Gender Identity and Pronouns
Completed as of July 15, 2024
The goal of the Gender Identity and Pronouns project is to capture gender identity, sexual orientation, and pronouns in the UCPath system to align with the Gender Recognition and Lived Name Policy.
Why are we implementing this project?
The goal of the Gender Identity and Pronouns project is to capture gender identity, sexual orientation, and pronouns in the UCPath system to align with the Gender Recognition and Lived Name Policy.
This project will:
- Update system options for Gender Identity and Sexual Orientation as some values are outdated
- Allow system to collect Employee pronouns
- Implement Oracle delivered solution for consistency and scalability for future delivered changes
What is the project timeline?
The project will be kicked off in September 2023 with a targeted go-live on July 2024.
- Discovery Session: August 2023
- System Testing: March 2024 – June 2024
- UAT: April 16, 2024 - June 18, 2024
- Go-Live: July 15, 2024*
*Note: dates listed above are subject to change.
What's changing?
View a summary of the changes coming with the Gender Identity and Pronouns Project below.
- Updated Selection Values: Gender identity and sexual orientation values will be updated to be more inclusive and comply with the Gender Recognition and Lived Name Policy.
- Pronoun Selection: Employees will be prompted to select a pronoun option. Pronouns are not confidential and will be visible to managers, HR administrators, and UCPath Employee Services.
- Pronoun Visibility: Pronouns will appear near the employee’s name and will display on Employee Self-Service pages, Manager Self-Service pages, and PeopleSoft pages that display a mouseover popup over the employee’s name. Pronouns will not display on pages that show Legal Name.
Note: Gender Identity and Sexual Orientation information is confidential. Pronouns are not confidential. If you do not want your pronouns displayed in the UCPath system, select Decline to State when prompted.
Area | Summary of Change |
Onboarding Wizard |
The following screen will appear for all new and current employees after logging into the UCPath portal after go-live. Note: Once employees have updated their information through the Onboarding Wizard, future changes must be made through the Employee Self-Service portal. |
Employee Self-Service |
To update your personal information, log in to UCPath and navigate to Employee Actions > Personal Information > Self-Identification Details. A new Self-Identification Details landing page will pop up for you to input your pronouns if you choose to include them. |
Manager Self-Service |
All pages under Manager Self-Service will display pronouns if a team member has opted to share them. The pronouns field will be blank if no pronouns are listed or if the employee declines to state their pronouns. View an example Manager Self-Service page below: |
Where will pronouns display in the UCPath system?
Please note that pronouns are not confidential. If you do not want your pronouns displayed in the UCPath system, select Decline to State when prompted.
Pronouns Will Display On: | Pronouns Will NOT Display On: |
|
|
What pronouns are available in UCPath?
Available Pronouns in UCPath:
- All pronouns
- Ask Me
- He/Him/His
- He/She
- He/They
- My name only
- She/He
- She/Her/Hers
- She/They
- They/He
- They/Them/Theirs
- They/She
- Ze/Zir/Zirs
- Ze/Hir/Hirs
- My pronouns are not listed
- Decline to State
When an employee logs in to UCPath, if they have not already entered their pronouns, they will be prompted to do so. Anyone with access to an employee's pronouns is expected to respect and use them appropriately.
Project Participants
Location Roles | Participant Names |
Project Manager | Kelly Aranaz |
OCM Manager | Anne Curtis |
Gender Identity and Pronouns Preparation
Gender Identity and Pronouns Overview Video
Watch a summary of the changes in our UCPath July Release: Gender Identity and Pronouns Video below.
Which pages will display pronouns in UCPath?
