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Juneteenth Holiday Adjustment

Procedures for Employees Using Campus Ecotime and UCPath

Adjustments must be made locally, do not submit a case to UCPC. Please advise all employees to check their pay statements after adjustments and pay-processing.

 

FOR MONTHLY EMPLOYEES:

  • No Action is Required if all time was reported in Campus Ecotime. The Ecotime Team corrected the time file before submission to UCPath, over-riding the Vacation Pay earn code with the Holiday Pay earn code for June 28th and everyone’s pay should be correct – including those separating and receiving a final payout. Ecotime balances will be corrected at a later date.
  • Action is Required if vacation usage for June 28th was processed via entry in the Leave tab and not in the timekeeping system. Follow these steps to make needed corrections:
    • View “Review Paycheck Summary Page” to validate adjustment is necessary
    • Submit Off-Cycle Pay Request with 3 entries; use correct earn codes for each:
      • Reverse Vacation Pay – Enter Negative Vacation Hours
      • Enter Positive Holiday Pay
      • Enter Positive Vacation Payout Pay
  • Alert Employee: They will receive a secondary paycheck for reversal of the Vacation Hours. This payment will use the same method of delivery as previous pay.

FOR BIWEEKLY EMPLOYEES:

  • No Action is Required if the employee is active or if final pay is being processed on-cycle as the reporting date for the time period has not yet been reached.
  • Action is Required if the employee is represented, retiring and off-cycle final pay required by bargaining unit contract has already been submitted. Follow these steps to make needed corrections:
    • View “Review Paycheck Summary Page” to validate adjustment is necessary
    • Submit Off-Cycle Pay Request with 3 entries; use correct earn codes for each:
      • Reverse Vacation Pay – Enter Negative Vacation Hours
      • Enter Positive Holiday Pay
      • Enter Positive Vacation Payout Pay
  • Alert Employee: They will receive a secondary paycheck for reversal of the Vacation Hours. This payment will use the same method of delivery as previous pay.

QUESTIONS OR NEED ASSISTANCE?

Please submit a UCPath SNOW ticket.