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System Updates

Aug 21, 2020 - Aug 28, 2020

UCPath recently implemented the changes listed below. Refer to the UCPath Changes & Enhancements link on the support site for additional detail.

Job configuration changes and location-specific configurations are no longer included in this email but are available on the support site.

 

Absence Management

Summary Date Change Request Number

Updated the Vacation Max configuration to allow policy covered staff employees to continue accruing vacation through 12/31/2020 in support of the recently announced exception outlined on UCnet.

08/27/20

UCP-94838

 

DDODS

Summary Date Change Request Number

DDODS Performance Improvement: Partitioned tables to allow for more parallel processing

08/24/20

UCP-94844

 

General Ledger

Summary Date Change Request Number

FY 2019-2020 Direct Retro Accounting Date Configuration: Updated the system to allow back-dated posting of Direct Retro transactions processed 7/1/2020 - 7/10/2020 to be posted to FY19-20 period ending 6/30/2020.

08/26/20

UCP-92800

 

Payroll & Compensation Changes

Summary Date Change Request Number

Updated the configuration of the Terminal Vacation Pay (TRM) and dependent EARN codes. The NRA codes were previously configured with incorrect attributes.

08/23/20

UCP-92510

Reactivated Earnings code 9TM (Retro- Terminal Vac Pay)

08/23/20

UCP-74611

Removed Academic Job Codes & Salary Plans from Medical Center Business Units

08/26/20

UCP-91418

 

UCPath online

Summary Date Change Request Number

Updated the Earn and Deduction Code Lists available in QuickLinks

08/21/20

UCP-94599

 

Other Updates & Reminders:

Salary Overpayment Portal

The Salary Overpayment Portal, used for paying back salary overpayments, is available to former employees as of 8/31/2020. The portal was previously made available to existing employees and is now available to former employees. The navigation is different for current vs. former employees:


Training

UCPath updated the following training materials:

Absence Management (ABML201: Employee Accrual Adjustments):

  • Job Aid: COVID19 The Families Coronavirus Response Act (FFCRA or Act)
    Includes updated tables with new Earn and Retro Codes for NON-FFCRA related tracking of sick and vacation takes.

Interlocation One-Time Payment Process Change

We recently communicated a new process for Interlocation One-Time Payments. Due to questions and concerns from locations, COE has determined the best course of action is to revert to the previous process. This change only affects the Interlocation One-Time Payment process - there is no change to the Multi-Location Appointment process.

Effective Tuesday, September 1, 2020, the Interlocation One-Time Payment process will be as follows:

  • Host location completes Interlocation One-Time Payment Form (UPAY 644-T).
  • Host location sends the One-Time Payment Form to the Home location for approval.
  • Home location returns signed form to the Host location.
  • Host location creates a new position.
  • Host location adds the position funding to the new position using the Host department’s Full Accounting Unit (FAU).
  • Host location hires employee into position (concurrent job) with FTE= 0
  • Host location submits a one-time payment, selecting the Interlocation One-Time Payment from the Reason Code drop-down list on the One-Time payment page.
  • Host location terminates position (concurrent job) after payment is made. No need for journal entries.

This process should be followed for all new requests being submitted. Requests already submitted to UCPath will continue to be processed through August 31.

Benefit of Change

  • Provides a consistent streamlined approach to processing one-time payment requests. 

Training Resources:

For other services, please visit [ucpath.universityofcalifornia.edu/] UCPath and click on “Ask UCPath Center” to submit an inquiry or call (855) 982-7284 to speak with an associate M-F between 8 a.m. – 5 p.m.

HR Worksite ID - Now Required

Effective Saturday, August 29, 2020, the HR Worksite ID field will be required when creating new positions or updating vacant positions through the Position Control Request or Add/Update Position Info pages in UCPath.

Updates

  • If the field is left blank, an error message will occur and the transactor will not have the ability to save until a value has been added.
  • A new value will be available: N – No I9 Integration required
    • Using “N” in the position HR Worksite ID field will ensure new I-9’s and E-Verify functionality will not be initiated for an employee hired into the position.
  • Do not use “U” (U – Unknown) value, as it is only for administrator use and is not a valid HR Worksite ID.

Benefit of Change:

  • Provides integration functionality between UCPath and I-9 Tracker for updates to occur.

Training Resources:

The following training materials will reflect these changes by the end of day on Monday, August 31, 2020.

For other services, please visit [ucpath.universityofcalifornia.edu/] UCPath and click on “Ask UCPath Center” to submit an inquiry or call (855) 982-7284 to speak with an associate M-F between 8 a.m. – 5 p.m.

Benefit De-enrollments to Resume for Employees with Past Due Balances

Starting on October 1, 2020, UCPath will resume health benefit de-enrollments for employees with unpaid benefit billing invoices. This process was previously under a temporary suspension due to the onset of the COVID-19 crisis.

The attached letter will be mailed to impacted employees about the collection of their past-due benefit billing invoices, starting on August 31, 2020.

Please note that these changes will not impact your location processes