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UCPath Payroll

This webpage contains information for UC San Diego employees on how to use the UCPath Payroll Self‑Service portal.

Have payroll questions?

Refer to the UCPath Payroll FAQ's (Frequently Asked Questions) Knowledge Base Article for more information.

Three Ways for Employees to Get Paid

Direct Deposit

  • Your pay is automatically deposited in your U.S. bank account and available on payday
  • No waiting for a check to arrive to your home address
  • With UCPath, you will have the option to split your earnings across 3 different accounts

UC Pay Card

  • Get a debit card without establishing a bank account
  • Your earnings are loaded onto your card every payday (with funds available that day)
  • You can use your card anywhere Visa cards are accepted

Mailed Paper Paycheck

  • Make sure that your home address is current in UCPath
  • Your paycheck is mailed to your home address via United States Postal Service
  • It could take 2 to 3 days for a paper paycheck to arrive at your home address

 

Pay Issues

What Employees Should Do

Who to Contact 

  • Your Supervisor or Department HR/Academic Personnel Contact 

Be Ready to Answer These Questions 

  • Did you submit your timesheet by the deadline? 
  • Are you paid via Direct Deposit or by Paper Paycheck? 
  • Is your paycheck missing, lost, or incorrect? 
  • Have you already submitted a case in UCPath? If so, what is the case number? 
  • Did you check that your home address listed in the UCPath online portal is correct?

What to Expect 

  • Your Dept HR Contact will verify that your job is set up correctly in UCPath and your home address is correct.
  • If time was submitted and pay was issued, but paper paycheck was not received or was lost:  
    • If the address is correct and it's been more than 5 days since payday, you will be asked to submit a case via “Ask UCPath” on the UCPath online portal to have your check reissued.
    • UCPath will process a stop payment before the check is re-issued and may result in a significant delay.
    • If you already signed up for direct deposit prior to reissuance, the replacement check will be issued via direct deposit.
  • If time was submitted and pay was not issued:  
    • Your Dept HR Contact will submit an Off-Cycle Request for missed pay. 
  • For all other scenarios: 
    • Your Dept HR Contact will submit a case to the appropriate Local Central Office HHR/ARC/Central-HR or CCP to resolve the issue. 

What Department HR & Payroll Contacts Should Do

Gather the following information: 

  • Verify that the employee’s job is setup correctly in UCPath  
  • Ask the employee if pay is via Direct Deposit or Paper Paycheck  
  • For Positive pay employees, verify that the employee submitted their timesheet on time and with the supervisor approval on time  
  • If pay is missing, ask if the employee can wait until the next regular paycheck. If not, Dept HR Contact will submit an Off-Cycle Request for missed pay.

 What to Do with the information:

  • If time entered and pay was issued, but paper paycheck was not received or was lost: Have the employee verify their address in UCPath Online Portal.  If the address is correct and it's been more than 5 days since payday, notify UCPC to re-issue the paycheck: 
    • Encourage the employee to access UCPath online and submit a case via “ask UCPath” or  
    • Submit a case on behalf of the employee (SOBO) using the “Ask UCPath” button on the portal
  • If time was submitted and pay was not issued, you will need to submit an Off-Cycle Request, E078 – Payroll Request for missed pay.
  • For all other scenarios, submit a case to your Local Central Office:

Student FICA - DCP Deductions: What Students Should Do

UC San Diego and other UC locations have been working with the UCPath Center to correct DCP/FICA deductions for student employees who were enrolled full-time for the fall quarter. The deduction has been corrected for future pay periods. The UCPath Center has completed the refunds with a pay date of Monday, January 22, 2024. The UCPath Center is preparing Targeted Mass Emails to be sent to individuals scheduled to receive refunds.

Please review the How to Troubleshoot Student FICA/DCP Deductions Knowledge Base Article for more information.

Payroll Calendars

2026

Historic

2025

2024

2023

2022

2021

2020

Pre-Conversion to UCPath

Timekeeping

Campus Ecotime is a payroll reporting tool that is integrated with UCPath for pay and leave reporting. Find a more extensive list of Frequently Asked Questions related to Timekeeping.

Is it true that if we don’t complete/submit our timesheets, we will not get paid until the next pay cycle?

Employees who fail to report hours in time to meet the payroll deadline will be paid on the next available pay cycle.

If this will create a financial hardship, submit a ticket via the Employee Center with the subject line "Expedited Pay Request”. Include details of the issue, the Employee Name, and Employee ID. This option will require coordination with the department HR/Timekeeper.

How do employees with multiple jobs report their time?

For employees with multiple jobs, reporting hours accurately is critical. Each job has its own record and hours must be recorded for each one separately. When hours worked are not allocated correctly, incorrect funding sources are charged, benefits could be impacted and extra work is created to correct and adjust entries, as well as reconcile funding.

Campus Ecotime requires employees to select the position BEFORE they are allowed to make any time entries, complete their timesheet and submit it for supervisor approval. This appointment (Position ID) selection is required for employees holding multiple positions and will auto-select for those with a single position. Employees need to double-check they have the correct position selected before they enter hours worked or exceptions to ensure that time entries are associated with the correct position.

How do employees report Shift Differential hours?

In Ecotime this is a calculated rate. It is not reported as hours worked by the employee selecting a dropdown value. If an eligible employee works hours over the evening, night, or weekend, the Ecotime system evaluates if they are eligible for shift differential based on title code. If you don’t think the calculation is correct, contact the Ecotime team by submitting a ticket to UCPath Support.

How does my exempt employee report time worked while on an intermittent leave?

As long as the employee is active or on paid leave status they can enter hours in Ecotime. Exempt employees fall under two categories: exception reporting and positive reporting. Positive reporting employees have to report hours in order to get paid. Exception reporting employees get paid a salary and use Ecotime ONLY to report exceptions. In this case, they would need to choose leave with or without pay for those non-working days.

Why is an employee’s timesheet locked when the approval deadline has not yet come?

There are three situations in which a timesheet would be locked:

  1. The employee completes it
  2. The supervisor/approver/timekeeper approves it
  3. The timekeeping deadline has passed

Sometimes supervisors/approvers/ timekeepers might erroneously approve a timesheet that is not yet complete; in that case, the employee needs to go back to the approver and ask them to un-approve it.

I submitted a retro timesheet, why didn’t it payout?

Timesheet adjustments from prior pay periods MUST be approved in order to be processed. If you completed the retro timesheet and it didn’t pay out, check with your supervisor or timekeeper to be sure it was approved.

Is there a calendar that lists Campus Ecotime Deadlines?

Yes. To access the Campus Ecotime Deadline view the Payroll Timekeeping Deadline Schedule on Blink.

Absence Management

Our leave balances display in EcoTime and on the UCPath Online Portal. Which is the most accurate?

UCPath is the official system of record for leave balances. For the most accurate leave balances, consult the UCPath online.

How often do leave balances update?

On UCPath, bi-weekly employees’ leave balances are updated every other bi-weekly pay cycle. Monthly employee leave balances are updated monthly.

Will employees without enough leave hours to cover the holiday break be able to utilize vacation leave in advance of accrual?

Yes. Employees can use vacation time, even if not yet accrued, only during the holiday mandatory campus closure.