Module | Page | Name or Legal Name Displayed | Pronouns Displayed via Hovering over Name? |
---|---|---|---|
AM |
Admin - Review Absence Balances |
Name |
No |
AM |
Administer Extended Absence |
Name |
No |
AM |
Career & Benefits Elig Hrs INQ |
Name |
No |
AM |
Extended Absence Trans History |
Name |
No |
AM |
Manage Accrual Trans History |
Name |
No |
AM |
Manage Accruals |
Name |
No |
AM |
Request Extended Absence |
Name |
No |
AM |
Absence Event |
Name |
Yes |
BN |
Benefits Eligibility Data |
Legal Name |
No |
BN |
ACA Employee Eligibility |
Name |
Yes |
BN |
Arrears/Frequency Override |
Name |
Yes |
BN |
Assign to Benefit Program |
Name |
Yes |
BN |
Benefits Savings Management |
Name |
Yes |
BN |
Benefits Summary |
Name |
Yes |
BN |
Disability Plan Enrollment |
Name |
Yes |
BN |
Employee Enroll Event Detail |
Name |
Yes |
BN |
Employee HR and Payroll Data |
Name |
Yes |
BN |
Health Plan Enrollment |
Name |
Yes |
BN |
Life and AD/D Benefits |
Name |
Yes |
BN |
On-Demand Event ProcEmployee Self-Service |
Name |
Yes |
BN |
Retirement Plans |
Name |
Yes |
BN |
Review ABBRs |
Name |
Yes |
BN |
Savings Plans |
Name |
Yes |
BN |
Simple Benefits |
Name |
Yes |
BN |
Spending Accounts |
Name |
Yes |
BN |
Update Dependent/Beneficiary |
Name |
Yes |
Employee Self-Service |
1095-C Consent |
Name |
No |
Employee Self-Service |
CA State W-4 Tax Info |
Name |
No |
Employee Self-Service |
Direct Deposit |
Name |
No |
Employee Self-Service |
Benefits Summary |
Name |
No |
Employee Self-Service |
Dependent Coverage |
Name |
No |
Employee Self-Service |
Disability |
Name |
No |
Employee Self-Service |
Email AddrEmployee Self-Servicees |
Name |
No |
Employee Self-Service |
Emergency Contact |
Name |
No |
Employee Self-Service |
Employee Disclosure |
Name |
No |
Employee Self-Service |
Enroll in Benefits |
Name |
No |
Employee Self-Service |
Ethnic Groups |
Name |
No |
Employee Self-Service |
Home and Mailing AddrEmployee Self-Service |
Name |
No |
Employee Self-Service |
Life Events/Benefits Changes |
Name |
No |
Employee Self-Service |
Military/Veteran Status |
Name |
No |
Employee Self-Service |
Name Change |
Name |
No |
Employee Self-Service |
Patent Acknowledgment |
Name |
No |
Employee Self-Service |
Patent Amendment |
Name |
No |
Employee Self-Service |
Personal Information Summary |
Name |
No |
Employee Self-Service |
Phone Numbers |
Name |
No |
Employee Self-Service |
Federal Withholding (W-4) |
Name |
No |
Employee Self-Service |
Leave Balances |
Name |
No |
Employee Self-Service |
View Paycheck |
Name |
No |
Employee Self-Service |
W-2/W-2c Consent |
Name |
No |
Employee Self-Service |
My Current Profile |
Name |
Yes |
Employee Self-Service |
Self-Identification Details |
Name |
Yes |
GL |
Budget Distribution |
Name |
No |
GL |
Funding Entry |
Name |
No |
GL |
Funding Entry Inquiry |
Name |
No |
GL |
Process Benefits Cost Transfer |
Name |
No |
GL |
Process Direct Retro |
Name |
No |
GL |
Process Salary Cost Transfer |
Name |
No |
GL |
Process Salary Cost Transfer |
Name |
No |
GL |
Review Benefits Cost Transfer |
Name |
No |
GL |
Review Retro Distribution |
Name |
No |
GL |
Review Salary Cost Transfer |
Name |
No |
GL |
Review Salary Cost Transfer |
Name |
No |
GL |
Work Study Award Table |
Name |
No |
Manager Self-Service |
Current Team Profiles |
Name |
Yes |
Manager Self-Service |
View Compensation History |
Name |
Yes |
Manager Self-Service |
View Employee Personal Info |
Name |
Yes |
Manager Self-Service |
View Historical Team Profiles |
Name |
Yes |
Manager Self-Service |
Timesheet |
Name |
Yes |
PY |
