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June 5, 2020 - June 12, 2020

System Updates

Listed below are recent enhancements and changes to UCPath.

Note: Only defects with a significant impact are included.

For the complete list of all 2020 enhancements and changes, refer to the UCPath Changes & Enhancements link on the support site.

Notable updates this week include a new process for handling retro triggers for FTE increases and an updated production processing schedule. See below for details.

 

DDODS

Summary

Date

Location Impacted

Change Request Number

Updated the DDODS Affiliation Rules to ensure the appropriate records are accurately delivered to each location

06/08/20

All

UCP-91700

 

General Ledger

Summary

Date

Location Impacted

Change Request Number

Created an end date row on the MCOP Preview page with Default Funding Profile (DFP) funding

06/08/20

All

UCP-73149

Resolved the issue with Salary Cost Transfers causing certain Direct Retros to create an Out of Balance situation

06/08/20

All

0UCP-85683

Updated the process definition for E-703 Funding Upload (Process Name: UC_PRCS_FNDG) to 1 occurrence maximum to improve performance processing as well as prevent data conflicts among locations.

06/11/20

All

UCP-91726

 

Payroll & Compensation Changes

Summary

Date

Location Impacted

Change Request Number

Generated one-time ratification lump sum payments up to $2,500.00 for eligible members of the SX bargaining unit.

06/05/20

All

UCP-87221

Generated one-time ratification lump sum payments for eligible limited & Per Diem members of the SX bargaining unit.

06/05/20

All

UCP-87223

Updated verbiage on the UCPath Payroll Inbound Interfaces Templates. Also modified the I-618 template to display the "Gross Up" column

06/08/20

All

UCP-79675

Mapped 4 medical resident job codes to the BYA salary plan:

RESID PHYS MOONLTG NON REP - 002753

RESID PHYS MOONLTG REP - 002754

RESID PHYS/SUBSPEC/T32/NON REP - 002749

RESID PHYS/SUBSPEC/T32/REP - 002750

06/09/20

All

UCP-91739

 

Resource Center

Summary

Date

Location Impacted

Change Request Number

Updated the Communications URL on the UCPath Resource Center

 

06/10/20

All

UCP-90305

Updated the Resource Center to prevent users from reopening cases unless they are the submitter or the employee of the case.

06/12/20

All

UCP-90883

Add the Interface Dashboard to the Resource Center

06/09/20

All

UCP-91852

 

UCPath online

Summary

Date

Location Impacted

Change Request Number

Modified UCPath online to enable separated employees to elect to receive online W-2s

06/05/20

All

UCP-85440

Instant Paycard Request has been renamed to Expedited Pay Request. The associated forms have been updated and will be added to the UCPath online Forms Matrix.

06/12/20

All

UCP-91753

 

Social Security Number Update Request Available on UCPath

As of today, Monday, June 15, 2020, employees will have the ability to submit an update request for their Social Security Number (SSN) using UCPath online.

Previous Process:

  • Employees would work with their location to submit a request to update their SSN

New Process:

  • Employees can now go to UCPath online under Personal Information Summary and submit their SSN update request
  • A confirmation email will be sent to the employee upon submitting their SSN update request

Training Resource:

Please refer to the Update My Social Security Number (SSN) training simulation on the UCPath Help site.

 

Other Updates & Reminders:

  • The 2020 UCPath Production Processing Schedule (version 06.04.20) is available on UCPath online. Updates include adding the time deadline for Pay Statements (8:00 AM) and GL Post confirm (4:30 AM). View the Production Processing Schedule
  • The form: FR.021 – Recurring Additional Pay Change Request, has been added to the Forms Library on UCPath
  • There is a new process for handling retro triggers for FTE increases. Under the new process, Management Approval is no longer required to cancel retro triggers for FTE increases. The new process will streamline the processing of these types of off-cycle requests and ensure that accruals/ACA balances are adjusted accordingly.
    • All off-cycles received for FTE increases will be scheduled for processing as any other off-cycle request that is submitted correctly.
    • The Off-Cycle Team will no longer be reaching out to Management for approval to cancel the retro trigger.
    • The Off-Cycle Team will no longer be reaching out to the Retro Team to request cancellation of triggers for FTE increases.
    • The Retro Team will cancel such triggers as they identify them per their processes.
  • Employee Self Service training materials have been updated in UCPath Help:
    • Employee Self-Service (POR113: Employee Actions International Hire):
    • Simulation: Complete the Foreign Source Income Statement form
      • This simulation reviews how to download and complete the income statement form needed for all non-resident employees who live and work out of the US.
    • Simulation: Complete the Out Of State Income Tax Withholding form
      • This simulation reviews how to upload the Foreign Source Income Statement form and how to complete the income tax withholding form needed for all non-resident employees who live and work out of the US.