2023 System Updates & Enhancements
View previously posted UCPath System Updates & Enhancements here.
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January - March Updates
January 2023: Changes & Enhancements
Module | Date | Change Request Number | Summary |
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Absence Management | 01/04/23 | UCP-124799 | Provided a solution that overrode an error for future-dated Pay for Family Care and Bonding leaves |
General Ledger | 01/04/23 | UCP-84088 | Updated chart fields on all custom online pages that store funding data to follow the new UC-wide chart of accounts (CCOA) |
Workforce Administration | 01/03/23 | UCP-124844 | Resolved the error messages transactors received for some employees while processing extended absence requests |
Workforce Administration | 01/05/23 | UCP-124859 | Corrected the position data to allow the direct reports table process to run to success |
Benefits | 01/09/23 | UCP-105041 | Updated the benefit eligibility program (E-042) to offer and continue health & welfare eligibility for benefits to employees with 0 FTE appointments |
Benefits | 01/09/23 | UCP-116928 | Replaced a manual process with an outbound interface to third-party vendor for producing and mailing annual 1095-C forms and for reporting to the IRS and state agencies |
Benefits | 01/09/23 | UCP-103690 | Optimized ACA functionality to print 1095-C and 1094-C form(s), submit 1095-C and 1094-C to the IRS and enable employees to access 1095-C forms and instructions, submit consent to receive an electronic 1095-C via self-service |
Benefits | 01/10/23 | UCP-120874 | Updated UCPath to replace dependent/beneficiary hybrid SSNs with full SSNs sent via vendor interface |
Benefits | 01/10/23 | UCP-124800 | Added the 2023 Benefits Deduction Schedule to the UCPath QuickLinks |
Cognos | 01/12/23 | UCP-114150 | Created a new Cognos report that will show a log of all GT forms submitted |
Payroll & Compensation | 01/08/23 | UCP-124092 | Implemented tax update 22-E |
Workforce Administration | 01/06/23 | UCP-122257 | Retired customization (E-101 PayPath Landing Page) based on the implementation of Improved Navigation |
Workforce Administration | 01/06/23 | UCP-114510 | Updated the Excel-to-CI program to place retro position updates in the correct row |
Absence Management | 01/17/23 | UCP-112727 | Resolved an issue that was rejecting submitted usage on the time and attendance data inbound interface (I-181) for an invalid absence element |
Payroll and Compensation | 01/13/23 | UCP-125092 | Updated the following salary cap rates with a 1/1/2023 effective date: - Health and Human Services - National Institute of Food and Agriculture - National Institute of Justice - National Multiple Sclerosis Society - United States Agency for International Development - Alex’s Lemonade Stand Foundation |
Payroll and Compensation | 01/13/23 | UCP-125174 | Updated the Greenwall Foundation salary cap rates with a 1/1/2023 effective date |
Payroll and Compensation | 01/11/23 | UCP-125048 | Corrected the Indiana state tax rate |
Payroll and Compensation | 01/11/23 | UCP-124401 | Mapped the adoption assistance earning code to W-2 Box 12 with code T (adoption benefits) |
Benefits | 01/23/23 | UCP-116511 | Updated the benefits table to allow Post Doc employee to enroll in the Health Net PPO medical plan |
Benefits | 01/25/23 | UCP-123941 & UCP-117762 & UCP-111487 | Updated the ACA employee eligibility page to ensure the top row effective date and sequence matches the top row on the ACA evaluation calc details page when manually updated. |
Payroll & Compensation | 01/24/23 | UCP-124503 | Updated text to inform employees their W-2 statement is available |
Payroll & Compensation | 01/24/23 | UCP-125487 | Discontinued sending files to California Casualty |
Payroll & Compensation | 01/25/23 | UCP-111710 | Temporarily turned off direct deposit security questions to allow users to access the direct deposit page |
Benefits | 01/31/23 | UCP-116840 | Updated the self-service health savings account page to remove an old date and the Blue Shield plan |
Benefits | 01/31/23 | UCP-120824 | Updated the overage event notification template to include information regarding expired disabled dependents' certifications and to change Discovery Benefits to WEX Health |
Workforce Administration | 01/27/23 | UCP-123609 | Implemented a 6% across-the-board wage increase effective January 2023 for the NX bargaining unit |
Workforce Administration | 01/27/23 | UCP-123606 | Implemented a 2% across-the-board wage increase for accreted behavioral health and optometrist classifications effective January 2023 for the HX bargaining unit |
January 2023: Other Updates & Reminders
Week Of | Content |
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01/06/23 - 01/13/23 |
Terminations with Additional Pay
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01/13/22 - 01/20/22 |
Out-of-state income tax withholding requests can be processed online through self-service
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01/20/23 - 01/27/23 |
Some benefit plans (HMO plans) require the employee live or work inside a specific service area to qualify for the plan.
