Skip to main content
UCPath UCPath
  1. UCPath
  2. Newsroom
  3. UCPath System Updates
  4. 2024 System Updates & Enhancements

2024 System Updates & Enhancements

View previously posted UCPath System Updates & Enhancements here.

Pro Tip: To search for a specific update, Click + Expand All below, type Ctrl+F and enter keyword.

January - March Updates

January 2024: Changes & Enhancements

Module Date Change Request Number Summary
Absence Management 01/02/24 UCP-103566 Updated the Patient Care Technical (EX) bargaining unit absence management rules to disallow compensatory time adjustments for any vacation accruals over the maximum
Benefits 01/04/24 UCP-132983 Terminated the Aflac supplemental health plans as of 12/31/2023
Benefits 01/04/24 UCP-103754 Updated the dependent address for the Discovery Benefits COBRA (I-138) interface. This will prevent line breaks where commas are present and indicate if a dependent's address differs from the employee's address.
Effort Reporting 01/04/24 UCP-138274 Implemented lived name in the effort reporting system to comply with the Gender Recognition and Lived Name Policy
General Ledger 01/04/24 UCP-137514 Changed the common chart of accounts cut off logic from earnings end date to pay end date in the rules based configuration component (E061)
Absence Management 01/16/24 UCP-131348 Updated the floating holiday earnings (HFE) code to add to earnings instead of adjustments.
Benefits 01/19/24 UCP-142671 Updated the Prudential file to send only the business unit of the primary job location when an employee is in more than one business unit.
Cognos Reports 01/22/24 UCP-140379 Added a date range prompt on the Employee-Initiated Reduction in Time Participants (R-151) report to view historical data
Security 01/25/24 UCP-109628 Enabled comments for changes on the security provisioning page  (E-808)
General Ledger 01/30/24 UCP-140786 Fixed the code for modifying the journal program to systematically adjust the accounting date on salary cost transfer transactions
General Ledger 01/30/24 UCP-142316 Improved performance on the journal modification batch (E-715) process

January 2024: Other Updates & Reminders

Week Of Content
01/05/24 - 01/12/24

 

The Paycheck Modeler is now available to all transactors with location approval. Please follow these steps for access:

  1. Obtain approval from the location Security Access Administrator (SAA).
  2. Create a ServiceNow (SN) ticket and attach the email containing the SAA approval. Send the ticket to the "UCPC - Peoplesoft Security" SN-Assignment-Group.
  3. List the EMPLID, name, job role/title and department of each user that has been approved for access.
  4. The UCPC central security team will review and evaluate the details provided in the ticket before routing to UCPath for approval.
  5. The UCPC central security team will provision the role to the users listed in the ticket only after it has been approved.

The feature is exclusively available to the Central Payroll teams. Payroll Directors can request access to the paycheck modeler for their team members.
01/12/24 - 01/19/24

The training team updated the UCPath Help site with training simulations and job aids for Absence Management, Payroll and Workforce Administration to incorporate the new navigation and searching functionality for Lived Name.

  • Absence Management:
    • ABML195 Absence Management Inquiry
    • ABML200 Extended Leaves of Absence
  • Payroll:
    • PHCMPAYL200 Additional Compensation and Payroll Requests
    • PHCMPAYL201 Payroll General Deductions
  • Workforce Administration:
    • PHCMWFA100 Employee Data Inquiry
    • PHCMWFAL205 Person of Interest
    • PHCMWFAL220 Experience Based Pay
    • PHCMWFAL250- Template Transactions Part I
    • PHCMWFAL260 -Template Transactions Part II
    • PHCMWFAL270- PayPath Transactions
01/12/24 - 01/19/24

UC’s patent policy requires all employees and contractors to sign a patent acknowledgment. 

  • There are approximately 50,000 employees who need to complete a patent acknowledgment in UCPath.   
  • Location transactors can identify employees and contractors missing the patent acknowledgment electronic signature in UCPath by running the Missing Patent Acknowledgements (R-396) report in Cognos.
  • Refer to the patent acknowledgment frequently asked questions for additional information.
01/19/24 - 01/26/24

2023 W-2 statements will be available online no later than January 31, 2024:

  • Employees who opt for an electronic version of their W-2 will receive an email notification that their W-2 is available.
  • Employees who did not opt-in for an electronic version may still access their W-2 in UCPath, and a printed W-2 will be mailed to the home address listed in UCPath no later than January 31, 2024.
01/19/24 - 01/26/24

HR Smart Templates do not have global (non-US) address logic. This means global addresses may not map correctly from HR Smart Templates to UCPath. If working with an employee who has a global address, we recommend asking the employee to log into UCPath to verify and update their address if necessary. 
01/26/24 - 02/02/24

Employees can generate their verification of employment documents directly from UCPath > Income and Taxes > Verification of Employment > Generate Summary Report.

