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UCPath is the University of California's HR and Payroll system.

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Upcoming Payroll Deadlines

Always refer to the 2023 UCPath Payroll Processing Schedule for important dates & deadlines.

Monthly Deadlines

Employee Data Change Deadline

June 16*, 2023 @ 3:00 p.m.
July 19, 2023 @ 3:00 p.m.
August 21, 2023 @ 3:00 p.m.
September 18, 2023 @ 3:00 p.m.
October 19, 2023 @ 3:00 p.m.

Biweekly Deadlines

Pay Cycle

Employee Data Change Deadline

B2 June 8, 2023 @ 3:00 p.m.
B1 June 22, 2023 @ 3:00 p.m.
B2 July 6, 2023 @ 3:00 p.m.
B1 July 20, 2023 @ 3:00 p.m.
B2 August 3, 2023 @ 3:00 p.m.

 * = Dates adjusted due to holiday payroll processing

View Payroll Processing Schedule Information here. | View a graphic to help you understand Deadlines & Non-transaction Days here.


Direct Retro Deadlines

Final Local Approval Deadlines

Final Local Approval Deadlines

06/22 @ 5:59 a.m.: MO/BW High Risk for posting in June 04/17: MO/BW for posting in April
New Date: 07/07 @ 5:00 p.m.: MO/BW Non-High Risk for posting in June 05/11 @ 5:59 a.m.: BW for posting in May
05/23 @ 5:59 a.m.: MO for posting in May
*Direct Retro Note: A DR that is final approved after DR deadline but before end of calendar month may result in mismatch between Acctg Period and Run ID.


Fiscal Year-End Funding Entry Freeze

Friday, 06/23 @ 8:00 a.m. – Thursday, 06/29 @ 12:00 p.m.

Do not approve any Funding Entry during this period as it may interfere with the FYE rollover processes.





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Did You Know?

  • UCPath System Downtime: June Release
    • The UCPath system will be unavailable from Friday, June 16 @ 3:00 pm – Monday, June 19 @ 9:00 pm to implement the changes for the June Release projects (Lived Name, Manage Job tile, Annual UCPath Upgrade). During the scheduled downtime, employees, managers, and transactors will not have access to the system. Please plan for this downtime and complete necessary UCPath activities prior to the outage.
    • Note: Dates and times listed below are subject to change.
    • Pre-Cutover Cutover Post-Cutover
      Ensure that all local transactions are approved. The goal is to have 0 transactions requiring approval by 06/12/23. The UCPath system will be unavailable from 06/16/23 @ 3:00 pm – 06/19/23 @ 9:00 pm. All transactors will need to have a plan to manually keep a record of all data entered in UCPath from 06/01/23 – 06/12/23.
  • Reminder: Improve Time Collection is Live
    • As of May 8, 2023, the Improve Time Collection project is now live. Employees may observe rounding differences in pay issued starting May 24, 2023, and in all future pay.
      • UCPath will now calculate time on a weekly basis instead of a daily basis, which may result in slight rounding differences on some employee paychecks to better align with best practices established by the Fair Labor Standards Act (FLSA). This will not result in other changes to the pay advice statement or paystub.
      • The Review Paycheck Summary page will also no longer display the employee's time by day. Each pay period will be displayed on a separate row that will include the pay period begin and end dates, total earnings, and hours.
    • A new, view-only Timesheet page will be available for those with the ability to approve time files or have access to the PREPSHUP Review pages.
    • Read the full announcement here.

  • Job Record End Date Monitoring
    • There are more than 81,200 employee records and over 2,700 contingent worker (CWR) records with an "Expected Job End Date" of June 30, 2023. Upon reaching the "Expected Job End Date," UCPath will terminate all employees with expired jobs for which the "End Job Automatically" box is selected.
    • To avoid unintended impacts, run the Jobs with Approaching End Dates report, review records, and extend, check the end job automatically box, or terminate records as appropriate.

  • Retirement is Just Around the Corner!

UCPath: Back to Basics

A final pay transaction needs to be entered in the system for the following scenarios:

  1. Involuntary Terminations (except reason: Appointment Expired)
  2. Employee is represented (except if contract does not require off cycle final pay)
  3. Employee has accruals to be paid out
  4. Employee is unable to report all hours worked/leave used in timekeeping system

If none of the scenarios above apply, then you do not need to enter a final pay transaction, the employee’s final pay will be issued on their last on cycle paycheck.

Reminder: An employee must be on active payroll status for paychecks to be issued in the system. If an employee is on an unpaid leave or short work break they must be returned from leave/SWB with an Effective Date that is equal to the Effective Date of the Termination template.

For step by step instructions on how to submit a final pay request refer to these Job Aids:

Updated Job Aids, Quick References, and KBAs

Local Job Aid and Quick References Updates as of 05/24/23:



Bring Your Questions to an Office Hours Session

View the UCPath Training & Events Calendar here.

Campus Timekeeping Office Hours

Campus Timekeeping Office Hours have been cancelled until further notice.


Graduate Student Employment

Find information on the UCPath Graduate Student Employment page 


Book a 1:1 "How-To" Appointment

UCPath HR Transactions

Monday through Friday

Book an Appointment

UCPath Finance

Every Wednesday

Book an Appointment

Campus Timekeeping

Every Friday

Book an Appointment


Reporting: Request a 1-on-1 session by emailing


Get Local UCPath Support

Contact our local UCPath Support team through ServiceNow.

Submit a Ticket

Attend a Topic-Based Zoom

View previously posted PowerPoints, Recordings & Micro Learning Videos here.


Date & Time

Calendar Links

Preparing for Fiscal Year End in UCPath

June 7, 2023
11:00 a.m. - 12:00 p.m.

Add to Outlook Calendar

Add to Google Calendar

Funding vs. Pay

June 21, 2023
11:00 a.m. - 12:00 p.m

Add to Outlook Calendar

Add to Google Calendar

Job Aids & Quick References

View step-by-step instructions for specific transactions on our local Job Aids & Quick References.

View Job Aids & QR's

Knowledge Base Articles

Browse our Knowledge Base Articles (KBA's) and find the answers you're looking for.

View KBA's

UCPath System Updates

View a list of current and previous UCPath system updates & enhancements.

View Updates

UCPath Reports

View a list of our UCPath Reports hosted on the Business Analytics Hub.

View Reports

UCPath Training & Events Calendar

View our UCPath Training & Events Calendar!

Click to Access Calendar

Need a Department HR Contact?

Access our Department HR Contact List below. For corrections or additions to this list, please email

View List

Have Additional Questions?

For questions regarding missing paychecks, concerns regarding benefit eligibility, and more, browse our resources available to you.

Find Answers

UC-Wide Updated Resources



UCPath System Maintenance

Every Sunday from 12:00 a.m. to 6:00 a.m., the UCPath system is shut down for regularly scheduled maintenance.