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Final Pay

Final Pay aims to improve and streamline final pay processing using delivered UCPath final pay and navigation collection functionality.

Why are we implementing this project?

This project will:

  • Streamline and reduce the effort to complete final pay activities
    • Increases final pay accuracy by reducing manual entry and eliminating comment fields
    • Increases data integrity by using UCPath data to drive final pay
    • Improves leave, accrual and retirement accuracy (ensures rehired employees have accurate leave, accrual and retirement information)
  • Improve the Off-boarding process
    • Ensures critical information is gathered such as employees personal email and home address (allows former employees to access UCPath for historical W-2 and pay information)
    • Improves pay accuracy by inactivating out-of-date additional pay and deductions (streamlines rehiring employees)
    • Improves employee information security by deactivating direct deposit accounts

What is the project timeline?

Tentative kickoff date for this project is June 2022.

  • Phase 1 (E-078 Updates): February 2022 – December 2022, COMPLETE
  • Phase 2: September 2022 – ongoing

How will this impact me?

Represented employees that are leaving the University will receive their final paycheck within 72 hours from when the departments submit the appropriate transactions.

Project Participants

Location Roles Participant Names
Project Manager Kelly Aranaz
OCM Manager Monique Pascucci

Final Pay Preparation

What do transactors need to do to prepare for this project?

Phase 1: E-078 Updates

As of December 5, 2022, The Payroll Request (E-078) form for Final Pay has been updated with new data fields that will enhance final pay accuracy, timeliness, and replace the template previously used by transactors to capture this information in the initiator comments field.

The E-078 form will now include the following fields:

  • Last Day on Paid Status
  • Expected Job End Date
  • Termination Transaction ID
  • PR Transaction Number
  • Overpayment Transaction Number

The following local job aids have been updated:

The following UCPC resources have been updated:

Are there any actions required by departments?

Departments will need to make sure they submit termination transactions on time and include the termination initiator comments outlined in the drawer above.

Resources & Useful Links