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Final Pay

Final Pay aims to improve and streamline final pay processing using delivered UCPath final pay and navigation collection functionality.

Why are we implementing this project?

This project will:

  • Streamline and reduce the effort to complete final pay activities
    • Increases final pay accuracy by reducing manual entry and eliminating comment fields
    • Increases data integrity by using UCPath data to drive final pay
    • Improves leave, accrual and retirement accuracy (ensures rehired employees have accurate leave, accrual and retirement information)
  • Improve the Off-boarding process
    • Ensures critical information is gathered such as employees personal email and home address (allows former employees to access UCPath for historical W-2 and pay information)
    • Improves pay accuracy by inactivating out-of-date additional pay and deductions (streamlines rehiring employees)
    • Improves employee information security by deactivating direct deposit accounts

What is the project timeline?

Tentative kickoff date for this project is June 2022. The project timeline is estimated for February to October 2022.

How will this impact me?

Represented employees that are leaving the University will receive their final paycheck within 72 hours from when the departments submit the appropriate transactions.

Project Participants

Location Roles Participant Names
Program Manager Bea Dormoy
OCM Manager Monique Pascucci
Workstream Lead - Campus Sylvia Jeung

Final Pay Preparation

What do transactors need to do to prepare for this project?

Implemented on 5/2: Short-term solution for processing final pay.

Transactors will need to:

  • Ensure termination transaction is both submitted and locally approved before submitting final pay transaction
  • Use the new template for Initiator Comments

 

Termination Initiator Comments

Transactors will now need to include the following information in the termination initiator comments:
  • Last day on paid status:
  • Termination transaction ID:
  • Auto-termination date:
  • New outstanding balances:
    • [Deduction code] $[Dollar amount] [PR Transaction number]
    • [New Overpayment - PR Transaction Number]

 

Overpayment may be deducted from the Final Pay if the following conditions are met:

  • New and/or pending overpayments can be deducted from the final pay only if a signed agreement from the employee is acquired.
  • Outstanding overpayment balances may only be deducted if an additional or updated signed agreement has been acquired from the employee for the additional indebtedness/outstanding balance to also be deducted.

Are there any actions required by departments?

Departments will need to make sure they submit termination transactions on time and include the termination initiator comments outlined in the drawer above.

Resources & Useful Links