  • Employees who’ve opted out should refer verifiers (such as banks, employers, or leasing agents) to UCPath to complete employment and income verifications (phone: 855-982-7284 or email: ucpath@universityofcalifornia.edu)
  • Refer to UCnet for more details

February 2024: Changes & Enhancements

Module Date Change Request Number Summary
Benefits 02/01/24 UCP-133865 Provided a solution to correct an employee's benefit eligibility that was inaccurate due to a sequence of job data events and the order of the event processing during the nightly batch jobs
Payroll and Compensation 02/07/24 UCP-142493 Modified W-2 pdf overflow pages to display correctly
Payroll and Compensation 02/08/24 UCP-142673 Updated the employee notification sent with a family member de-enrollment event to include a link to the vendor's contact information instead of the vendor mailing address.
General Ledger 02/20/24 UCP-137690 Resolved an issue where the decimal length of the field caused the paid percent value to exceed 100%.
Payroll and Compensation 02/21/24 UCP-143170 Modified the Employee Bank Info Batch (I-303) program to only use the job record to validate the employees’ primary job and to truncate the value in the Name field to 50 characters.

February 2024: Other Updates & Reminders

Week Of Content
02/02/24 - 02/09/24

UCPath will be unavailable Friday, March 8 at 12:00 p.m. to Monday, March 11 at 6:00 a.m. for implementation of the March release. UCPath will not be available to employees and transactors during this time.
02/02/24 - 02/09/24

An invalid or missing social security number can impact an employee’s health, welfare and retirement benefits

  • Employees can update their information, including social security number, in Employee Self Service by navigating to Employee Actions > Personal Information > Personal Information Summary.
  • Once the employee updates their social security number, UCPath will validate the employee’s legal name, date of birth, and social security number with the Social Security Administration. This process can take 2-3 business days.
  • Employees will receive an approved or denied email notification at their primary email address. If denied, the email will explain the reason. The employee should then validate the number or contact the Social Security Administration for assistance.
02/09/24 - 02/16/24
  • The March release go/no-go decision is scheduled for March 4.
  • All AWE transactions should be approved by Thursday, March 7, 3:00 p.m.
  • Ask UCPath will be unavailable on Saturday, March 9, from 2:00 p.m. to 4 p.m.
  • UCPath will be unavailable Friday, March 8 12:00 p.m. to Monday, March 11 6:00 a.m. for implementation of the March release. UCPath will not be available to employees and transactors during this time.
02/09/24 - 02/16/24

 Pay group is automatically assigned in UCPath.

  • The pay group defaults to DEF when a person is hired, rehired or transferred.
  • A batch process runs multiple times per day to assign the appropriate pay group based on a variety of factors including union affiliation, FLSA status, pay frequency (monthly or biweekly), etc.
  • Pay group is a way to group employees based on shared characteristics to facilitate payroll processing.

Pay Group Override

  • A pay group override can be requested to align the pay frequency (monthly or biweekly) for employees with multiple jobs.
  • A pay group override can be requested during HR template processing by including a comment on the template.
    • A job data update form can be attached to an UCPath inquiry for overrides not requested on the HR template
  • Special pay groups exist for certain scenarios (X= location code)
    • XMH: allows hourly employees to be paid monthly
    • XBE: allows exempt salaried employees to be paid biweekly
    • XMS: is used for monthly salaried employees and requires hours be submitted positive time
  • Resources: Job Aid: Pay Group Assignment, Configuration and Code List
02/16/24 - 02/23/24

The Benefits Vendor File Schedule Calendar - 2024 is available on UCPath.  

  • The vendor file serves as a crucial tool to track when employee enrollments and demographic changes are reflected with the vendor. Here's a breakdown of what each type of file includes:
    • Changes Files: Capture new enrollments, enrollment changes, and terminations.
    • Full Files: Encompass all active enrollments, new terminations since the last change file, and demographic changes (address change, name change, gender change, DOB, SSN).
  • For Flexible Spending Accounts (FSAs):
    • Changes Files: Cover new enrollments, terminations, mid-year changes (increases/decreases of annual pledges), and both bi-weekly and monthly contributions.
    • Monthly Files: Include all active enrollments and demographic changes.
  • Regarding Social Security Numbers (SSNs):
    • Anthem, VSP, Delta Dental, Principal (PD), HealthNet (Active), WEX (FSAs), and Health Equity (HSAs) do not accept enrollments/contributions for employees without SSNs.
  • Address Requirements:
    • HMO enrollments require a U.S. Home Address (no P.O. Box).
  • Important Note:
    • Newly enrolled employees should allow for the weekly file to reach the vendor. Expedited enrollment requests are reserved exclusively for urgent medical services and prescription needs.
    • Excluding for COBRA and Open Enrollment files, UCPath files to vendors do not send future data (e.g., new enrollments, changes, terminations, etc.). For example, a new enrollment effective 3/1/24, will be sent to the vendor on 3/5/24.
02/23/24 - 03/01/24

UCPath updated the help site to reflect changes in payroll training material. Updates were made to the following job aids to include the new SharePoint links.

