volume. |
07/22/22 - 07/29/22 |
Configuration templates have been created and posted to the Location Support Site > View UCPath Templates. These templates can now be used in place of a BRD when submitting configuration change requests.
|
07/22/22 - 07/29/22 | Emails generated from UCPath come from ucpath-notifications@universityofcalifornia.edu. Effective Monday, August 1, 2022, emails generated when selecting the Notify button will also be sent from this email address, rather than from the individual email selecting the Notify button. When selecting the Notify button, users may want to add text to the message to make it clear to the receiver who is sending the message. |
07/22/22 - 07/29/22 |
Navigate to UCPath > Help > Location Users to access recently updated training materials:
|
August 2022: Changes & Enhancements
Module | Date | Change Request Number | Summary |
---|---|---|---|
Payroll & Compensation | 08/01/22 | UCP-116621 | Updated the system to ensure the I-280 message is triggered correctly from UCPath after the job record is created for future dated CWRs |
Portal | 08/01/22 | UCP-117214 | Updated email notifications about security questions to be sent from ucpath-notifications@universityofcalifornia.edu |
Portal | 08/01/22 | UCP-117215 | Updated the notify button to ensure emails sent from UCPath are from ucpath-notifications@universityofcalifornia.edu |
Benefits | 08/02/22 | UCP-114638 | Resolved the issue causing the benefits process (E042) to incorrectly use the rehire date to determine if an employee meets the 1000 hour rule |
Benefits | 08/02/22 | UCP-114638 | Resolved the issue causing the benefits process (E042) to incorrectly use the rehire date to determine if an employee meets the 1000 hour rule |
Benefits | 08/02/22 | UCP-115974 | Updated verbiage for new hire and newly benefit eligible email notifications to provide more information on an employees’ benefit eligibility level |
General Ledger | 08/02/22 | UCP-115484 | Corrected pay percentage and derived effort percent values in the labor ledger |
General Ledger | 08/02/22 | UCP-113596 | Changed program to calculate hours using a different method in order to resolve the effort reporting system (ERS) calculation errors |
Payroll & Compensation | 08/02/22 | UCP-114713 | Resolved the issue causing the UCWOS compensation rate code not to save to job data |
Payroll & Compensation | 08/02/22 | UCP-113892 | Fixed multiple union disclosure issues regarding defaults for new hires and employees union changes |
Payroll & Compensation | 08/02/22 | UCP-114328 | Updated code to allow the department table to be updated with data from the position control request page |
Benefits | 08/08/22 | UCP-116239 | Updated the link to the ARAG legal microsite |
Payroll & Compensation | 08/10/22 | UCP-113906 | Updated descriptions on the standard occupational code (SOC) and census occupation tables |
Benefits | 08/15/22 | UCP-115238 | Replaced the Delta Dental provider link on the HMO enrollment screen |
Cognos Reports | 08/15/22 | UCP-103749 | Created a new “Leave Bank Balances Report” (R-399) for locations to view and manage their leave donation programs. Also updated the “Catastrophic Leave Activity Report” (R-341) to include leave donation transactional data instead of the total balances coming from the PS_UC_AM_SS_TBL |
Benefits | 08/25/22 | UCP-116477 | Updated the terms and conditions that appear when employees are enrolling in benefits online to include additional information about Aflac |
Benefits | 08/25/22 | UCP-113938 | Added Aflac plans to life events, open enrollment and benefit programs eligibility rules |
Benefits | 08/25/22 | UCP-113936 | Configured base benefits and payroll with the Aflac benefit plan and deduction codes. Added Aflac to the UCPath online portal setup |
Benefits | 08/25/22 | UCP-115495 | Updated the UCPath submission statement and confirmation statement to include the supplemental health plans accident insurance, critical illness insurance, and hospital indemnity |
Cognos Reports | 08/23/22 | UCP-114358 | Modified the R-400 medical dental census report to prompt for salary band |
Cognos Reports | 08/25/22 | UCP-114821 | Created the R-398 non-discrimination testing report |
UCPath | 08/25/22 | UCP-114648 | Updated verbiage on UCPath online for Aflac plans accident insurance, critical illness insurance, and hospital indemnity |
Effort Reporting | 08/26/22 | UCP-115604 | Generated the I-129R missing lines file for Dec 21-Apr 22 |
August 2022: Other Updates & Reminders
Week Of | Content |
---|---|
08/12/22 - 08/19/22 |
Supplemental Health Plans:
|
08/19/22 - 08/26/22 |
A change in residency is considered a qualifying change which allows employees to change their medical, dental or vision plans if plan eligibility is affected
|
08/26/22 - 09/02/22 | The UCPath monthly release was implemented last night. Some of the changes were still being validated in production at the time this summary was created. Any changes not included in this week’s summary, will be included next week. |
08/26/22 - 09/02/22 | Navigate to UCPath > Help > Location Users to access recently updated training materials:
|
08/26/22 - 09/02/22 |
When an employee is eligible for benefits, they will receive a system generated email notice as well as a benefits package via mail advising them to complete their enrollment online.
