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Glossary of Terms

Find useful definitions here in our Glossary of Terms & Acronyms

A — D

Term Definition May Also Be Called
Absence Management

Module in UCPath used to plan and manage absence events (including extended leaves) and calculate vacation, sick time, PTO accruals

Leave Administration
Approval Workflow Engine Tool for automatic routing of transactions for approval(s) prior to being committed to UCPath. AWE
Approver UCPath role for Approval Workflow assigned to the individual responsible for reviewing and approving/denying transactions locally.
AWE Administrator UCPath role with administrative rights to manage AWE transactions. This role is limited to the central operations unit.
Business Unit

UC San Diego is comprised of two business units: SDCMP (campus) and SDMED (med. center). Business Units are used to separate campus and medical center information for reporting and system security access.

Change Management

The application of a structured process and set of tools for leading people through organizational changes.

The UCPath Organizational Change Management (OCM) team includes communications, change management, and training.
Organizational Change Management (OCM)
Composite Benefit Rates

Organizations and departments at UC San Diego will be assessed an overall Composite Benefit Rate (CBR) covering most employer-paid fringe benefit costs within the University of California system. CBRs will be associated with a particular location, with up to 14 rates per location. The CBR is based on the salary and actual benefit expenses from the end of the prior fiscal year.  

Contingent Worker

A person from a non-employee population that is not paid through UCPath. A contingent worker is also: 

    • Not an employee
  • Has relationship with University, Department/Division, and/or employee
  • Volunteers
  • Position is counted towards headcount/layoff

E — H

Term Definition May Also Be Called
Earnings Code Components of compensation used by UCPath Payroll to calculate gross pay. Earn Code
Employee Person receiving remuneration (benefits and/or pay) from University. Emp, EMPL
Employee Self-Serve

UC employees are able to see relevant, work-related information about themselves and perform employee actions (setting up direct deposit, changing tax status, changing tax withholdings) in one place.

ESS, Employee Self-Service, Self-Service Portal, UCPath Online Portal, UCPath Online, UCPath Portal
Enterprise Systems Renewal Multi-year initiative program with focus on optimization of core business and administrative practices as well as delivery of new systems that will effectively meet the needs of our growing university. ESR
Fair Labor Standards Act The Fair Labor Standards Act defines various labor regulations regarding employment, including minimum wages and requirements for overtime pay. In UCPath, employees may have only one FLSA status (Exempt or Non-Exempt) even if they have multiple jobs. FLSA
Full-Time Equivalent The percentage of full-time that a worker should normally work in a job. UCPath calculates FTE based on the scheduled standard hours entered for the employee divided by full-time standard hours. FTE
Human Capital Management A comprehensive software system for managing HR processes.  For UCPath the HCM is PeopleSoft. HCM

I — L

Term Definition May Also Be Called

UCPath role for Approval Workflow assigned to the individual who initiates transactions in UCPath.

Job Earnings Distribution

The Job Earnings Distribution (JED) is the process in which a location distributes earnings by earn codes on the job record by percentage or amount. 

Job/Job Record

The employee assignment an individual is hired to perform. The job contains information unique to the employee such as step, compensation rate, multiple components of pay (e.g. off-scale). The job is tied to a particular position and inherits certain attributes of the Position.

Job Data
Job Code

Job codes are used to define job titles and related classifications, including job families, FLSA, compensation rate ranges and steps and EEO compliance categories.

Title Code (in PPS)
Life Event A change in the status of the employee, such as birth of a child, death of a spouse, marriage or divorce.

A location is a University of California campus and its associated medical center, if applicable. UCPath locations include:

  1. Berkeley
  2. Davis
  3. Irvine
  4. Merced
  5. Riverside
  6. San Diego
  7. Santa Barbara
  8. Santa Cruz
  9. UCLA
  10. UCSF
  11. UC Office of the President (UCOP)
  12. Agricultural & Natural Resources (ANR)
  13. ASUCLA (Associated Students of UCLA)
  14. Hastings School of Law
  15. Lawrence Berkeley National Laboratory

M — P

Term Definition May Also Be Called
Manager Self-Serve

UC managers (who have approval access) are able to see relevant, work-related information about their direct reports in one place (the Manager Dashboard).