  • PHCMPAYL200JA:
  • Complete the Inbound File Generator for I-181 Regular Time Entry Template for On or Off-Cycle Payroll
  • Complete the Inbound File Generator for I-618 Flat Dollar Amount Template for On or Off-Cycle Payroll
  • PHCMPAYL201JA:
  • Complete the Inbound File Generator for I-178 Parking Corrections Template
  • Complete the Inbound File Generator for I-176 Parking Deductions Template
02/23/24 - 03/01/24

UCPath will send the following communications to the employees’ primary (preferred) email address on file:

  • During a leave of absence, UCPath may contact the employee about benefit premiums using the primary (preferred) email address.
  • UCPath may use the primary (preferred) email address to send information about the UC Retirement Plan buyback process.
  • UCPath sends new hire system notifications to the primary (preferred) email address following the determination of benefits.

Encourage new and current employees to add or update their primary (preferred) email address in UCPath.

March 2024: Changes & Enhancements

Module Date Change Request Number Summary
General Ledger 03/06/24 UCP-143418
 Refine the accounting date logic in the salary cost transfer journal modification program to improve performance
Payroll and Compensation 03/12/24 UCP-145192 Added legal name to the Employee Bank Info Batch (I-303)
Benefits 03/26/24 UCP-110626

Removed links to the following benefits forms in UCPath

  • Health Benefits Enrollment Form for Newly Eligible Employees (FR.008)
  • Health Benefits Enrollment Form for Life Events (FR.065)
  • HSA, Life Insurance, Voluntary Disability and AD&D Change Form (FR.066)
  • Late Enrollment Request (FR.006)
Workforce Administration 03/25/24 UCP-140719

Updated the approval required field to allow legal name change requests to display on the search page
Workforce Administration 03/25/24 UCP-129645

Added an 'Add/Update Position Info' link to the reference links section of a Manage Jobs transaction for easy access to position data
Workforce Administration 03/28/24 UCP-143392

Added job code description and standard hours when the job code is populated in the contingent worker direct entry process
Workforce Administration 03/28/24 UCP-138104 Prevented Academic rehire reinstatements from using prior row's last day worked value.

March 2024: Other Updates & Reminders

Week Of Content
03/01/24 - 03/08/24

Read the 2023 UCPath Annual Report for a comprehensive review of last year's achievements and a preview of what's ahead.
03/01/24 - 03/08/24

Hires without a birth date or social security number (SSN) experience downstream impacts.

  • Use the Missing Personal Data (R-130) report to identify employees missing personal information.
  • If the birth date of an employee is missing:
    • UCPath cannot prepare self-service events allowing employees to make benefit enrollment elections.
    • UCPath is unable to generate a paycheck.
  • Employees without an SSN will have a variety of issues, including:
    • The vendors' inability to load their benefit enrollment elections (Delta Dental, VSP, Principal Health Net, and Anthem)
    • Duplicate accounts with Fidelity when the SSN is updated.
    • Safe Harbor participants will not be funded.
    • The inability to receive an expedited payment on a pay card.
    • Incorrect information with the Employment Development Department (EDD) for unemployment benefit purposes
03/08/24 - 03/15/24

UCPath updated the help site to reflect changes in benefits training material.
03/15/24 - 03/22/24

UCPath automatically reduces the employee’s eligible FMLA hours, CFRA hours and PDLL hours when the employee is on an unpaid FMLA, CFRA or PDLL extended leave using a function known as auto-calc.

  • UCPath reduces the employee’s eligible FMLA hours, CFRA hours, and PDLL hours based on a full-time equivalent (FTE) and 8 hours in a workday. Employees who are not full-time or whose workday is not 8 hours may need the locations to make updates to their FMLA balances, adding or reducing additional time.
  • When employees take a leave, the location adds the absence hours taken to the Time Entry (I-181) file. The location should also submit an extended absence request that outlines what specific type of leave the employee is using:
    • FMLA – Family and Medical Leave Act
    • PDLL – Pregnancy Disability Leave Law
    • CFRA – California Family Rights Act
  • UCPath will link the leave information from the Time Entry file to the detail entered in extended absence, in order to decrement the correct leave bucket.
03/22/24 - 03/28/24

Terminations with Additional Pay

When terminating a job for an employee with additional pay that should also be terminated, make sure the additional pay end date matches the job termination date.
03/28/24 - 04/05/24

UCPath updated the help site to reflect changes in the Workforce Administration  and Academic training materials.
03/28/24 - 04/05/24

Employees can see their leave balances in UCPath.