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01/27/23 - 02/03/23 | 2023 New Hire Benefits Orientation information is available on UCnet. View UCPath Benefits Webinars for upcoming live sessions and recorded webinars, which include closed captions. |
01/27/23 - 02/03/23 | Users can access updated workforce administration training material. The new job aid Special Training Codes provides a list of special training codes, code definitions, and compliance program owners. The job aid can be found using this link Job Aid – Special Training Codes. |
01/27/23 - 02/03/23 | Looking for past Did You Know tips? They are now located on the Location Support Site. |
February 2023: Changes & Enhancements
Module | Date | Change Request Number | Summary |
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Benefits | 02/01/23 | UCP-123841 | For a few impacted employees, corrected service credit, salary, and job code on the UCRS (I-146) file |
Benefits | 02/01/23 | UCP-124940 | Added Americans with Disabilities Act compliance language to the 1095-C page |
Payroll & Compensation | 02/01/23 | UCP-123740 | Updated the employee bank information batch (I-303) to send inactive employees on the file only one-time after they terminate |
Workforce Administration | 02/01/23 | UCP-123825 | Fixed the program (E-083) to successfully move limited employees to the career class |
Workforce Administration | 02/01/23 | UCP-121300 | Eliminated old salary grades as an option when updating employee position |
Workforce Administration | 02/01/23 | UCP-119842 | Updated the position control form (E-804) to allow for more than one security clearance type |
Workforce Administration | 02/02/23 | UCP-105455 | Aligned values in the special training code table to with legal and policy requirements and improved the use of the fields in the assignment of training |
Workforce Administration | 02/02/23 | UCP-105640 | Resolved the issue of employees dropping from the LMS feed (I-357) file when a future dated row is added |
Workforce Administration | 02/02/23 | UCP-107949 | Fixed the LMS feed (I-357) to include future dated contingent worker hires |
Workforce Administration | 02/02/23 | UCP-114722 | Updated the LMS feed (I-357) to include multiple assignments with the same job code in different business units or locations |
Absence Management | 02/03/23 | UCP-112381 | Providing postdoc paid time off anniversary awards |
Payroll and Compensation | 02/03/23 | UCP-125792 | Updated the January 2023 payroll configuration page Quicklinks with the following lists: 1. Systemwide General Deduction 2. Local General Deduction 3. UCPC Earn Code list 4. General Deduction - Special Accumulator 5. Earnings Codes - Special Accumulator |
Benefits | 02/27/23 | UCP-110615 | Added the health benefits exchange notice to the new hire checklist in UCPath |
Workforce Administration | 02/27/23 | UCP-95490 | Removed the Individual Tax ID Number (ITIN) option from the smart HR and TAM transaction templates. |
Workforce Administration | 02/28/23 | UCP-125536 | Matched the employee disclosures (E-030) to the disclosure matrix for each union code |
Workforce Administration | 02/28/23 | UCP-115724 | Ensured the academic duration appointment fields are not carried from one employee record to another |
Workforce Administration | 02/28/23 | UCP-112847 | Added the end job automatically box and functionality to the contingent workers (CWR) smart HR templates |
Workforce Administration | 03/02/23 | UCP-125938 | Modified the smart HR templates for contingent workers to allow the end job automatically box to be selected |
February 2023: Other Updates & Reminders
Week Of | Content |
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02/03/23 - 02/10/23 | A new combined multi-location appointment/inter-location one-time payment (MLA/OTP) form is available on UCnet
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02/03/23 - 02/10/23 |
Some retroactive changes will trigger the retro module and generate pay on the next on-cycle payroll, including:
Submit changes through PayPath or Smart HR templates by the deadline outlined in the Payroll Processing Schedule. |
02/10/23 - 02/17/23 |
Users can access updated Workforce Administration and Payroll materials in UCHelp. The UCPath help site was updated to reflect these changes.
