Direct Retro Tool Extension UCPath Center has granted UC San Diego a one-time exception to extend the retirement of the Direct Retro tool from July 1, 2025 to October 1, 2025. As a result, we are offering three extra months of Direct Retro tool availability, enabling users to post transactions in July, August, and September.

• Beginning July 1, users will see a new navigation path to the Direct Retro tool.
• Be sure to review the new deadlines from July through September.
• The functionality of the Direct Retro tool will remain the same.

Read the full communication here.

July 1 Retirements and COLA Eligibility To qualify for the inactive cost of living adjustment (COLA) increase, UC Retirement Plan (UCRP) benefit recipients must be part of the 1976 Tier service credit or safety classification and have at least one business day’s break in service before a July 1 retirement.

Please refer to the updated Retirement Transaction Process for July 1 Retirement - COLA job aid for terminology, examples and guidance for processing retirement transactions in UCPath. 

Action Items:

• Submit retirement templates
• Submit final pay requests (E-078) for retirees by the following on-cycle deadlines:
  
  • Pay Date: July 16 (Biweekly Paid) by Wednesday, July 2, 2025 at 5:00 pm
• Vacation time taken and not previously reported via time and attendance must be included in the final pay transaction to ensure an accurate final TRM (vacation) payout
  
  • Submit accruals and service adjustment eForms for rehired retirees to adjust sick time converted to service credit towards retirement only if the employee was rehired less than 365 days after termination

Read the full communication here.

Payroll Freeze Period for Represented Academics Beginning June 30th Please note that there will be a payroll freeze for Represented Academics (IX, LX, and RA bargaining units) from June 30, 2025 through July 4, 2025. The freeze only applies to employees in IX (Unit 18), LX (Librarian), and RA (Academic Researchers) titles. Do not make any job changes (merits, promotions, rate changes) during the freeze. You may enter hires, terminations, SWB, and job extensions.

Job Record End Date Monitoring There are currently 3240 employee records and 993 contingent worker (CWR) records with June 30, 2025 or earlier end dates that are not set to auto-terminate. Please run the Jobs With Approaching End Dates Report in Cognos. Extend or terminate Employee records before June 30, 2025, as appropriate. CWR assignments may be extended (UC_EXT_CWR template) or "completed" (UC_COM_CWR template). Read the full communication here.