  • Active employees will see eligible / available accruals including vacation, PTO, sick, etc.
  • Employees on an intermittent leave will see additional balances for CFRA and FMLA
  • These balances will display for the entire year of leave.
  • Balances are refreshed after each AM process run.

Access Quicklinks > Payroll Resources > Payroll Processing Schedules & Working Hours. Check "Leave Accrual Available on UCPath" column for the updated balance date.

April - June Updates

April 2024: Changes & Enhancements

Module Date Change Request Number Summary
Approval Workflow 04/05/24 UCP-146791 Removed the phone number from the fluid approval detail.
Cognos Reports 04/01/24 UCP-146402 Corrected the Benefit Migration Pre-OE Post /Post-OE (R-392) report to display employees in the correct salary band
Payroll and Compensation 04/03/24 UCP-135731 Improved performance of the Custom Paysheet Creation/Load to Paysheets (I-621)
Workforce Administration 04/05/24 UCP-146873 Fixed an issue to prevent changing employee class on the same record.
Benefits 04/08/24 UCP-141507 Implemented the Experian Theft (ID) Protection plan
Salesforce 04/08/24 UCP-141942 Provided location security administrators with view only access to the E-808 security profile page
Absence Management 04/17/24 UCP-140197 Updated absence management rules that would allow sick balances to carry over when an employee moves from the Geffen Academy K-12 Instructors (ACGEFFEN) eligibility group to a different eligibility group
General Ledger 04/15/24 UCP-147685 Reverted code that balanced earnings for salary cost transfers because under certain scenarios users were prevented from submitting a salary cost transfer.
General Ledger 04/15/24 UCP-146226 Resolved out-of-balance local deductions on the salary cost transfer pages.
General Ledger 04/17/24 UCP-147553 Applied a table index to the salary cost transfer process to improve performance.

April 2024: Other Updates & Reminders

Week Of Content
04/05/24 - 04/12/24

On April 15, 2024, UCPath will introduce two important improvements to inquiry management.

  • Reopen Inquiries: Users are able to reopen closed inquiries when further attention is required.
    • Users will be able to reopen cases three times within one year of the original closure date, retaining the original case numbers, associated communications, and attachments.
  • Self-Close Inquiries: Users can close their inquiries when issues have been resolved or when UCPath assistance is no longer required.
    • Inquiries with pending actions cannot be closed until those actions have been cleared
04/05/24 - 04/12/24

The Cognos Benefit Termination Report (R-064) helps to identify employees who have recently had their medical benefits terminated.

Locations can use the report to identify any errors in benefit terminations.

  • Previously eligible employees will appear on the report if their coverage is terminated - based on the current effective dated row compared to the previous effective date in UCPath benefits
  • The report can be run by business unit, department, org, pay status, and date range
  • Locations should review this report regularly to identify employees who should not have lost benefits

If an employee lost benefits in error, update the job and position data fields outlined in the Benefits Eligibility and Triggers Job Aid.
04/12/24 - 04/19/24

UCPath has updated its training simulations to include the new process of reopening a closed inquiry and closing an open inquiry. This is part of the Reopen/Close Case enhancement in the Employee Self-Service and Location Users Workforce Administration.
04/12/24 - 04/19/24

There is detailed information about how earn codes are configured in UCPath.

  • The file is updated regularly and includes all the earn codes and the various attributes including status, allowable employee types, subject to FICA, etc.
  • Navigate to UCPath > Quicklinks > Payroll Resources > Payroll Configuration Codes > Earn Codes
04/19/24 - 04/26/24

Termination Submission Timeliness (R-406) report identifies the number of termination transactions entered after the termination effective date.

To process the final pay requests promptly and stay in compliance, it is imperative that UCPath receives the request to terminate in a timely manner. This report gives more insight into termination request submission vs termination effective date, so locations can take actions where possible to mitigate the delay in submitting the termination request.
04/26/24 - 05/03/24 Starting May 6, 2024, UCPath Center will make it easier for employees to submit inquiries. Employees no longer need to select a topic and category when submitting inquiries via Ask UCPath. The updated landing page will display open and recently closed cases, and the system will provide suggestions for resources that may assist in resolving issues. 

May 2024: Changes & Enhancements

Module Date Change Request Number Summary
Benefits 05/01/24 UCP-121919 Modified the ACA eligibility (E-383) process to insert To Be Determined rows for employees with a break in service of more than 26 weeks.
General Ledger 05/08/24 UCP-147488 Added online validations to prevent incorrect data while submitting salary cost transfers. Incorrect data submission was resulting in the salary cost transfer marked as "Batch Error" by the salary cost transfer process
Payroll and Compensation 05/07/24 UCP-146049 Prevented the 2023 W-2 correction form (W2-C) from displaying commas in certain boxes
Benefits 05/13/24 UCP-148631 Added 403(b) and 457(b) Roth voluntary contributions to the file sent to Redwood

May 2024: Other Updates & Reminders

Week Of Content
05/03/24 - 05/10/24

UCPath has updated its training simulations to include the new process of using the updated form to submit an inquiry to UCPath.  
05/03/24 - 05/10/24

 

Did you know that you might miss out on some great benefits if you're still receiving your paycheck via mail? 