|
September 2022: Changes & Enhancements
Module | Date | Change Request Number | Summary |
---|---|---|---|
Payroll & Compensation | 09/01/22 | UCP-99810 |
Updated the smart HR template to add and remove action reason codes
|
Absence Management | 09/06/22 | UCP-114775 | Updated the leave accrual eligible hours (E-303) program to load FMLA hours correctly |
Benefits | 09/02/22 | UCP-114560 | Updated the eForm to include supplemental health plan options |
Payroll & Compensation | 09/07/22 | UCP-117056 | Updated the mass hire program (E-346) to load salary step as the compensation source code |
Payroll & Compensation | 09/02/22 | UCP-105257 | Updated the demographic web service to indicate there is a change in employee data |
Payroll & Compensation | 09/02/22 | UCP-114732 | Configured smart HR transaction templates to allow comments to on a cloned template |
Payroll & Compensation | 09/02/22 | UCP-103595 | Added edits to the position control form (E-804) to prevent the selection of inactive departments and reports to positions |
Payroll & Compensation | 09/02/22 | UCP-108631 | Resolved the issue causing an error when trying to create new positions or reactivate positions |
Payroll & Compensation | 09/08/22 | UCP-109176 | Implemented the maintain teleworker page for locations wanting to maintain remote worker details |
Absence Management | 09/09/22 | UCP-108775 | Updated the extended absence program to allow edits on the job override page for employees that return from leave |
Benefits | 09/15/22 | UCP-119796 | Updated the benefit billing election form (UC_E056_RPT) in benefit Summary to include the accident insurance, hospital indemnity and critical illness plans |
Payroll & Compensation | 09/13/22 | UCP-116293 | Implemented tax update 22-c |
Effort Reporting | 09/20/22 | UCP-113003 | Fixed the format for the ERS correction and replacement files (I-129) |
Effort Reporting | 09/22/22 | UCP-112199 | Created a query to identify missing lines in the I-129 go forward program |
General Ledger | 09/19/22 | UCP-115214 | Resolved the work study check issue for future direct retro transactions |
General Ledger | 09/19/22 | UCP-115213 | Updated actual distribution tables to display full accounting unit changes for direct retro transactions |
UCPath | 09/20/22 | UCP-116096 | Updated Resource Center to include additional fields for users with access to case management. |
UCPath | 09/21/22 | UCP-115200 | Updated Resource Center to display private case comments. Previously, private comments were only visible to UCPath staff in Salesforce. |
Effort Reporting | 09/30/22 | UCP-120408 | Modified code to identify additional missing lines due to manual correction of salary cross transfer corrections |
September 2022: Other Updates & Reminders
Week Of | Content | ||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|
09/02/22 - 09/09/22 |
The UCPath Training Team recently updated training materials for Workforce Administration and Benefits. Navigate to UCPath > Help > Location Users to access recently updated training materials:
|
||||||||||
09/02/22 - 09/09/22 |
When a post doc (who is not FML/CFRA eligible), is going on parental bonding leave, location teams should first code the leave using the post doc paid parental leave. Once the post doc paid parental leave is exhausted, if the postdoc will be continuing on a personal leave for parental bonding per Leaves of Absence, Article 12, section D.4, the period of personal leave should be entered as a personal leave (not parental bonding). |
||||||||||
09/09/22 - 09/16/22 |
It is important that all employees enter personal email address in UCPath
|
||||||||||
09/16/22 - 09/23/22 | 1-855-982-9329 is the UCPath toll free fax number. Fax number 1-951-697-6839 will be discontinued and should no longer be used. | ||||||||||
09/30/22 - 10/07/22 | A new benefits vendor file calendar is available in UCPath. This calendar indicates when, and the type of files, UCPath sends to vendors on a monthly basis
|
||||||||||
09/30/22 - 10/07/22 | Beginning mid-October, UCPath PeopleSoft pages can only be saved as Favorites within PeopleSoft
|
||||||||||
09/30/22 - 10/07/22 |
Employees must reduce vacation balances below the maximum accrual amount to continue accruing time
|
||||||||||
09/30/22 - 10/07/22 |
The metrics dashboard has been updated to include several new charts and features in the Production Statistics area:
|
||||||||||
09/30/22 - 10/07/22 |
Correction to the September 23, 2022, changes and enhancements update: The UCPath fax number was reporting incorrectly. The correct fax number is 1-855-982-2329. |
||||||||||
09/30/22 - 10/07/22 |
UCPath will be unavailable Saturday, October 15, 6:00 a.m,. thru Saturday, October 15, 8:00 p.m., to implement the new Fluid navigation for users who transact or view PeopleSoft information.