MSS, Manager Self-Service, UCPath Online Portal, UCPath Online, UCPath Portal
Multiple Components of Pay Multiple components of pay (MCOP) apply to any employee whose total monthly salary has more than one earn code level that contributes to their total monthly salary. MCOP
Non Resident Alien

An alien is any individual who is not a U.S. citizen or U.S. national. A nonresident alien is an alien who has not passed the green card test or the substantial presence test. Every foreign visitor receiving payment from UCSD is required to complete a record in the Glacier Online Nonresident Alien Tax Compliance System. Glacier gathers the information necessary to determine residency and applies the SPT. It also determines tax treaty and FICA eligibility. The Tax Summary Report generated by Glacier includes:

  • Residency status as of the day the report is generated
  • Residency status change date
  • Residency status start date
  • FICA eligibility status and start date
Off-Cycle Pay Any payment that is not paid on the employee’s regular “on-cycle” pay cycle (monthly or biweekly). This can be necessary when employees miss a significant amount of pay (e.g., missed time card, incorrect hours). Off-Cycle Check, Payroll Request Module
Pay Cards An option for employees not enrolled in direct deposit. Pay cards are loaded with a payroll balance on payday. Employees can either cash them out for the balance or spend down the balance.
Pay Frequency How frequently you are paid in UCPath (biweekly or monthly).
Paygroups Paygroup is a value derived from Job Code, Comp Rate Code, and Pay Frequency.
PayPath A custom component designed to streamline updates to employee data in UCPath. It is used to make data changes ONLY to positions that have an active incumbent.
PeopleSoft Homepage

Pages within the UCPath portal used by transactional users.

For example: 

  • HR Tasks, Position Management, Absence Administration, Benefits Administration, Payroll Tasks, General Ledger Tasks, etc. 
Person of Interest
  • Not an employee
  • No relationship with Department/Division, and/or employee
  • Needs access to UCPath
Position Control

System of tracking information based on positions rather than employees. It creates a framework of positions for all the jobs within UCPath without regard to whether there is an incumbent in a specific job or not.

Position Management

A module in UCPath that defines and standardizes information for approved positions with or without an incumbent. Attributes include home department, job code, standard hours, FTE, union affiliation, maximum headcount, reporting relationship, etc. In most cases, there will be one position for each employee. However, multiple incumbents with the same position attributes may be assigned the same position. Position Management is useful for recruitment, succession planning, monitoring turnover, etc.

Position Pools Position pools allow locations to group similarly funded work study positions.

Q — T

Term Definition May Also Be Called
Reports To

Each position in UCPath reports to another position. The Reports To field holds the position number of the supervisor/department chair to whom the position reports. The incumbent of the Reports To position (supervisor/department chair) is able to view personal information for their direct reports using Manager Self-Service functionality.

Supervisor (in Ecotime)
Service Partnership Agreement

Service Partnership Agreements (SPA) outline the roles and responsibilities for both the UCPath Center and the locations/partners as it relates to UCPath. 

Single sign-on The current plan is for UC employees to use their current UC logins to access UCPath. Once connected to their location networks, UC employees will not have to login again to access UCPath. SSO
Subject Matter Expert An individual who is an expert or authority in a particular area or topic. SME (pronounced " smee")
Supplement Along with the pension benefit, all eligible faculty, and employees whose eligible annual pay is higher than the fiscal year covered compensation limit (PEPRA maximum) build retirement savings through a supplemental 401(k)-style account.
Tracker Tracker is an electronic I-9 solution adopted by all UC campuses to create and track I-9 forms, E-Verify and immigration compliance. I-9

U — Z

Term Definition May Also Be Called

UCPath is the critical business transformation program of the University of California. UCPath includes three components:

  1. Replacing UC’s 35+ year old payroll/personnel system with a single new payroll and HR technology system
  2. Standardizing and streamlining payroll and HR processes system-wide
  3. Centralizing certain HR, Academic Personnel and payroll transactional processes within a shared services center.
PeopleSoft, UCPath HCM
UCPath Center

The UC system-wide shared services center in Riverside, CA. The Center will consolidate routine transaction processing and employee support for some tasks in the areas of payroll, benefits, absence management, compensation, and workforce administration.

