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Coming Soon: A New Way to Manage UCPath Access Beginning in November, a new UCPath Access Management Form will provide users a consolidated request form to add, modify, or remove existing UCPath system access. The UCPath Access Management Form will replace the UCPath Transactor Access Request and UCPath Access Removal Request forms in the Employee Center.

Our local UCPath website, along with the How to Request Access to UCPath Knowledge Base Article, will be updated with a link to the new UCPath Access Management Form once it is live in the Employee Center. Stay tuned for more information!


Year-End Payroll Updates UCPath Center has begun processing several 2024 year-end transactions. Below is a list of year-end tasks that are currently under way:

  • Clinical Incentives
    • Will be processed via off-cycle pay run
    • Subject to supplemental tax
    • Pay date: 11/13
  • CTO/PTO Payouts
    • Will be processed via off-cycle pay run
    • Subject to supplemental tax
    • Pay date: 11/20
  • Zip Loan Forgiveness
    • Applies to active, monthly employees only
    • Imputed income updates added via off-cycle pay run
    • Employees will have FICA and Medicare taxes withheld from their regular on-cycle paycheck dated Nov. 1 
    • A targeted message will be sent to employees on Tuesday, Oct. 29 
    • These earnings will be reported as taxable for Federal and State withholding purposes, but no additional taxes will be withheld to cover these amounts. Employees are advised to seek tax guidance on covering any outstanding tax obligations 
  • Home Loan Imputed Interest
    • Will include active, retired and terminated employees.
    • The imputed income update will be processed via off-cycle pay run
    • Active employees will have FICA and Medicare taxes withheld from their regular on-cycle paycheck dated Dec. 1
    • Retired and terminated employees will be charged FICA and Medicare taxes as an overpayment 
    • A targeted message will be sent to employees Friday, Nov. 22
    • These earnings will be reported as taxable for Federal and State withholding purposes, but no additional taxes will be withheld to cover these amounts. Employees are advised to seek tax guidance on covering any outstanding tax obligations

Coming Soon: UCPath Projects: November Release The following projects are scheduled to go live in November 2024 as part of the UCPath November Release:

  1. Rewrite GL Assessments Phase 2: This project will consolidate, centralize and streamline the generation of assessment information. As part of this project, UCPath will be updating assessments to calculate on rates of the original earning period (vs current paycheck dates) for retro payments.
  2. Direct Entry Enhancements: The Direct Entry (formerly known as Hire Pilot) enhancements will allow Early Adopters from Central Offices to transact using the new Manage Human Resources tile before all transactors can transact within the tile.
  3. Automate Security Deprovisioning: This project will automate the deprovisioning of security when an employee transfers from one location to another. Only local UCPath Security Administrators will be impacted.

Refer to the UCPath November Release project page for more information. 


December Monthly Payroll Schedule Changes UCPath Center is preparing to update life insurance and disability benefit configurations for 2025, with variations for biweekly and monthly employees. To streamline the process, UCPath Center is adjusting the monthly payroll confirm cycle for January 2, 2025 paychecks

Please be aware of the new deadlines:

Monthly Payroll Original Date New Date
Employee Data Change Deadline December 17, 2024 December 16, 2024
Stop Processing Inbound Files December 23, 2024 December 19, 2024
Location Correction Files December 26, 2024 December 20, 2024
Pay Confirm December 27, 2024 December 23, 2024
Resume Payroll Processing; RI Burst December 30, 2024 December 26, 2024
GL Post Confirmation January 2, 2025 December 27, 2024

Open Enrollment Reminders Open Enrollment for 2025 benefits will begin Thursday, October, 31, 2024, at 8:00 am and end on Friday, November 22, 2024 at 5:00 pm. Please plan accordingly to ensure you allot yourself enough time to ask questions and make your benefits selections by the deadline. Read more about Open Enrollment along with important updates to medical plan premiums in this Campus Notice.

Resources:

  • Open Enrollment information for faculty/staff and retirees is available on UCnet.
  • ALEX has been updated with information for 2025, including premium costs customized to the user’s location and bargaining group.
  • Information will be available in Spanish by October 31, the first day of Open Enrollment.

Reminders for Retroactive Job Changes in PayPath When making retroactive job changes in PayPath, all values need to be updated to reflect the correct values as of the effective date being entered:

  • Retroactive Change: A change that pre-dates the current top of stack row
  • System Behavior: When submitting a job or position data change via PayPath, the system automatically populates values from the top of stack row by default, even if it’s a future-dated change
  • Transactor Review: Update every value to align with the correct job/position details for the retroactive date, as the system will carry all populated values back to the effective date entered
  • Review: After updating the Job Data tab, review the “Workforce Job Summary” page to check if additional updates are needed for future-dated job rows

Examples:

  • If today’s date is the top of stack row, the system displays all values from this row
  • Submitting a retroactive job change (e.g., changing who an employee reports to) requires updating all other values (e.g., compensation, FTE, etc.) to the appropriate values based on the retroactive date

Stay Up-To-Date

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UCPC Job Aid and Quick References Updates as of 10/30/24: