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System Updates

June 26, 2020 - July 6, 2020

Listed below are recent enhancements and changes to UCPath.

Note: Only defects with a significant impact are included.

For the complete list of all 2020 enhancements and changes, refer to the UCPath Changes & Enhancements link on the support site.

 

Benefits

Summary

Date

Location Impacted

Change Request Number

Added Business Unit, Empl Class, The Group and Clusters to the "ACA Eligibility Status for the Initial Measurement Period" report

06/26/20

All

UCP-74719

Technical change in I-243F to read and consume E-042 Benefits Eligibility Data changes due to the Benefits Redesign project

07/01/20

All

UCP-75064

Redesigned Benefits Eligibility  (E-042) resolving 12 workarounds for the production team

06/30/20

All

UCP-85679

 

Control M

Summary

Date

Location Impacted

Change Request Number

Modified the nightly batch jobs so they can be run in 3 modes: All companies, UCS, LBNL.

07/02/20

All

UCP-90116

 

DDODS

Summary

Date

Location Impacted

Change Request Number

DDODS v210: includes Affiliation Rule changes to address Data Remediation issues as well as changes to support various HCM requests for new/modified columns (including the E42 changes and tax updates)

06/26/20

All

UCP-91605

Modified DDODS based on the E42 Benefits Eligibility rewrite

07/01/20

All

UCP-92749

Begin sending the PS_VALID_COMBO_TBL via the DDODS burst so that UC San Diego can generate the I-170 delta file.

07/01/20

UCSD

UCP-92580

 

General Ledger

Summary

Date

Location Impacted

Change Request Number

Developed a report that can be run by users to identify salaried employees who have reported vacation in arrears where the expense has been charged to incorrect Full Accounting Unit (FAU) / funding sources.

Navigation:  Main Menu --> Payroll for North America --> Payroll Distribution --> UC Customizations --> Leave Taken in Arrears Report

06/30/20

All

UCP-87151

Modified the I-129 program to calculate derived effort percent and pay percent accounting for Salary Cost Transfers (SCT) and produce the file required for Effort Reporting System (ERS).

07/01/20

All

UCP-84340

Round the decimal precision of FTE to two decimal and Budget Amount to whole numbers within the Budget Distribution Page (E-712) and eliminate the difference between actual decimal precision and display decimal precision to alleviate confusion for users.

07/01/20

All

UCP-84020

Resolved the defect where Split Funding was not splitting the Account/Offset and handing GAEL Assessment Types

07/01/20

UCD, UCD Med, UCI, UCI Med, UCLA, UCLA Med, UCSD, UCSD Med, UCSF, UCSF Med, UCANR

UCP-91480

Created a new Inbound Interface to allow Budget Snapshots to be updated with Corporate FAU

06/28/20

UCD, UCI, UCR, UCSD, UCSF, UCANR

UCP-73138

 

Payroll & Compensation Changes

Summary

Date

Location Impacted

Change Request Number

Added pay groups for 2020 off-cycle QE and Benefit Billing to PeopleSoft

07/01/20

All

UCP-92034

Eliminated the Rehired Retiree Employee Class and implemented a new indicator from UCRS

06/29/20

All

UCP-75731

Updated all BX jobs to Employee Relations Code to “H”

New validation requirements were added for position updates:

  • All positions with a Job Code tied to the BX union code will require that the Employee Relations Code equals “H” ((H = Stud Academic Title, HEERA) in order to save the transaction.
  • If the Job Code is changed for any position, the existing Employee Relations Code will be removed and will need to be re-entered to reflect the change in Job Code. This will apply to position updates made in PayPath Actions, Mass Update of PayPath, Add/Update Position Info, and Position Control Request.

06/30/20

All

UCP-85436

Applied an Appointment Percentage Requirement to DepCare Eligibility for ASEs and GSRs.  To align Academic Student Employee and Graduate Student Researcher eligibility for DepCare FSA with existing policy that states they must have a 43.75% appointment in order to be eligible. Previously, ASEs and GSRs at any appointment percentage were eligible for DepCare.

07/01/20

All

UCP-91636

Added TREASURY ANL 5 005564 to the Job Code table

Added AMERICORP MEMBER 004412 to the Salary Grade table for UCB

06/29/20

All

UCP-92205

Configuration updates to update multiple jobs

07/02/20

All

UCP-91776

Created a new report that lists all academic job codes and their associated attributes.  This will be used to audit the setup of new job codes and the update of existing job codes.

06/26/20

All

UCP-85409

Generated one-time ratification lump sum payments of up to $3,000.00 for eligible members of the EX bargaining unit.

06/29/20

All

UCP-87222

Generated one-time $500.00 ratification lump sum payments for eligible limited & Per Diem members of the EX bargaining unit.

06/29/20

All

UCP-87224

Resolved the defect where some salaries were incorrectly charged to the wrong Earn Codes.

06/26/20

All

UCP-84345

Updated Shift and On Call Table for UCSD & UCSD Med

07/01/20

UCSD, UCSD Med

UCP-92206

 

Resource Center

Summary

Date

Location Impacted

Change Request Number

Added the Interface Dashboard to the Resource Center

06/30/20

All

UCP-92678

 

UCPath online

Summary

Date

Location Impacted

Change Request Number

Created a mechanism for employees to view manual checks in UCPath online. 

06/26/20

All

UCP-74594

Configured New Financial System Links on the Quick Links page

07/02/20

All

UCP-92550

 

Other Updates & Reminders

New web pages have been created in UCPath under Quicklinks for Benefits and Payroll Resources:

 

The following training materials have been updated:

Absence Management (ABML200: Extended Leaves of Absence):

  • Job AidExtended Absence Request Leaves and Descriptions
    Updated descriptions, split Leaves and FMLA/CFRA/PDLL Leaves into separate tables, and added columns to designate if used for Staff and/or Academic employees.
    Job aid revision number is now D2Rev01.

Workforce Administration (WFAL260: Template Transactions – Part II):

  • Job Aid: Retirement Transaction Process for July 1 Retirement Date
    Updated to add information for employees on a Leave of Absence (LOA) or Short Work Break (SWB)
    Job aid revision number remains D2Rev00.

Payroll (Location Support for Payroll):

  • Job Aid: Adjust General Deduction Goal Amounts
    New job aid for how to zero out completed Goal Amounts for a specific Deduction Code and to set up new recurring deduction for that code.
    Job aid revision number is D2Rev00.

Payroll (PAYL200: Additional Compensation and Payroll Requests):

  • Simulation: Submit One-Time Payment Request
    Updated to show newly added Reason Code field.

Employee Self-Service (POR113: Employee Actions International Hire):

  • Job Aid: Cancel Out-Of-State Income Tax Withholding form
    New job aid on how to use the Out-of-State Income Tax Withholding form to cancel international residence and load U.S. state tax forms.