  1. Log in to UCPath and select Employee Actions > Income and Taxes.
  2. Click on Direct Deposit and complete the necessary security checks.
  3. Follow the instructions to enroll. Detailed guidelines are available on Sharepoint after signing in.

Making the switch is beneficial for several reasons:

  • Direct deposit is more convenient, secure, and cost-effective than paper checks.
  • It saves employees time and money, ensuring immediate access to funds on payday.
  • It eliminates the need for paper checks, reducing costs for employers and the risk of identity theft for employees.
  • Direct deposit is more sustainable, as it helps preserve natural resources by reducing paper waste and transportation needs.
05/10/24 - 05/17/24

You can access discussion recordings and presentation decks from the Communities of Interest calls. 

Learn about upcoming enhancements and listen to discussions on topics related to components within UCPath. To see a list of Communities of Interests and past monthly presentations visit the Location Support page > Communities of Interest.
05/31/24 - 06/07/24

The mass hire template can be used for processing 10 or more new hires, contingent workers, or additional appointments in UCPath during peak periods. This template simplifies the process compared to completing individual Smart HR templates or Direct Entry transactions.

Types of Templates:

File Saving Instructions:

  • Replace “BU" with your Business Unit
  • Replace "IDOPRID" with "ID" followed by the location submitter’s UCPath EMPL ID number
    • The UCPath OPRID in the file name ensures the employee cannot update their own data
    • The submitter’s Empl ID is validated to ensure they have the necessary security roles
  • Replace "YYYYMMDD" with the request date.
  • Save the file as an .XLSX with all data and formatting, then as a .CSV file
  • Example Naming Convention: LAMED_E346_WOPSN_20240601_ID12345678.csv`

Uploading and Notifying:

  • Upload the saved file to the appropriate location BOX folder.
  • Email the UCPath Mass Hires team at massprocessing@ucop.edu to confirm the file upload.

For additional tips review the Mass Hire File Checklist in the Complete the CSV File Templates for Mass Hires job aid on the UCPath Help site.

  • UC locations submit a UCOP Service Now access request to receive a SharePoint Online invitation.
  • The UCOP SharePoint team will Invite the user needing access to SharePoint Online
  • Once invited, user has access to contents, site links contained within the Location Support site.

June 2024: Changes & Enhancements

Module Date Change Request Number Summary
Workforce Administration 06/03/24 UCP-142535 Updated code in UCPath to not send a termination date to Tracker I-9 Complete when there is a short work break (SWB) record
Payroll and Compensation 06/17/24 UCP-150023 Updated the Quicklinks - payroll configuration page with the following:
1. Systemwide general deduction
2. Local general deduction
3. UCPC earn code list
4. General deduction - special accumulator
5. Earnings codes - special accumulator
Cognos Reports 06/17/24 UCP-143583 Updated criteria on the Employees Missing Patent Acknowledgement (R-396) report to remove employees who have signed the Patent Amendment.
Reporting Instance 06/17/24 UCP-117382 Added “leave start date” and “expected return date” fields to the Pay for Family Care and Bonding (PFCB) Usage (R-083) report
Benefits 06/28/24 UCP-146620 & UCP-148186 Resolved an issue for rehired employees that were experiencing a drop in benefits and UCRP eligibility

June 2024: Other Updates & Reminders

Week Of Content
06/07/24 - 06/14/24

UC locations submit a UCOP Service Now access request to receive a SharePoint Online invitation.

  • Refer to this link for steps on how to submit an access request.
  • The UCOP SharePoint team will Invite the user needing access to SharePoint Online
  • Once invited, user has access to contents, site links contained within the Location Support site.
06/07/24 - 06/14/24

Navigate to UCPath > Quicklinks > Payroll Resources, and click Payroll Configuration Codes to view three new reports.

  • Earn Codes & Absence Elements- Earning codes relationship to the Absent Management element mapping on Takes or Adjustments
  • Shift Differential Retro Codes – All shift differential retro codes
  • Shift Differential Codes - All retro codes
06/07/24 - 06/14/24

UCPath offers customer service in Spanish.

When employees call UCPath at 855-982-7284, they can select option #4 for assistance in Spanish. UCPath partners with a translation service to provide help in over 240 languages.
06/14/24 - 06/21/24

The job aid for I-181 Form Submission for Reporting BYH Hours includes an updated template, new earn codes, and a SharePoint URL in the I-181 Time Entry Inbound File Form Navigation Steps.
06/14/24 - 06/21/24

There are more than 59,016 employee records and 2,170 contingent worker records with an "Expected Job End Date" of June 30, 2024.

