UCPath is currently 5 versions behind the current Oracle PeoplesSoft System Version 44, and as a result improved efficiencies and functionality cannot be implemented. As of August 2022, UCPC and UCOP launched the system-wide 2022 Annual UCPath Upgrade to rectify this situation. All locations, including UC San Diego Campus and UC San Diego Health, are collaborating with UCPC on this upgrade effort.
The Annual UCPath Upgrade (PUM 44) will:
- Deploy the latest available PeopleSoft HCM software
- PUM 44, Tools 8.6 (UCPath is currently on PUM 37, Tools 8.58)
- Complete application retrofits where required
View the full Annual UCPath Upgrade Project Page →
The goal of the Enhance Ask UCPath Landing Page and Case Submission project is to create a more intuitive help site for employees to get answers to questions related to UCPath.
Top deliverables:
- Improve search capabilities in UCPath by reorganizing and promoting relevant content
- Create a landing page/help site for users with submit on behalf of (SOBO) access
- Enhance the Ask UCPath user experience by delivering a redesigned site to all employees that is user friendly, mobile responsive, and accessibility compliant
- Enable employees to search for their case information
- Increase awareness of help features
- Simplify the case submission form, more accurately classify and auto route cases
View the full Enhance Ask UCPath Landing Page and Case Submission Project Page →
About: Final Pay aims to improve and streamline final pay processing using delivered UCPath final pay and navigation collection functionality.
Top Deliverables:
- Streamline and reduce the effort to complete final pay activities
- Increase final pay accuracy by reducing manual entry and eliminating comment fields
- Increase data integrity by using UCPath data to drive final pay
- Improve leave, accrual and retirement accuracy (ensures rehired employees have accurate leave, accrual and retirement information)
- Improve the Off-boarding process by:
- Ensuring critical information is gathered such as employees personal email and home address (allows former employees to access UCPath for historical W-2 and pay information)
- Improving pay accuracy by inactivating out-of-date additional pay and deductions (streamlines rehiring employees)
- Improving employee information security by deactivating direct deposit accounts
View the full Final Pay Project Page →
The goal of the Improve Accrual Management project is to:
- Improve UCPath accrual processing by calculating, validating, and correcting UCPath accruals through delivered functionality (Absence Management)
- Reduce/eliminate customizations and move to delivered functionality
- Provide accurate accrual balances online for employees
- Timely and correct accrual balances will improve final pay accuracy
- Establish foundation to improve and simplify leave management eventually enabling self-service functionality
- Reduce manual effort for the production team
View the full Improve Accrual Management Project Page →
The goal of the Improve Retroactive (Retro) Processing project is to:
- Provide locations more time, additional details to review and address discrepancies
- Provide locations visibility to scenarios where additional action is required
- More consistent processing of retros, improve pay and benefit accuracy
- Automate retro processing for UCPath to process retro requests with minimal manual intervention and reduced processing time
View the full Improve Retro Processing Project Page →
About: This project aims to enhance the user experience in UCPath by providing employees the option to select a personal/preferred name, also known as their lived name.
Top Deliverables:
- Enable lived name to display on all UCPath pages where legal name is not required
- Compliance with Gender Recognition and Lived Name Policy
- Meet legal obligations: UCPath is a human capital application structured around legal name to meet legal obligations and maintain transaction accuracy
View the full Lived Name Project Page →
Replace PayPath is a multi-year phased project that will provide a modernized solution leveraging new delivered functionality to accurately and reliably process job data information directly in UCPath.
This project will:
- Improve the accuracy for processing employee job data changes
- Streamline job data transactions through specific guided processes while mitigating data entry errors
- Provide reliable and expected results with transaction changes
- Provide additional reporting and auditing capabilities
- Utilize new functionality from Oracle to improve the accuracy of employee updates and provide enhanced benefits:
- Job Data Modernization (Fluid)
- Columns/field labels customizable
- Fluid Position Management
- Fluid Approvals
View the full Replace PayPath Project Page →
About: The goal of the UCPath GL Redesign is to reduce the complexity of UCPath and to leverage the applicable tools to generate more consistent and accurate GL data. Employees should expect smaller projects that fall under the larger UCPath GL Redesign initiative.
Top Deliverables:
- Deliver long-term strategy & implementation plan to reduce UCPath complexities & leverage other applicable tools
- Engage the Controller Strategic Committee throughout the various project phases to:
- Understand GL current state challenges
- Develop solution approach
- Align on go-forward implementation plan
- Redefine what UCPath is the system of record for
- Scale back on UCPath customizations in order to serve as an HR/Payroll system and not a Financials system
- Explore solutions of managing certain GL functions outside of UCPath
- Locations will receive data in labor ledger quicker
View the full GL Redesign Project Page →
The goal of the UCPath SCT Redesign is to build a new Salary Cost Transfer Tool that meets business requirements and reduces current complexity when performing SCT-related entry (Direct Retro) and processing.
This project will:
- Create a custom Salary Cost Transfer Tool in UCPath that utilizes the Labor Ledger data directly
- Develop a modular design framework that separates required SCT functionality into smaller, more manageable components integrated together into a single solution
- Generate GL payroll accounting transactions
- Provide summary and detail labor ledger results generated from a single source
- Maintain ability to support multiple ledgers and COAs
- Generate Assessments
- Calculate Assessments and CBR after summary and detail labor ledger results are generated
- Separate assessments (GAEL, VLA, CBR, etc.) into individual programs
- Transfer Costs
- Transfer costs based on a complete transaction (transaction includes assessment data)
- Acts like a GL journal entry process
- Reduce the amount of "re-calculation"
- Generate Effort Information
- Generate effort information after monthly SCTs are completed, results are finalized
- Reduce reliance on UCPath data that is always changing
View the full SCT Redesign Project Page →
About: The goal of the 6-Digit Job Code Remediation is to utilize the two leading "00" placeholders of the current UCSHR 6-digit job code structure (00XXXX).
Top Deliverables:
- Create more possible combinations of job code numbers to mediate the volume of job codes needed in UCPath
- Utilize the placeholder "00"s as actual numbers for job code differentiation
- New possible values: 010001, 110001
- Ensure there will not be any negative downstream impacts for locations when this change occurs (estimated June 2023)
View the full 6-Digit Job Code Remediation Project Page →
