System Updates

We recently communicated a new process for Interlocation One-Time Payments. Due to questions and concerns from locations, COE has determined the best course of action is to revert to the previous process. This change only affects the Interlocation One-Time Payment process - there is no change to the Multi-Location Appointment process.

Effective Tuesday, September 1, 2020, the Interlocation One-Time Payment process will be as follows:

• Host location completes Interlocation One-Time Payment Form (UPAY 644-T).
• Host location sends the One-Time Payment Form to the Home location for approval.
• Home location returns signed form to the Host location.
• Host location creates a new position.
• Host location adds the position funding to the new position using the Host department’s Full Accounting Unit (FAU).
• Host location hires employee into position (concurrent job) with FTE= 0
• Host location submits a one-time payment, selecting the Interlocation One-Time Payment from the Reason Code drop-down list on the One-Time payment page.
• Host location terminates position (concurrent job) after payment is made. No need for journal entries.

This process should be followed for all new requests being submitted. Requests already submitted to UCPath will continue to be processed through August 31.

Benefit of Change

• Provides a consistent streamlined approach to processing one-time payment requests. 

Training Resources:

• Job Aid: Interlocation One-Time Additional Pay

For other services, please visit [ucpath.universityofcalifornia.edu/] UCPath and click on “Ask UCPath Center” to submit an inquiry or call (855) 982-7284 to speak with an associate M-F between 8 a.m. – 5 p.m.

Effective Saturday, August 29, 2020, the HR Worksite ID field will be required when creating new positions or updating vacant positions through the Position Control Request or Add/Update Position Info pages in UCPath.

Updates

• If the field is left blank, an error message will occur and the transactor will not have the ability to save until a value has been added.
• A new value will be available: N – No I9 Integration required
  • Using “N” in the position HR Worksite ID field will ensure new I-9’s and E-Verify functionality will not be initiated for an employee hired into the position.
• Do not use “U” (U – Unknown) value, as it is only for administrator use and is not a valid HR Worksite ID.

Benefit of Change:

• Provides integration functionality between UCPath and I-9 Tracker for updates to occur.

Training Resources:

The following training materials will reflect these changes by the end of day on Monday, August 31, 2020.

• View Position Information
• Initiate New Position Control Request
• Initiate New Position Control Request - Copy Existing Position
• Initiate Update Vacant Position Request
• Position Administrator: Add New Position
• Position Administrator: Copy Existing Position
• Position Administrator: Update Position Information

For other services, please visit [ucpath.universityofcalifornia.edu/] UCPath and click on “Ask UCPath Center” to submit an inquiry or call (855) 982-7284 to speak with an associate M-F between 8 a.m. – 5 p.m.

Starting on October 1, 2020, UCPath will resume health benefit de-enrollments for employees with unpaid benefit billing invoices. This process was previously under a temporary suspension due to the onset of the COVID-19 crisis.

The attached letter will be mailed to impacted employees about the collection of their past-due benefit billing invoices, starting on August 31, 2020.

Please note that these changes will not impact your location processes