|
||||||||||
09/30/22 - 10/07/22 |
Beginning mid-October, UCPath PeopleSoft pages can only be saved as Favorites within PeopleSoft
|
||||||||||
09/30/22 - 10/07/22 |
UCPath does not allow effective sequencing in position data. Position data only allows one update per effective date, so if the appropriate effective date is already in use and requires another update on the position data record, it is necessary to submit a position update form to UCPath
|
October – December Updates
October 2022: Changes & Enhancements
Module | Date | Change Request Number | Summary |
---|---|---|---|
Absence Management | 10/05/22 | UCP-121022 | Updated UCPath for a maximum of 384 vacation hours for academic employees regardless of FTE |
Absence Management | 10/05/22 | UCP-120114 | Updated the accruals configuration to prevent PTO over max adjustments from being removed, if the accrual exceeds the maximum PTO balance |
Absence Management | 10/04/22 | UCP-112942 | Updated configuration to display correct workers compensation accruals for employees returning from workers compensation leave |
Benefits | 10/02/22 | UCP-106283 | Changed administration of the supplemental health plans from Aflac to UCPath |
Payroll & Compensation | 10/03/22 | UCP-116969 | Resolved the issue with JED entries incorrectly being updated to “None” on the Smart HR templates |
Payroll & Compensation | 10/03/22 | UCP-118167 | Updated the derived SSN process to prevent invalid numbers from being assigned |
Payroll & Compensation | 10/06/22 | UCP-121803 | Updated label "Critical Illness - EE(CH) and Critical Illness-SP/DP" to show a hyphen instead of a question mark on pay statements |
Benefits | 10/14/22 | UCP-116032 | Updated UCPath with the university’s health and welfare (H&W) benefit premium rates |
Benefits | 10/16/22 | UCP-116041 | Updated UCPath configuration to display correct dates, statements and payroll deductions related to open enrollment changes |
Benefits | 10/17/22 | UCP-116036 | Updated UCPath with changes to the HMO benefit plan service area zip codes |
Benefits | 10/17/22 | UCP-115242 | Implemented a flexible spending account plan that will be effective January 1, 2023 for postdoctoral scholar employees |
Benefits | 10/17/22 | UCP-115850 | Updated the healthcare flexible spending account and dependent care flexible spending account plan maximum contribution limits for medical residents and clinical fellows enrolled in Graduate Medical Education at the UC medical centers |
Benefits | 10/17/22 | UCP-116040 | Created an open enrollment eBenefits form for faculty/staff employees that will be in line with the current benefits enrollment process for newly benefits eligible and life events |
Benefits | 10/17/22 | UCP-116035 | Updated UCPath with the maximum employee contribution for the health savings and healthcare flexible spending accounts, as per IRS regulations |
Benefits | 10/17/22 | UCP-116031 | Updated the terms and conditions in the UCPath portal open enrollment and life events pages |
Benefits | 10/17/22 | UCP-116033 | Made faculty/staff and postdoctoral scholar benefit plansavailable for election during the open enrollment period |
Benefits | 10/17/22 | UCP-116042 | Updated self-service to the open enrollment portal and enrollment pages to ensure new requirements for this open enrollment period are providing the most current information and user experience. |
Benefits | 10/17/22 | UCP-116043 | Updated links and dates on the submission and confirmation email notification regarding 2023 benefit elections. |
Benefits | 10/20/22 | UCP-121510 | Updated the terms and conditions on the open enrollment submission and confirmation statements |
Cognos Report | 10/19/22 | UCP-121176 | Fixed the calculation error on the R-081 disability report |
Payroll & Compensation | 10/17/22 | UCP-121984 |
Updated the following UCPath production processing schedules in Quicklinks payroll resource page
|
Workforce Administration | 10/18/22 | UCP-112345 |
Implemented improved navigation (PeopleSoft fluid) |
Benefits | 10/21/22 | UCP-120743 |
Removed language on statements, notifications, etc., that residents and fellows are not eligible for benefits through UCPath |
October 2022: Other Updates & Reminders
Week Of | Content |
---|---|
10/14/22 - 10/21/22 |
Navigate to UCPath > Help > Location Users to access recently updated training materials with the Improved Navigation format. Updates were made to the following sections:
|
10/14/22 - 10/21/22 |
The 2022 UCPath Production Processing Schedule has been updated with revised processing dates for Run ID Schedules 221031M0X and 221224B1X. This change was made to properly align the Stop Processing PayPath / Position Management and GL Post Confirm dates to internal processing guidelines. Navigate to UCPath > Quicklinks > Payroll Resources, and click Payroll Processing Schedules & Working Hours to access the schedule |
10/14/22 - 10/21/22 |
The UCPath portal controls the timeout session of the PeopleSoft homepage. Due to inactivity, PeopleSoft will timeout when the portal times out, even if you are actively working within the application. If you close the UCPath portal window and actively work in PeopleSoft, your session will remain active.
