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UCPath Holiday Dates

Please note that the UCPath Center will incorporate the local UC San Diego holiday dates in its schedule. UC San Diego has four (4) university paid holidays (December 25, 26, and January 1, and 2, 2024) during the Holiday/Winter period. View the locally updated calendars here.

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UCPath is the University of California's HR and Payroll system.

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Upcoming Payroll Deadlines

Always refer to the 2023 UCPath Payroll Processing Schedule for important dates & deadlines.

View the 2024 UCPath Payroll Processing Schedule here.

Monthly Deadlines

Employee Data Change Deadline

December 18, 2023 @ 3:00 p.m.
January 19, 2024 @ 3:00 p.m.
February 16, 2024 @ 3:00 p.m.
March 19, 2024 @ 3:00 p.m.

Biweekly Deadlines

Pay Cycle

Employee Data Change Deadline

B2 December 7, 2023 @ 3:00 p.m.
B1 December 20, 2023 @ 3:00 p.m.
B2 January 4, 2024 @ 3:00 p.m.
B3 January 18, 2024 @ 3:00 p.m.

 * = Dates adjusted due to holiday payroll processing

View Payroll Processing Schedule Information here. | View a graphic to help you understand Deadlines & Non-transaction Days here.


Funding Entry Deadlines

Pay Cycle

Check Date

Pay Period Begin

Pay Period End 

Funding Entry Approval Deadline

M0 12/01/23 11/01/23 11/30/23 Sunday, November 26, 2023 by 7:00 p.m.
B1 12/06/23 11/12/23 11/25/23 Wednesday, November 29, 2023 by 7:00 p.m.
B2 12/20/23 11/26/23 12/09/23 Wednesday, December 13, 2023 by 7:00 p.m.


Direct Retro & Salary Cost Transfer Deadlines

As of Monday, November 13, 2023, there will be separate deadlines for Direct Retro (old tool) processing and SCT (new tool) processing each month.

Direct Retro
Final Local Approval Deadlines

Salary Cost Transfer
Final Local Approval Deadlines

Final Local Approval Deadlines

12/20 @ 5:59 a.m.: BW/MO for posting in Dec. NEW DATE 11/21 @ 8:00 p.m.: BW/MO for posting in Nov. 09/13 @ 5:59 a.m.: MO/BW for posting in Sept.
NEW DATE 12/10 @ 8:00 p.m.: BW/MO for posting in Dec. 10/23 @ 5:59 a.m.: MO for posting in Oct.
10/31 @ 11:59 p.m.: Dept. Approval for High-Risk for posting in Nov
*Direct Retro Note: A DR that is final approved after DR deadline but before end of calendar month may result in mismatch between Acctg Period and Run ID.




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  • Upcoming Planned Maintenance: UCPath will be unavailable on Friday, December 29, 2023 from 12:00 am to 6:00 am to perform tax updates
  • UCPath Biweekly Newsletter Schedule: The next newsletter will be sent on 12/06
  • The next Default Day will be: 12/04
  • Make sure to review your paycheck in UCPath
  • Looking for UCPath metrics? View the UCPath Metrics Dashboard
  • You can now add the Topic-Based Zooms to your calendar from our website
  • UCPath Holiday Dates: UC San Diego has four (4) university paid holidays (December 25, 26, and January 1, and 2, 2024) during the Holiday/Winter period. View the locally updated calendars here
  • The previous Topic Based Zoom, Using the New Salary Cost Transfer Tool in UCPath, has been posted to our Review & Reinforcements page
  • Overpayment Process:
    • If you are responsible for processing overpayments, please make sure to include the submitter's email, name, and EMPLID in the comments section.
    • Example:
      • Submitter: John Know
      • Email:
      • EMPLID: 10000000


Did You Know?

  • Go Paperless! Important Tax Deadlines for 2024
    • Going paperless is easy! Navigate to the following pages in UCPath to receive the 1095-C and W-2 forms electronically:
      • For the 1095-C Form: Log in to UCPath > Navigate to Employee Actions > Income and Taxes > Online 1095-C Consent
      • For the W-2 Form: Log in to UCPath > Navigate to Employee Actions > Income and Taxes > Enroll to receive online W-2
    • Important Deadlines
      • Sign up before January 1, 2024, to receive your 2023 1095-C electronically.
      • Sign up before January 12, 2024, to receive your 2023 W-2 statement electronically.
    • Click here to read the full message.