  • Upon reaching the "Expected Job End Date," UCPath will terminate all employees with expired jobs for which the "End Job Automatically" box is selected.
  • To avoid unintended impacts, run the Jobs with Approaching End Dates (R-103) and Escalation/Reminder of Approaching Job End Dates (R-384) reports and review records scheduled to terminate automatically.

For additional information reference the UCPath Notice: Job Record End Date Monitoring.
06/21/24 - 06/28/24

In preparation for the July release:

  • The July release go/no-go decision is scheduled for July 2.
  • UCPath will be unavailable Saturday, July 13, 2024 at 5:00 a.m. through Sunday, July 14, 2024 at 6:00 p.m. for implementation of the July release. UCPath will not be available to employees and transactors during this time.
06/21/24 - 06/28/24

UCPath updated the help site to reflect changes in benefits and workforce administration training material, to include:
06/21/24 - 06/28/24

Case submitters can reopen closed inquiries when further attention is required. Here are the functionalities:

  • The original submitter can reopen their inquiries of any type.
  • Cases can be reopened three times within one year of the original closure date.
  • The original case numbers, associated communications, and attachments are retained.
    For additional information, please refer to the Reopen Closed Inquiry job aid.
06/28/24 - 07/05/24

In preparation for the July release:

  • The decision to move forward with the July release was approved. UCPath will be unavailable Saturday, July 13, 2024 at 5:00 a.m. through Sunday, July 14, 2024 at 6:00 p.m. for implementation of the July release. UCPath will not be available to employees and transactors during this time.
06/28/24 - 07/05/24

 

Having outdated employee or dependent addresses can affect access to care, claims payment, and plan enrollment.

Common errors include:

  • Incorrect or missing suffix for street address,
  • Apartment or unit number missing
  • Incorrect zip code
  • Not in the USPS Standardized format
  • Same address for home and mailing fields
  • Using copy/paste when entering address information

To review and/or correct an employee’s address within UCPath, please follow this navigation path:

  • UCPath Home Screen > Employee Actions > Personal Information > Personal Information Summary > Home/Mailing Address > Change Home/Mailing Address

For dependents, whose address is different than the employee’s address, follow this navigation path:

  • UCPath Home Screen > Health and Welfare> Dependent Coverage> Dependent select “Dependent” to review address details.

July – September Updates

July 2024: Changes & Enhancements

Module Date Change Request Number Summary
General Ledger 07/09/24 UCP-150773 Built an index for the Journal Mod SCT program (UC_SCT_JMP) to improve salary cost transfer batch performance.
Payroll and Compensation 07/10/24 UCP-143072 Fixed the year-to-date amounts displayed on the self-service pay advice statement.
Payroll and Compensation 07/18/24 UCP-151637 Updated the Quicklinks - payroll configuration page with the following:
1. Systemwide general deduction
2. Local general deduction
3. UCPC earn code list
4. General deduction - special accumulator
5. Earnings codes - special accumulator
Cognos Reports 07/25/24 UCP-144586 Modified the Extramurally Funded Researchers (R-389 & R389B) report criteria to include only employees in an active HR status
Portal 07/29/24 UCP-151726 Updated the Former Employee Portal configuration to ensure welcome emails are only sent to those labeled “HOME” or “OTHR”
Portal 07/29/24 UCP-151725 Updated the Former Employee Portal configuration to disable email as a multi-factor authentication option.
Workforce Administration 07/30/24 UCP-150349 Updated the email resend process to bypass anyone with an email address field that is blank
Workforce Administration 07/30/24 UCP-149770 Made a code change to resolve employee relations code discrepancies found on the position table (PS_UC_POS_EMP_REL)

July 2024: Other Updates & Reminders

Week Of Content
07/05/24 - 07/12/24

The following training resources will have updates released on July 15.
07/05/24 - 07/12/24

There is a UCPatb Location calendar with location project meetings and other location-facing forums. UCPath created a shared Outlook calendar to reduce overlapping UCPath meetings and outdated meeting invitations. The calendar is linked to the UCPath Location Support site.
07/12/24 - 07/19/24

When an employee goes on a paid or unpaid leave of absence, they will retain the same system access to UCPath online. However, the location can restrict employees on leave from accessing multiple systems including UCPath online.
07/19/24 - 07/26/24

Out-of-state income tax withholding requests can be processed online through self-service

  • An eForm is available in UCPath > Forms Library > Access Forms > Payroll > Out-Of-State Income Tax Withholding
  • View this job aid for more information
07/26/24 - 08/02/24

When opening a ticket in Ask UCPath, the “Requested By” field should be populated differently if the inquiry is on behalf of you or someone else.

  • When submitting an inquiry for yourself, select the “Employee”  in the Requested By field. However, when submitting submit an inquiry on behalf of an employee select “Location” in the Requested By field.
  • A Help/FAQ (UPK – Simulation) is also available for Submitting an Inquiry on Behalf of Employee (SOBO) to UCPath.