|
10/21/22 - 10/28/22 | Open enrollment 2023 launched on Thursday, October 27. Employees can enroll for 2023 benefits through 5pm PT on Friday, November 18. For more information visit the Open Enrollment Website
|
10/21/22 - 10/28/22 |
Employees hired during open enrollment may see multiple benefit events in UCPath. These employees must complete the New Hire event before completing the Open Enrollment event.
|
10/28/22 - 11/04/22 |
FTE changes may have an impact on the maximum amount of vacation employees can accrue.
|
November 2022: Changes & Enhancements
Module | Date | Change Request Number | Summary |
---|---|---|---|
Benefits | 11/07/22 | UCP-121271 | Added the benefits vendor file schedule to the benefits resource page |
Payroll & Compensation | 11/04/22 | UCP-122507 | Added the 2023 UCS and LBL monthly standard hours calendars to UCPath |
Payroll & Compensation | 11/09/22 | UCP-123275 |
Updated the payroll configuration code Quicklinks:
|
Payroll & Compensation | 11/09/22 | UCP-122545 | Published the 2023 biweekly and monthly payroll calendars and monthly working hours |
Salesforce | 11/05/22 | UCP-120106 | Added a banner to Salesforce notifications with the open enrollment start and end dates |
General Ledger | 11/15/2022 | UCP-116582 | Fixed the custom labor ledger process (E-714) to calculate the derived effort percent for labor ledger rows with over the cap (OTC) funds. |
General Ledger | 11/15/2022 | UCP-117254 | Disabled deletion for budget reference rows from the main funding entry page |
Absence Management | 11/15/22 | UCP-116582 | Added the missing San Diego Marine Crew (B6) union code configuration to the accrual program to resolve calculation errors. |
Cognos Reports | 11/18/22 | UCP-114457 | Added fields job start date, job first date, and job last date to the R-393 new hires report |
Payroll & Compensation | 11/22/22 | UCP-122447 | Provided wage increases for the police officers’ union |
Payroll & Compensation | 11/21/22 | UCP-123678 | Updated the FMLA attributes to exclude hours from the pay for family care and bonding |
Payroll & Compensation | 11/18/22 | UCP-110122 | Created Adoption Assistance Earning Code |
Benefits | 11/23/22 | UCP-123921 | Updated configuration to change the default value in benefits administration for employees that did not take action for the 2023 health flexible spending account. |
Benefits | 11/28/22 | UCP-122302 | Updated the configuration for the postdoc population to reflect the new health benefit group number |
Benefits | 11/30/22 | UCP-96394 | Removed postdoctoral scholar paid directs and postdoctoral scholar fellows from both the Affordable Care Act Initial Measurement Period (IMP) and Standard Measurement Period (SMP). |
Benefits | 11/30/22 | UCP-96394 | Updated the Affordable Care Act process to handle eligibility, the Standard Measurement Period (SMP) and Initial Measurement Period (IMP) for individuals with a “Without Salary Appointment” (WOS) |
Cognos Reports | 11/23/22 | UCP-123706 | Resolved the sorting issue for the Applicant Data for OFCCP (R-259) report |
General Ledger | 11/29/22 | UCP-121527 | Restricted historical salary cross transfers on new salary cross pages containing payroll checks prior to run date 10/04/2021 and checks post run date 10/04/2021 |
General Ledger | 11/29/22 | UCP-122271 | Allowed only the latest funding rows to display on the salary cross transfers search results for the new salary cross transfer tool |
November 2022: Other Updates & Reminders
Week Of | Content |
---|---|
11/04/22 - 11/10/22 | The December release date has changed from January 2, 2023, to January 5, 2023. The November release is Monday, December 5, 2022. |
11/04/22 - 11/10/22 | Employees calling UCPath (855-982-7284) will now be greeted with a human voice, rather than a computer-generated voice. |
11/04/22 - 11/10/22 |
Next week is the final week to submit open enrollment benefit elections. Open enrollment ends at 5pm Friday, November 18, 2022. |
11/10/22 - 11/18/22 |
Location users can access updated payroll training materials in Quicklinks under Payroll Resources > Location Users –Administrators > Payroll Processing Schedules & Working Hours |