UCPath Center Employee Services

Employee services provides assistance to UC faculty and staff via UCPath portal (cases), telephone, e-mail, fax, and regular mail.

UCPath Center Production Team

Provides processing of absence management, benefit, payroll, reporting, records fulfillment and workforce administration transactions. Serves as an escalation point for employee services when additional research, follow-up and processing is required.


UCPath Inquiry

An online ticket/request opened in UCPath by UC employees and managers to request help and track service requests from the staff at the UCPath Center.

Case, Ticket, Request

UCPath online

The UCPath online replaced AYSO.

Provides employees 24/7 access to personal information from their desktop, laptop, tablet, or mobile phone.

Employees are able to view personal job data and payroll information; sign up for direct deposit; update tax withholdings; view/enroll in benefits; see vacation and sick leave balances; and more.

With UCPath, UC employees are able to submit questions via case management, track requests, look up answers in a knowledge base and review/change certain personal employee information directly such as name, address, emergency contact, paycheck/W2 information, benefits information, open enrollment, direct deposit, life event changes, leave accrual balances.

Portal, Self-Service, ESS

Workforce Administration

A module in UCPath used by HR administrators at UC locations and at the UCPath Center to manage an employee’s lifecycle. WFA allows users to track and manage job related data, including managing pay and compensation, benefit eligibility programs, position and employee data, payroll and HR status.



Abbreviation Description
1994 CCL 401(a) grandfathered fiscal year Covered Compensation Limit for employees entering UCRP prior to 07/01/1994

2016 CCL  coordinated

Covered compensation limit based on California PEPRA cap for employees subject to OASDI entering UCRP on or after 07/01/2016

2016 CCL      non-coordinated

Covered compensation limit based on California PEPRA cap for employees not subject to OASDI entering UCRP on or after 07/01/2016
ACA Affordable Care Act
AM Absence Management
AP Academic Personnel
AWE Approval Workflow Engine
AY Academic Year
AYSO At Your Service Online
BN Benefits
CA Commitment Accounting
CBR Composite Benefit Rates
CCL Covered Compensation Limit
CEMLI Conversions, Extensions, Modifications, Localizations and Interfaces
COA Chart of Accounts
CPS Corporate Personnel System
CRM Customer Relationship Management
CWR Contingent Worker
DB Defined benefit; traditional pension similar to Tier 2013
DC Defined contribution / Choice plan available as an alternative to the Defined Benefit plan and its supplement
DDODS The UCPath Data Distribution Operational Data
EOY End of Year
ESR Enterprise Systems Renewal
ESS Employee Self Service
FPP Future Process Planning
FSPD Future State Process Design
FTE Full-Time Equivalent
FY Fiscal Year
GL General Ledger
HCM Human Capital Management
HR Human Resources
IDM Identity Management
IRS CCL 401(a) (17) non-grandfathered fiscal year Covered Compensation Limit for employees entering UCRP on or after 07/01/1994
IT Information Technology
JED Job Earnings Distribution
LMS Learning Management System
MCOP Multiple Components of Pay
MSS Manager Self Service
ODS Operational Data Store
OE Open Enrollment
PEPRA California Public Employees’ Pension Reform Act of 2013
POI Person of Interest
PPS Personnel Payroll System (former payroll system for UC, replaced by UCPath system)
PS PeopleSoft
PY Payroll
SPA Service Partnership Agreement
SME Subject Matter Expert
SSO Single Sign On
TCS Title Code System
TRS Time Reporting System
UAAL Unfunded Actuarial Accrued Liability
UCOP University of California Office of the President
UCPC UCPath Center
UCRAYS UC Retirement At Your Service
UCRP University of California Retirement Plan
UCRS University of California Retirement System
UPKs User Productivity Kits; includes transaction simulations and job aids
WFA Work Force Administration