General Deduction Entry Update |
Legal Name |
No |
PY |
Off Cycle Dashboard - Transaction Details Report |
Name |
No |
PY |
Review Paycheck |
Legal Name |
No |
PY |
Review Paycheck Summary |
Legal Name |
No |
PY |
Review Self Service Paycheck [Admin] |
Legal Name |
No |
PY |
View W-2/W-2c Forms |
Name |
No |
PY |
Additional Pay |
Name |
Yes |
PY |
Contract Payment Details |
Name |
Yes |
PY |
Create Additional Pay |
Name |
Yes |
PY |
Loan Repayment Information |
Name |
Yes |
PY |
One-Time Payments |
Name |
Yes |
PY |
Payroll Requests |
Name |
Yes |
PY |
Review Garnishments |
Name |
Yes |
PY |
Update Employee Tax Data |
Name |
Yes |
WFA |
Admn-Verification of Employmnt/ View Summary Report |
Legal Name |
No |
WFA |
Manage Job |
Name |
No |
WFA |
Person Of Interest -Add |
Name |
No |
WFA |
Person of Interest Approval |
Name |
No |
WFA |
Security Clearance |
Name |
No |
WFA |
Smart HR Transactions |
Name |
No |
WFA |
SS Smart HR Transactions |
Name |
No |
WFA |
Transaction Status Page |
Name |
No |
WFA |
UC Employee Experience Admin |
Name |
No |
WFA |
UC Employee Experience Page |
Name |
No |
WFA |
UC Employee Review |
Legal Name |
No |
WFA |
UC Patent Inquiry |
Name |
No |
WFA |
Activities |
Name |
Yes |
WFA |
Add Person of Interest |
Name |
Yes |
WFA |
Emergency Contact |
Name |
Yes |
WFA |
Identification Data |
Name |
Yes |
WFA |
Job Data |
Name |
Yes |
WFA |
Maintain POI Relationship |
Name |
Yes |
WFA |
Maintain Teleworkers |
Name |
Yes |
WFA |
Modify a Person |
Name |
Yes |
WFA |
PayPath Actions |
Name |
Yes |
WFA |
PayPath Actions ACAD |
Name |
Yes |
WFA |
PayPath Actions STAFF |
Name |
Yes |
WFA |
Person Checklist |
Name |
Yes |
WFA |
Person Organizational Summary |
Name |
Yes |
WFA |
Person Profiles |
Name |
Yes |
WFA |
UC Employee Review |
Name |
Yes |
WFA |
UC External System IDs |
Name |
Yes |
WFA |
Update Contract Pay NA |
Name |
Yes |
WFA |
Workforce Job Summary |
Name |
Yes |
Resources & Useful Links
Frequently Asked Questions
View UCPath Center's UCPath Online FAQs: Gender Identity, Sexual Orientation, and Pronouns here.
How will pronouns be displayed in UCPath?
In the Employee Self-Service portal, your pronouns are shown in parentheses under your name in the top left corner.
Transactors and users with Inquiry access in UCPath will see your pronouns when hovering over your name at the top of select UCPath pages, found above, under the Gender Identity and Pronouns Preparation section.
I don't want my pronouns displayed. What do I do?
If you do not want your pronouns shared or displayed within the UCPath system, select Decline to State when prompted.
Why can't I update my pronouns as a contingent worker?
Contingent workers, POIs, and dependents do not have access to the Employee Self-Service portal where pronoun selections can be made.
Will pronouns be displayed on all pages within UCPath?
No. Only pages that display a mouseover for the employee’s name will display pronoun information. If the page displays the employee’s Legal Name, instead of their Name, pronoun information will not be available, even if there is a mouseover.
A list of pages where pronouns will be displayed can be found above, under the Gender Identity and Pronouns Preparation section.
Where can I find someone's pronouns in UCPath?
When viewing employee data on a transactional or inquiry page in UCPath, the employee’s name may be shown at the top of the page in bold text with a dotted underline. If so, hover your mouse over the name. A mouseover card will display employee information, including their pronouns if available.