11/10/22 - 11/18/22 | Some sensitive data, including bank accounts, social security numbers, emergency contact information and email addresses, have been scrambled in several lower environments (UCPHRPJ3 (for hosting projects) , UCPHRPJ2 (On cycle / off cycle) UCPHRTST (Test) , UCPHRCP2 (production copy), and RUCS2J (training database)). |
11/10/22 - 11/18/22 | HR Smart Templates do not have global (non-US) address logic
|
11/23/22 - 12/2/22 | Users can access updated employee self-service and basics and navigation materials in UCHelp. The UCPath help site was updated to reflect these changes.
|
11/23/22 - 12/2/22 | GL Post confirm columns were updated on the 2022 UCPath Production Processing Schedule. Navigate to UCPath > Quicklinks > Payroll Resources, and click Payroll Processing Schedules & Working Hours to access the schedule |
11/23/22 - 12/2/22 | Effective Tuesday, December 6, location payroll directors will have access to the paycheck modeler. This new functionality to model a hypothetical check will help answer employee’s paycheck related questions. The job aid can be found using this link Job Aid – Paycheck Modeler. |
11/23/22 - 12/2/22 | The process for overpayments can differ based on who identifies the issue: the location, UCPath or the employee
More details on the overpayment process can be found in Location Support > Operational Alignment. |
December 2022: Changes & Enhancements
Module | Date | Change Request Number | Summary |
---|---|---|---|
Benefits | 12/01/22 | UCP-120700 | Updated the group numbers for on-Medicare PPO plans – UC Care, health savings plan and CORE plans that go into effective Jan 1, 2023 |
Absence Management | 12/7/22 | UCP-115659 | Set up the absence management 2023 and 2024 leave accrual calendar |
Absence Management | 12/7/22 | UCP-107549 | Updated code to allow only one vacation payout transaction when there are multiple transactions with the same beginning earning date |
Payroll and Compensation | 12/5/22 | UCP-102047 | Eliminated the requirement for accrual hours on the pay request page (E-078) when submitting accrual payout requests for terminated employees |
Payroll and Compensation | 12/5/22 | UCP-120431 | Added fields to the pay request (E-078) page to capture essential data versus including in the comment field |
Workforce Administration | 12/5/22 | UCP-122940 | Provided a retroactive 6% across-the-board range increase effective July 2022 for the CX bargaining unit |
Workforce Administration | 12/6/22 | UCP-106705 | Fixed the issue causing position changes to update job data incorrectly |
Workforce Administration | 12/6/22 | UCP-100562 | Corrected the Excel-to-CI structure for the UC Job Data page to update correctly when mass changes are processed |
Benefits | 12/15/22 | UCP-124007 | Updated the "Quicklinks" benefit resource page with the 2023 UCPath Voluntary Retirement Savings Program Enrollment Calendars for LBNL and UCS |
Payroll & Compensation | 12/12/22 | UCP-121198 | Implemented Oracle tax update 22-D when submitting accrual payout requests for terminated employees |
Payroll & Compensation | 12/13/22 | UCP-123684 | Updated the qualified transportation and parking rates for the 2023 calendar year |
Payroll & Compensation | 12/13/22 | UCP-123573 | Updated the UCPath limit table for tax-qualified retirement plans for 2023 |
Payroll & Compensation | 12/13/22 | UCP-123583 | Increased the social security’s old-age, survivors, and disability insurance (OASDI) taxable wage base from $147,000 to $160,200 for 2023 |
Payroll & Compensation | 12/13/22 | UCP-123580 | Increased the defined contribution plan safe harbor taxable wage base from $147,000 to $160,200 for 2023 |
UCPath Online | 12/10/22 | UCP-120510 | Made uploaded employee email attachments visible to resource center users |
UCPath Online | 12/10/22 | UCP-109871 & UCP-121893 | Added functionality to auto-populate user login data for new chat sessions on the UCPath chat page |
UCPath Online | 12/15/22 | UCP-123279 | Sent the standard measurement period (SMP) eligibility letters for 2023 |
Workforce Administration | 12/14/22 | UCP-124496 | Updated rates and maximum taxable gross for Washington state paid family and medical leave payroll tax deductions |