August 2024: Changes & Enhancements

Module Date Change Request Number Summary
General Ledger 08/01/24 UCP-140688 Modified the main salary cost transfer batch program (UC_SCT_DIST) to allow for daily scheduled batch processing using the batch user ID (UC_BATCH)
General Ledger 08/06/24 UCP-151880 Resolved the Rewrite GL Assessments process data discrepancies that were discovered in the SCT_20240718 batch
Payroll and Compensation 08/06/24 UCP-142146 Implemented Tax Update 24-A
Salesforce 08/05/24 UCP-149359 Enhanced the SOBO Case Assist by clearing the error message encountered during an employee search timeout, allowing users to initiate a new search without delay.
Salesforce 08/05/24 UCP-149414 Enhanced the SOBO Case Assist by resetting the business unit and department fields when the "Clear Values" option is selected.
Workforce Administration 08/13/24 UCP-151741 Resolved the accessibility issues found on the self-identification guided onboarding wizard
General Ledger 08/22/24 UCP-152667 Modified the effective dated row for CBR Assessment Page
Payroll and Compensation 08/22/24 UCP-152893 Updated the Quicklinks - payroll configuration page with the following:
1. Systemwide general deduction
2. Local general deduction
3. UCPC earn code list
4. General deduction - special accumulator
5. Earnings codes - special accumulator
Workforce Administration 08/30/24 UCP-141655 Applied a fix to prevent JED values from being carried over from the previous row to the new row and to accept the value present in the template.
Benefits 08/30/24 UCP-151657 Added UCSF's newly acquired locations (St. Mary’s and St. Francis) to the Lincoln Financial Group eligibility file
PS - Reports 08/30/24 UCP-153596 Added effective sequence logic to the union roster file (I-254) process

August 2024: Other Updates & Reminders

Week Of Content
08/02/24 - 08/09/24

The UCPath Reporting Site on SharePoint includes a wealth of information about systemwide Cognos and Peoplesoft reports.

  • Access the site from the Location support site > Reporting
  • The site includes functional design documents (FDDs) for all reports
  • Scroll down to see descriptions of all systemwide reports
  • Authorized users can run Cognos reports from UCPath > Quicklinks>Cognos Reports. 
  • PeopleSoft reports may be requested by submitting a case to UCPath:
    • Topic: Reporting
    • Category: Request a Report
    • Subject: Run <report number & name>
08/09/24 - 08/16/24

All Changes and Enhancements reports can be accessed on the Location Support Site. Navigate to Location support site > Resources > Changes and Enhancements.
08/16/24 - 08/23/24

Subpoena requests may require collaboration with UCPath and an authorized location user.

  • Subpoena requests are a joint effort between UCPath and the authorized location user. The authorized location user is responsible for initiating the request for the necessary subpoena documentation, such as pay statements, W-2 forms, and garnishments, via the Records and Data Request eForm. Submitting the Records and Data Request eForm prevents processing delays by routing the eForm request to UCPath Records and Fulfillment.
  • Attach the following documents to the Records and Data Request eForm Custodian of Records, court-ordered subpoena, or email correspondence.
  • UCPath will send subpoena documentation via GoAnywhere secure email to the authorized location user. The authorized location user will need to create a GoAnywhere secure email account to retrieve the records within 7 calendar days. If USPS mail is preferred, the request must be added in the comments section of the eForm.
  • The standard processing time is 3 business days. If additional time is needed, UCPath Records and Fulfillment will contact the eForm subpoena submitter to provide an updated processing timeline.
  • The employee will not be notified an eForm was submitted on their behalf.
  • Refer to the Operational Alignment deck Forms Overview  for the instructions how to submit the subpoena eForm request.
08/23/24 - 08/30/24 UCPath is extending the planned maintenance window to Sunday, September 8, 12:01 a.m. to Sunday, September 8, 9:00 a.m. UCPath will be down and unavailable during this time due to maintenance activity.

Impact: During this time, employees will not have access to UCPath and will not be able to complete online activities, including viewing pay statements, making address changes, and enrolling in direct deposit.
08/23/24 - 08/30/24

There is weekly maintenance on UCPath each Sunday from 12:01 am - 6:00 am. During this time, employees cannot access UCPath to complete online activities. Locations will be notified of any special planned maintenance that is outside of the weekly planned maintenance schedule.
08/30/24 - 09/06/24

On September 6, UCPath introduced a redesigned Former Employee Portal so recipients receive an emailed link and must complete an MFA challenge to create their accounts. The full release notice can be found here: UCPath Notice: Former Employee Portal Enhancements.
08/30/24 - 09/06/24

National Payroll Week is from September 2 through September 6. Since 1996, National Payroll Week has celebrated payroll professionals and provides an opportunity to educate employees about their paychecks.  Learn more about National Payroll Week at PayrollOrg.