  • Resources for the New Salary Cost Transfer Tool
  • UCPath Projects: November Release
    • The November Release projects are scheduled to go-live next week, on Monday, November 13, 2023. Watch a recording of today's UCPath Projects: November Release Topic Based Zoom here.
      • Salary Cost Transfer Redesign
        • A new Salary Cost Transfer tool is now live, with one consolidated entry page that changes fields depending on the type of funding.
      • Hire Pilot
        • If you currently have access to the Smart HR Templates today, continue to use Smart HR Templates until the pilot phase is complete.
      • Chartstring Validation
    • Drop-in office hours will be available for you to bring any questions you have about the projects listed above. Add the November Release Office Hours to your calendars here.

  • Supplemental Health Plans End-of-Year Enrollment Process
    • Newly-eligible employees hired from November 1 to December 31, 2023, and eligible employees experiencing a qualifying life event during this time, who wish to enroll in or change elections in Hospital Indemnity, Accident and/or Critical Illness Insurance for the 2023 plan year, will need to complete a Benefits eForm before the end of their 31-day Period of Initial Eligibility (PIE).
    • These plans will not be available for elections through the UCPath Self-Service from November 1 through December 31, 2023. The deadline for 2023 enrollment is Friday, December 8, 2023.
    • Read the full communication here.


Back to Basics

The UC_TRANSFER Template is used to transfer an employee from a position to another without a break in service using the same Empl Record.  This transaction will end the previous job and use the same Empl Record for the new job. Do not process a Termination Template.

Note: Employee needs to be Active status to transfer. If the employee is on a Short Work Break, return from Short Work Break prior to transfer. If the employee auto termed, rehire/reinstate first and then transfer into a new position.

The UC_TRANSFER Template is used in three instances:

  • For staff employees moving from one position to another via an open recruitment within the same department
  • Staff employees moving from VCHS* to another campus department
    • *VCHS refers to Health Sciences & Medical Center.
  • UC_TRANSFER_AC template for permanent transfers of academic employees from one department to another in the same series/title and when a new EMPL class is not appropriate

Review the Templates Action and Reason Codes job aid to ensure you use the correct Action Reason code. For more details refer to Job Aid: How to Initiate an Intra-Location Transfer.


Updated Job Aids, Quick References, and KBAs

Local Job Aid and Quick References Updates as of 11/22/23


UCPC Job Aid Updates as of 11/22/23:


Knowledge Base Article (KBA) Updates as of 11/22/23


Bring Your Questions to an Office Hours Session

View the UCPath Training & Events Calendar here.

Campus Timekeeping Office Hours

Campus Timekeeping Office Hours have been cancelled until further notice.


Graduate Student Employment

Find information on the UCPath Graduate Student Employment page 


Book a 1:1 "How-To" Appointment

UCPath HR Transactions

Monday through Friday

Book an Appointment

UCPath Finance

Every Wednesday

Book an Appointment

Campus Timekeeping

Every Friday

Book an Appointment


Reporting: Request a 1-on-1 session by emailing


Get Local UCPath Support

Contact our local UCPath Support team through the Employee Center.

Submit a Ticket

Attend a Topic-Based Zoom

View previously posted PowerPoints, Recordings & Micro Learning Videos here.

*Dates are subject to change.


Date & Time*

Calendar Links

Stay tuned for upcoming Topic Based Zoom sessions!

Click here to view recordings of previous Topic Based Zooms.


Job Aids & Quick References

View step-by-step instructions for specific transactions on our local Job Aids & Quick References.

View Job Aids & QR's

Knowledge Base Articles

Browse our Knowledge Base Articles (KBA's) in the Employee Center to find the answers you're looking for.

View KBA's

UCPath System Updates

View a list of current and previous UCPath system updates & enhancements.

View Updates

UCPath Reports

View a list of our UCPath Reports hosted on the Business Analytics Hub.

View Reports

UCPath Training & Events Calendar

View our UCPath Training & Events Calendar!

Click to Access Calendar

Need a Department HR Contact?

Access our Department HR Contact List below. For corrections or additions to this list, please add a comment directly on the spreadsheet.

View List

Have Additional Questions?

For questions regarding missing paychecks, concerns regarding benefit eligibility, and more, browse our resources available to you.

Find Answers

UC-Wide Updated Resources



UCPath System Maintenance

Every Sunday from 12:00 a.m. to 6:00 a.m., the UCPath system is shut down for regularly scheduled maintenance.