System Updates

June 26, 2020 - July 6, 2020

Listed below are recent enhancements and changes to UCPath.

Note: Only defects with a significant impact are included.

For the complete list of all 2020 enhancements and changes, refer to the UCPath Changes & Enhancements link on the support site.

Benefits

Summary	Date	Location Impacted	Change Request Number
Added Business Unit, Empl Class, The Group and Clusters to the "ACA Eligibility Status for the Initial Measurement Period" report	06/26/20	All	UCP-74719
Technical change in I-243F to read and consume E-042 Benefits Eligibility Data changes due to the Benefits Redesign project	07/01/20	All	UCP-75064
Redesigned Benefits Eligibility (E-042) resolving 12 workarounds for the production team	06/30/20	All	UCP-85679

Control M

Summary	Date	Location Impacted	Change Request Number
Modified the nightly batch jobs so they can be run in 3 modes: All companies, UCS, LBNL.	07/02/20	All	UCP-90116

DDODS

Summary	Date	Location Impacted	Change Request Number
DDODS v210: includes Affiliation Rule changes to address Data Remediation issues as well as changes to support various HCM requests for new/modified columns (including the E42 changes and tax updates)	06/26/20	All	UCP-91605
Modified DDODS based on the E42 Benefits Eligibility rewrite	07/01/20	All	UCP-92749
Begin sending the PS_VALID_COMBO_TBL via the DDODS burst so that UC San Diego can generate the I-170 delta file.	07/01/20	UCSD	UCP-92580

General Ledger

Summary	Date	Location Impacted	Change Request Number
Developed a report that can be run by users to identify salaried employees who have reported vacation in arrears where the expense has been charged to incorrect Full Accounting Unit (FAU) / funding sources. Navigation: Main Menu --> Payroll for North America --> Payroll Distribution --> UC Customizations --> Leave Taken in Arrears Report	06/30/20	All	UCP-87151
Modified the I-129 program to calculate derived effort percent and pay percent accounting for Salary Cost Transfers (SCT) and produce the file required for Effort Reporting System (ERS).	07/01/20	All	UCP-84340
Round the decimal precision of FTE to two decimal and Budget Amount to whole numbers within the Budget Distribution Page (E-712) and eliminate the difference between actual decimal precision and display decimal precision to alleviate confusion for users.	07/01/20	All	UCP-84020
Resolved the defect where Split Funding was not splitting the Account/Offset and handing GAEL Assessment Types	07/01/20	UCD, UCD Med, UCI, UCI Med, UCLA, UCLA Med, UCSD, UCSD Med, UCSF, UCSF Med, UCANR	UCP-91480
Created a new Inbound Interface to allow Budget Snapshots to be updated with Corporate FAU	06/28/20	UCD, UCI, UCR, UCSD, UCSF, UCANR	UCP-73138

Payroll & Compensation Changes

Summary	Date	Location Impacted	Change Request Number
Added pay groups for 2020 off-cycle QE and Benefit Billing to PeopleSoft	07/01/20	All	UCP-92034
Eliminated the Rehired Retiree Employee Class and implemented a new indicator from UCRS	06/29/20	All	UCP-75731
Updated all BX jobs to Employee Relations Code to “H” New validation requirements were added for position updates: All positions with a Job Code tied to the BX union code will require that the Employee Relations Code equals “H” ((H = Stud Academic Title, HEERA) in order to save the transaction. If the Job Code is changed for any position, the existing Employee Relations Code will be removed and will need to be re-entered to reflect the change in Job Code. This will apply to position updates made in PayPath Actions, Mass Update of PayPath, Add/Update Position Info, and Position Control Request.	06/30/20	All	UCP-85436
Applied an Appointment Percentage Requirement to DepCare Eligibility for ASEs and GSRs. To align Academic Student Employee and Graduate Student Researcher eligibility for DepCare FSA with existing policy that states they must have a 43.75% appointment in order to be eligible. Previously, ASEs and GSRs at any appointment percentage were eligible for DepCare.	07/01/20	All	UCP-91636
Added TREASURY ANL 5 005564 to the Job Code table Added AMERICORP MEMBER 004412 to the Salary Grade table for UCB	06/29/20	All	UCP-92205
Configuration updates to update multiple jobs	07/02/20	All	UCP-91776
Created a new report that lists all academic job codes and their associated attributes. This will be used to audit the setup of new job codes and the update of existing job codes.	06/26/20	All	UCP-85409
Generated one-time ratification lump sum payments of up to $3,000.00 for eligible members of the EX bargaining unit.	06/29/20	All	UCP-87222
Generated one-time $500.00 ratification lump sum payments for eligible limited & Per Diem members of the EX bargaining unit.	06/29/20	All	UCP-87224
Resolved the defect where some salaries were incorrectly charged to the wrong Earn Codes.	06/26/20	All	UCP-84345
Updated Shift and On Call Table for UCSD & UCSD Med	07/01/20	UCSD, UCSD Med	UCP-92206

Resource Center

Summary	Date	Location Impacted	Change Request Number
Added the Interface Dashboard to the Resource Center	06/30/20	All	UCP-92678

UCPath online

Summary	Date	Location Impacted	Change Request Number
Created a mechanism for employees to view manual checks in UCPath online.	06/26/20	All	UCP-74594
Configured New Financial System Links on the Quick Links page	07/02/20	All	UCP-92550

Other Updates & Reminders

New web pages have been created in UCPath under Quicklinks for Benefits and Payroll Resources:

The following training materials have been updated:

Absence Management (ABML200: Extended Leaves of Absence):

Job Aid: Extended Absence Request Leaves and Descriptions
Updated descriptions, split Leaves and FMLA/CFRA/PDLL Leaves into separate tables, and added columns to designate if used for Staff and/or Academic employees.
Job aid revision number is now D2Rev01.

Workforce Administration (WFAL260: Template Transactions – Part II):

Job Aid: Retirement Transaction Process for July 1 Retirement Date
Updated to add information for employees on a Leave of Absence (LOA) or Short Work Break (SWB)
Job aid revision number remains D2Rev00.

Payroll (Location Support for Payroll):

Job Aid: Adjust General Deduction Goal Amounts
New job aid for how to zero out completed Goal Amounts for a specific Deduction Code and to set up new recurring deduction for that code.
Job aid revision number is D2Rev00.

Payroll (PAYL200: Additional Compensation and Payroll Requests):

Simulation: Submit One-Time Payment Request
Updated to show newly added Reason Code field.

Employee Self-Service (POR113: Employee Actions International Hire):

Job Aid: Cancel Out-Of-State Income Tax Withholding form
New job aid on how to use the Out-of-State Income Tax Withholding form to cancel international residence and load U.S. state tax forms.