September 2024: Changes & Enhancements

Module Date Change Request Number Summary
General Ledger 09/03/24 UCP-125454 Made a code change to remove the additional line on the funding inquiry
Cognos Reports 09/19/24 UCP-152571 Updated the Job Code Summary Report for tab - Non-Represented Job Codes (R-349) hide inactive salary grades in job codes
General Ledger 09/18/24 UCP-132897 Updated code to allow locations to submit salary cost transfers for projects that are closed or inactive
Salesforce 09/09/24 UCP-148203 Updated the communities view for those submitting on behalf of others (SOBO) and employee users, to clearly indicate when a case is no longer eligible to be reopened.
Cognos Reports 09/30/24 UCP-142572 Developed a Cognos report that will assist in identifying all employees who have a change in eligibility group when the effective date range falls outside of the date range used to run the report.

September 2024: Other Updates & Reminders

Week Of Content
09/06/24 - 09/13/24

Open Enrollment for 2025 starts on Thursday 10/31 at 8:00 a.m. PT and ends on Friday 11/22 at 5:00 p.m. PT
It is important for locations to communicate the open enrollment self-service timelines to employees to avoid them losing the opportunity to update their benefits for 2025.

  • Employees should be reminded that Flexible Spending Accounts require annual enrollment.
  • Employees should also be reminded to review their home address and dependent information before the start of OE to minimize any issues during the enrollment process.
  • Employee Supplemental Life, Dependent Life and Voluntary Disability Plans are not available during open enrollment.  Employees can update and enroll in these plans prior to open enrollment by navigating to Health and Welfare > Life Events / Benefit Changes. An evidence of insurabilitymay be required.
09/13/24 - 09/20/24

The UCPath help site was updated to reflect changes in Absence Management, Workforce Administration, Benefits, UCPath Cognos Reports, Payroll, and UCPath Basics and Navigation training materials. 
09/27/24 - 10/04/24

Senate Bill 525 (SB 525) set a new minimum wage of $23.00 per hour for “covered health care employees” effective June 1, 2024 – May 31, 2025? Minimum wages apply to both non-exempt (hourly) and exempt (salaried) employees and will continue to increase over time. https://ucnet.universityofcalifornia.edu/employee-news/uc-increases-minimum-wage-for-designated-health-care-employees/

  • Important Reminders:
    • The salary step structure or salary ranges are NOT changing in UCPath for represented employees.
    • Compensation rates are updated at the employee record level.
  • New Compensation Rate Code Available:
    • To ensure Staff (Non-Academic) employees meet the minimum wage while maintaining the step structure, new rate codes were created. These codes allow transactors to add an additional pay component to cover the rate difference.
    • The UCREDH rate code was temporarily used for employees who were below the minimum wage. This interim measure was in place until a new code was configured for better reporting of employees below the minimum wage.
  • New Rate Codes for STAFF (Non-Academic):
    • Hourly Represented Employees: Use Rate Code UCOFSH to ensure the minimum hourly rate
    • Salary Represented Employees: Use Rate Code UCOFSA to ensure the minimum annual salary

Effective 10/1/2024:

  • UCPath: Will manage systemwide updates for across-the-board increases and ensure minimum compensation and appropriate rate code application
  • Location: Responsible for maintaining minimum rates during onboarding, data changes, pay rate changes (e.g., step increases), etc.

UCPath is working on creating a job aid that covers this process more in detail.  Updates will be shared as soon as possible.

For additional questions, please contact UCPATHCOMP@ucop.edu

October – December Updates

October 2024: Changes & Enhancements

Module Date Change Request Number Summary
Benefits 10/01/24 UCP-142500 Fixed code to ensure all newly enrolled dependents are on the UnifyHR (I-882) file.
General Ledger 10/03/24 UCP-152595 Updated the code to flag In_Process Z when the Journal ID/Journal line Amount=0 for RPNI data.
Workforce Administration 10/01/24 UCP-151970 Fixed the Mass Hire (E-346) program logic to allow overrides on compensation frequency.
Workforce Administration 10/01/24 UCP-152880 Added the “appointment start date” field and data back into the I-254 union roster report.
Workforce Administration 10/01/24 UCP-113599 Updated the Pers Org Summary page to allow visibility to future dated jobs across all locations.
General Ledger 10/04/24 UCP-153144 Added code to the Funding Entry Upload (E-703) program to prevent using account codes that do not exist in PS_ACCT_CD_TBL.
General Ledger 10/04/24 UCP-154487 Updated the Journal Modification (E-715) program to resolve the missing work study position pool IDs.

October 2024: Other Updates & Reminders

Week Of Content
10/04/24 - 10/11/24

Historical communications from UCPath can be found on the Location Support site. The UCPath Announcements page stores UCPath communications dating back to 2020.