Funding
Need transaction support?
If you need UCPath Funding transaction support, please submit a ticket to the Payroll Financial Management through the BFS Services & Support portal.Funding Entry Tools
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Chart of Accounts User Guide
Use the Chart of Accounts User Guide as a reference to select the correct accounting string for transactions. -
POETAF-and-Chart-String
Use this information to obtain the UCPath Fund Number for Sponsored Projects. -
Payroll Reconciliation Toolkit
Use this step-by-step guide to reconcile UCPath Labor Ledger (DOPES) and OFC-Oracle GL/PPM. - UCPath Funding Entry Troubleshooting Guide
Use this article to understand the steps necessary to request a chartstring combination in Oracle to be used in UCPath.
UCPath Labor Ledger (DOPES) Discrepancies
What UCPath Funding Initiators Should Do
Who to Contact
- If you need to verify the correct chartstring, contact the appropriate Department Fund Manager.
- If you need access to the DOPES Report, submit a ticket to Budget & Finance Services & Support portal at https://support.ucsd.edu/finance and request access to the “Payroll Accounting & Reconciliation Group”
What to Do
- To understand how to check for discrepancies between UCPath LL (DOPES) and OFC GL/PPM
- Review the Payroll Reconciliation Toolkit
- To identify and correct UCPath Fund Entry Errors:
- See Step-by-Step instructions listed in Toolkit Part 1: Correcting Fund Entry Errors in UCPath
- JOB AID: Correcting Discrepancies in UCPath LL (DOPES) Caused by Fund Entry Errors
- If discrepancies exist after fund entry errors corrected:
- See Step-by-Step instructions listed in Toolkit Part 2: Correcting OFC GL/PPM Subledger Posting for UCPath Salary Expenses
- Job Aid: Correcting Discrepancies Between UCPath LL (DOPES) and OFC GL
- If you need to clean-up obsolete chartstrings:
- See Step-by-Step instructions listed in Toolkit Part 3: Cleaning Up Obsolete Chartstrings
- Reference: Information About Chartstring Override List
What Fund Managers Should Do
Who to Contact
- If you need access to the DOPES Report, submit a ticket to Budget & Finance Services & Support portal at https://support.ucsd.edu/finance and request access to the “Payroll Accounting & Reconciliation Group”
- If you are not a UCPath Transactor, contact your Department UCPath Fund Initiator
What to Do
- Understand how to check for discrepancies between UCPath LL (DOPES) and OFC GL/PPM
- Review the Payroll Reconciliation Toolkit
- You or Dept UCPath Fund Initiator should identify and correct UCPath fund entry errors
- See Step-by-Step instructions in Toolkit Part 1: Correcting Fund Entry Errors in UCPath
- JOB AID: Correcting Discrepancies in UCPath LL (DOPES) Caused by Fund Entry Errors
- If discrepancies exist after fund entry errors corrected, you or Dept UCPath Fund Initiator should:
- See Step-by-Step instructions in Toolkit Part 2: CorrectingOFC GL/PPM Posting for UCPath Salary Expenses=
- Job Aid: Correcting Discrepancies Between UCPath LL (DOPES) and OFC GL
- If you need to clean-up obsolete chartstrings:
- See Step-by-Step instructions listed in Toolkit Part 3: Cleaning Up Obsolete Chartstrings
- Reference: Information About Chartstring Override List
Funding FAQ for Transactors
Should I ever enter all zeros in a chartstring segment/field?
All zeros indicate that you should leave that segment/field blank in UCPath.
How often are chartstrings updated in UCPath?
New chartstrings and chartstring changes are uploaded to UCPath each evening.
How can I find pending Fund Entry transactions?
- Go to: Funding Entry > Find an Existing Value:
- Search for Pending Approval in the Request Approval Status field.
- This delivers all pending transactions for the whole department.
- The search result has the employee name, it’s pretty easy to see ones that are yours.
NOTE: There is a similar search function for Direct Retros.
Why are my salary expenditures posting to the department default rather than the correct fund source?
A funding error in UCPath will cause salary expenditures to post to the department default. The UCPath Department Default is the chartstring a salary expense is posted to in the UCPath Labor Ledger (DOPES) if there is no Position funding entered or if the chartstring entered is incorrect or invalid. For salary costs posting to a department default, a Direct Retro in UCPath will be necessary to move the expense to the correct funding source. A historical effective date correction may also be necessary to ensure retroactive payments are paid from the correct fund.
Why are there mismatches between what is posted in UCPath Labor Ledger (DOPES) and the OFC GL/PPM?
Mismatches are caused by OFC and/or UCPath chartstrings being incorrect, by fund entry errors in UCPath, or project end dates in GL/PPM. PPM is a sub-ledger that passes data to the General Ledger.
Can I still log into IFIS and the PPS mainframe “green screen”?
To ensure real-time access to legacy data for an additional fiscal year for activities such as reconciliation and variance reporting limited access is available. Find detailed info on BLINK.