System Updates

Aug 28, 2020 - Sept 4, 2020

UCPath recently implemented the changes listed below. Refer to the UCPath Changes & Enhancements link on the support site for additional detail.

Job configuration changes and location-specific configurations are no longer included in this email but are available on the support site.

Absence Management

Summary	Date	Change Request Number
Updated the Catastrophic Leave Donation Program to allow both Vacation and PTO donations.	08/29/20	UCP-89974

General Ledger

Summary	Date	Change Request Number
Modified the Recurring Fiscal Year End Snapshot to be run nightly to enable better tracking of quarterly and fiscal year end budgets.	08/31/20	UCP-79692
Resolved the defect with E713 where the MCOP Worksheet Cap Rate was being prorated multiple times	08/31/20	UCP-76866
Resolved the defect with E-714 where the incorrect Caprate was being populated in UC_LL_SAL_DTL and MCOP Work Sheet page	08/31/20	UCP-93672
Developed a Mass Leave Correction (MLC) solution to automatically redistribute leave taken earnings for historical monthly payrolls to correct Full Accounting Units (FAU) and process them as Salary Cost Transfers (SCTs)	09/01/20	UCP-89837
Changed E-061 Config hard-stop to 6/25/2020 to allow UCOP Payroll to submit Direct Retros to correct Project/Award and Task for earnings that were incorrectly charged to D9900- RG00041 with PPE 7/11/2020 during the Oracle FIS transition.	09/01/20	UCP-94941
Modified the system to post Expense and Offset Supplemental UCRP Interest Assessments to location Financial Systems on time prior to month end closing to enable the ability to reconcile data which could impact compliance, regulations and policies.	09/03/20	UCP-72663

PayPath

Summary	Date	Change Request Number
Resolved the defect causing an error when submitting a PayPath transaction	09/03/20	UCP-95491

Payroll & Compensation Changes

Summary	Date	Change Request Number
Developed a Mass Leave Correction (MLC) solution to automatically redistribute leave taken earnings for historical monthly payrolls to correct Full Accounting Units (FAU) and process them as Salary Cost Transfers (SCTs)	08/29/20	UCP-82176
Updated error message in the I-618 Flat Dollar Amount file to be more user friendly: "null values under Empl ID" is now ‘Field: EMPLID – Field is required’ "null values under Empl Record" is now ‘Field: EMPL_RCD: Field is required’ "null values under Position Number" is now ‘Field: POSITION_NBR – Field is required’ "null values under Pay End Date" is now ‘Fields: PY_END_DT – Field is required’ "null values under Earnings Begin Date" is now ‘Field: ERN_BG_DT – Field is required’ "null values under Earnings End Date" is now ‘Field: ERN_END_DT – Field is required’ "null values under Earnings Code" is now ‘Field: ERNCD – Field is required’ "null values under Amount" is now ‘Field: PU_AMT - Field is required’	08/29/20	UCP-82176
Resolved the defect with E-081 Mass Updates to PayPath where the "Include Salary Plan/Grade" field was not auto selected. Locations can resume submitting Mass PayPath Actions (E-081) to Salary Plan/Grade	08/30/20	UCP-94613
Implemented a hard stop edit to prevent locations from selecting Job Codes that are not extended to their location.	08/30/20	UCP-77366
Removed the hard stop for Pay Period Return Date - This change retires a workaround requiring users to enter an additional row in job data	08/30/20	UCP-75716
Created new Action Reason Code: Intra Location Transfer for use when an employee transfers between staff and academic jobs at the same Business Unit. The new code was added to the following templates: UC_CONC_HIRE - Staff Concurrent Hire/Inter Location Transfer UC_CONC_HIRE_AC - Academic Concurrent Hire/Inter Location Transfer UC_VOL_TERM – Voluntary Termination	08/30/20	UCP-72651
The HR Worksite field in Position is now required and will flow into I9 Tracker	08/31/20	UCP-85678
Resolved the defect causing a hard stop preventing locations from selecting valid job codes on the following pages: E-003 (Delivered position data component) E-102 (Paypath actions component) E-804 (Position control request form) E-081 (Mass paypath process)	09/01/20	UCP-95357
Increased the UPTE RX & TX monthly Dues caps to $105.00. The increase will apply to the following pay dates: Bi-Weekly: 9/16/2020 Monthly: 10/1/2020	09/03/20	UCP-94324

Other Updates & Reminders:

Retros

Effective 6/8/2020, there was a new process for handling retro triggers for FTE increases. The Retros Operations Alignment Slides have been updated to be more clear regarding this change (slides 20 & 21 were added). The new process streamlines the processing of these types of off-cycle requests and ensures that accruals/ACA balances are adjusted accordingly.

Under the new process, Management Approval is no longer required to cancel retro triggers for FTE increases - all off-cycles received for FTE increases will be scheduled for processing as any other off-cycle request that is submitted correctly.
The Off-Cycle Team will no longer be reaching out to Management for approval to cancel the retro trigger or reaching out to the Retro Team to request cancellation of triggers for FTE increases.
The Retro Team will cancel such triggers as they identify them per their processes.

Training

UCPath updated the following training materials:

Workforce Administration (WFAL300: Position Control):

Simulations: The following simulations were updated to reflect the new HR Worksite field requirement:
- View Position Information
- Initiate New Position Control Request
- Initiate New Position Control Request - Copy Existing Position
- Initiate Update Vacant Position Request

Workforce Administration (WFAL301: Position Administration):

Simulations: The following simulations were updated to reflect the new HR Worksite ID field requirement:
- Position Administrator: Add New Position
- Position Administrator: Copy Existing Position
- Position Administrator: Update Position Information

Payroll (PAYL200: Additional Compensation and Payroll Requests):

Job Aid: Interlocation One-Time Additional Pay
- Reverted job aid to reflect the previous process.
- This job aid is also located under the following course:
  WFAL250: Template Transactions – Part I

Basics and Navigation (NAV310: AWE Overview and Approvals):

Simulation: Approve Extended Leave of Absence Request
Updated to reflect the Deny button is only available for transactions that have not gone through the full approval process (AWE).