Roles and Access to UCPath
Note
Please keep in mind that new transactors must request UCPath access
within 6 months of completing UCPath training, otherwise, you will need to retake the
UCPath CORE: Overview Training Module as a refresher.
Once you complete your CORE training, you will then be granted specific access to view data or transact within the UCPath portal. Your UCPath Role is determined by your job responsibilities, your department organizational structure, and your VC area and/or Central Office organizational structure.
After the required training is complete, requests for access to UCPath (Production Environment) should be submitted via case in the Employee Center. Please use the UCPath Transactor Access Request Form (HR > Onboarding).
- If you plan on completing many or all UCPath CORE training modules, we strongly recommend that you wait until the end of completion before you request access via the UCPath Transactor Access Request Form (link).
- However, you can request access as you complete each module. This will result in submitting multiple forms.
Roles Provisioned by Module
UCSD Business Area |
Access Type |
Roles Provisioned |
Benefits |
Inquiry Access |
- Health Care Facilitator Inquiry
|
Commitment Accounting, General Ledger |
Inquiry Access |
- Benefit Cost Transfer Inquiry
- Funding Inquiry
- Work Study Inquiry
- Direct Retro Inquiry
|
Payroll |
Inquiry Access |
- PREPSHUP Staging Tables Read Only (E-011, E-012)
- Payroll Inquiry
- Review Paycheck Inquiry
|
Workforce Administration |
Inquiry Access |
- UC External System IDs Inquiry
- WFA Notepad Inquiry
- Workforce Administration Inquiry (*No PII Inquiry excludes Personal Identifiable Information)
- Contract Pay Inquiry
- HR Location Verify Employment Inquiry
- I-9 / eVerify Reviewer Inquiry
- Job Data No Compensation Inquiry
- Person Org Summary Inquiry
|
Other |
Submitter |
- GT Forms Submitter
- Submit on Behalf Of (SOBO) Salesforce
|
UCSD Business Area |
Access Type |
Roles Provisioned |
Absence Management |
Inquiry Access |
- Absence Management Inquiry
|
Initiator Access |
- Extended Absences Initiator
- Manage Accruals Initiator
- Mass Manage Accruals Initiator
|
Approver Access |
- Manage Accruals Approver
- Extended Absences Approver
|
Submitter Access |
- GT Forms Submitter
- Submit on Behalf Of (SOBO) Salesforce
|
UCSD Business Area |
Access Type |
Roles Provisioned |
PayPath |
Initiator Access |
- Coming Soon: Modernized Job Data Initiator
- PayPath Initiator - Departmental
|
Approver Access |
|
Submitter Access |
- GT Forms Submitter
- Submit on Behalf Of (SOBO) Salesforce
|
UCSD Business Area |
Access Type |
Roles Provisioned |
Payroll |
Initiator Access |
- Additional Pay Initiator
- One-Time Pay Initiator
- Payroll Request Initiator
|
Approver Access |
- Additional Pay Approver
- One-Time Pay Approver
- Payroll Request Approver
|
Submitter Access |
- General Deductions (E-086) Submitter
- GT Forms Submitter
- Submit on Behalf Of (SOBO) Salesforce
|
UCSD Business Area |
Access Type |
Roles Provisioned |
Commitment Accounting, General Ledger |
Initiator Access |
|
Approver Access |
|
Submitter Access |
- GT Forms Submitter
- Submit on Behalf Of (SOBO) Salesforce
|
UCSD Business Area |
Access Type |
Roles Provisioned |
Workforce Administration |
Initiator Access |
- Position Management Initiator
|
Admin Access |
- Position Management Admin
|
Submitter Access |
- GT Forms Submitter
- Submit on Behalf Of (SOBO) Salesforce
|
UCSD Business Area |
Access Type |
Roles Provisioned |
Commitment Accounting, General Ledger |
Initiator Access |
|
Approver Access |
|
Submitter Access |
- GT Forms Submitter
- Submit on Behalf Of (SOBO) Salesforce
|
UCSD Business Area |
Access Type |
Roles Provisioned |
Workforce Administration |
Initiator Access |
|
Approver Access |
- Termination (Voluntary) Approver
- Termination (Involuntary) Approver
- Transfer (Intra-Location) Approver
- Retire Approver
- Contingent Worker Add/Renew Approver
- Contingent Worker Completion Approver
- Hire Approver
- Person Profile Approver
- Personal Data Approver
- Rehire Approver
|
Admin Access |
|
Submitter Access |
- GT Forms Submitter
- Submit on Behalf Of (SOBO) Salesforce
|