Absence Management | 12/28/22 | UCP-105679 | Enabled self-service functionality to view the pay for family care and bonding bank |
Benefits | 12/22/22 | UCP-122996 | Cleaned up extra annual benefits base rate (ABBR) rows created during ABBR open enrollment window |
Benefits | 12/20/22 | UCP-117689 | Changed the program to analyze paygroup instead of employee type to determine pay frequency for the deferred compensation plan elections |
Cognos | 12/20/22 | UCP-124572 | Resolved the Cognos single sign on login error some locations received when running the Probation Status/Trial Employment (R-383) report |
Payroll & Compensation | 12/19/22 | UCP-124597 | Added to the UCPath payroll resources page and knowledge library the 2023 UCPath schedule of the FICA exempt flag inbound interface (I-156) student FICA file submission |
Payroll & Compensation | 12/20/22 | UCP-124685 | Completed the December 2022 update to the Quicklinks - payroll configuration page with the following lists: 1. systemwide general deduction 2. local general deduction 3. UCPC earn code list 4. general deduction - special accumulator 5. earnings codes - special accumulator |
Payroll & Compensation | 12/20/22 | UCP-124307 | Updated the federal and California state tax tables with 2023 tax rates |
Payroll & Compensation | 12/28/22 | UCP-124377 | Updated the GAEL (General, Auto, and Employment Liability) & general ledger leave processing attributes for Paid Family Care & Bonding earning codes |
December 2022: Other Updates & Reminders
Week Of | Content |
---|---|
12/02/22 - 12/09/22 | Beginning December 13, 2022, the following UCPath pages will display a new chart field order to match the systemwide common chart of accounts:
This update will impact historical and new transactions. |
12/02/22 - 12/09/22 | UCPath updated the UCPath help site to reflect job aid changes in PAYL200: Additional Compensation and Payroll Requests. |
12/02/22 - 12/09/22 | As of December 5, 2022, UCPath began deactivating systemwide general deductions, additional pay, stipends and active direct deposits after 60 days for terminated employees without active appointments. The process change does not apply to garnishments or locally managed deductions. |
12/02/22 - 12/09/22 |
UCPath will spend over $500k annually to mail paper 1095-C, W-2 forms and paychecks. You can help by signing up for, and promoting, electronic delivery. In UCPath select Employee Actions > Income and Taxes. From there, go to:
Employees must sign up before January 1, 2023, to receive their 2022 1095-C electronically and before January 13, 2023, to receive their 2022 W-2 statement electronically. |
12/09/22 - 12/16/22 | There is a correction to the December 2, 2022, report on the updated employee self-service and basics and navigation materials in UCHelp. The UCPath help site was updated to reflect an updated job aid with a new Termination Submission Timeliness R-406 report definition and description. |
12/09/22 - 12/16/22 | There are two new hold reasons in JIRA to indicate requests pending requirements or pending an Oracle solution. The hold reasons are also now visible on community of interest dashboards for greater transparency about requests on hold. |
12/09/22 - 12/16/22 |
The Benefits Resource page was updated to reflect the following changes.
|
12/09/22 - 12/16/22 |
No action is required to update employees on leave for family care and bonding (PFCB):
Additional Resources: |
12/16/22 - 01/06/23 |
Users can access updated Workforce Administration training material in UCHelp. The UCPath help site was updated to reflect the new following:
|
12/16/22 - 01/06/23 | Navigate to UCPath > Quicklinks > Payroll Resources, and click Payroll Processing Schedules & Working Hours to access the following updates:
|
12/16/22 - 01/06/23 | The metrics dashboard has been updated with a new data dictionary. The data dictionary includes every report on the dashboard with a description of fields. The data dictionary will be updated going forward with any changes or new additions to the metrics dashboard. |
12/16/22 - 01/06/23 |
Did you know? W-2s will be distributed on or before January 31, 2023.
|