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02/10/23 - 02/17/23 |
Requests to exceed the maximum vacation accrual limit must have CHRO and COE approval.
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02/17/23 - 02/24/23 | The link to the combined Inter-Location One-Time Payment and Multi-Location Appointment Form has replaced the Multi Location Appointment form in UCPath > Forms Library > Human Resources. |
02/17/23 - 02/24/23 | The step-by-step instructions to request pay for catastrophic leave have been updated and posted to the Location Support Site > Operational Alignment > Catastrophic Leave Pay |
02/17/23 - 02/24/23 |
Non-Resident Alien (NRA) employees received an email on February 10, 2023 with the link to their 1042-S year-end tax form including earnings such as scholarship, fellowship, royalties or honoraria payments. If employees have questions about their UCPath 1042-S form, they can navigate to UCPath and click “Ask UCPath” to submit an inquiry using the following selections:
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02/24/23 - 03/03/23 | UCPath launched a new hire pilot process for select users at UC Davis, UC Berkeley, and UC San Francisco. This process will allow location transactors to submit new hires by entering them directly into PeopleSoft. The pilot process is intended to reduce the time to onboard new employees. UCPath will be monitoring the pilot results to determine next steps and will share updates in the coming months.
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02/24/23 - 03/03/23 |
Did you know? There are more than 16,529 employee records and 471 contingent worker (CWR) records with an "Expected Job End Date" of March 31, 2023.
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March 2023: Changes & Enhancements
Module | Date | Change Request Number | Summary |
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Absence Management | 03/09/23 | UCP-125988 | Set the accrual rate for vacation to zero for the ACFYASE eligibility group, effective January 1, 2023 |
Absence Management | 03/03/23 | UCP-104288 | Set the RA (academic researcher) unit accruals to be table-based and prorated for time on pay in a month or quadri-weekly cycle |
Absence Management | 03/03/23 | UCP-128739 | Updated code that enabled users to view the absence review balance page |
Absence Management | 03/03/23 | UCP-115748 | Enhanced the process to reinstate sick time when employees are rehired in a different year |
Absence Management | 03/03/23 | UCP-124867 | Added a new checkbox to the extended absence request page that allows the ability to override the hard stop when an employee does not have enough Pay for Family Care and Bonding (PFCB) or Unit 18 PFCB Balance |
Absence Management | 03/13/23 | UCP-128850 | Resolved issue with calendar lookup on the absence review balance page |
Portal | 03/14/23 | UCP-100468 | Resolved an error generated when approving an out of state income tax withholding form |
PS: Intelligent Forms | 03/14/23 | UCP-124691 | Updated the system to retain locality data on the Out-of-State Income Tax Withholding form after approvals |
March 2023: Other Updates & Reminders
Week Of | Content |
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03/03/23 - 03/10/23 | The Metrics Dashboard is updated!
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03/03/23 - 03/10/23 |
Users can access updated workforce administration and payroll training materials in UCHelp. The UCPath help site was updated to reflect these changes:
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03/03/23 - 03/10/23 |
When a retiree is rehired, UCPath has logic to reinstate up to 80 sick hours. The system uses the action and effective date combination to determine when to reinstate sick hours
Note: Reinstatement rules may vary if the retiree is represented |
03/10/23 - 03/17/23 |
Retroactive changes have a significant impact on employee job and position data.
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03/17/23 - 03/24/23 |
The Benefits Resources page was updated to reflect the following changes:
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03/17/23 - 03/24/23 |
Users can access updated absence management training materials in UCHelp. The UCPath help site was updated to reflect these changes:
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03/17/23 - 03/24/23 |
Employees can generate their own verification of employment documents directly from UCPath > Income and Taxes > Verification of Employment > Generate Summary Report
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