Glossary of Terms

Module in UCPath used to plan and manage absence events (including extended leaves) and calculate vacation, sick time, PTO accruals

UC San Diego is comprised of two business units: SDCMP (campus) and SDMED (med. center). Business Units are used to separate campus and medical center information for reporting and system security access.

The application of a structured process and set of tools for leading people through organizational changes.

Organizations and departments at UC San Diego will be assessed an overall Composite Benefit Rate (CBR) covering most employer-paid fringe benefit costs within the University of California system. CBRs will be associated with a particular location, with up to 14 rates per location. The CBR is based on the salary and actual benefit expenses from the end of the prior fiscal year.  

A person from a non-employee population that is not paid through UCPath. A contingent worker is also: 

• • Not an employee

•  
• Has relationship with University, Department/Division, and/or employee
• Volunteers
• Position is counted towards headcount/layoff

UC employees are able to see relevant, work-related information about themselves and perform employee actions (setting up direct deposit, changing tax status, changing tax withholdings) in one place.

UCPath role for Approval Workflow assigned to the individual who initiates transactions in UCPath.

The Job Earnings Distribution (JED) is the process in which a location distributes earnings by earn codes on the job record by percentage or amount. 

The employee assignment an individual is hired to perform. The job contains information unique to the employee such as step, compensation rate, multiple components of pay (e.g. off-scale). The job is tied to a particular position and inherits certain attributes of the Position.

Job codes are used to define job titles and related classifications, including job families, FLSA, compensation rate ranges and steps and EEO compliance categories.

A location is a University of California campus and its associated medical center, if applicable. UCPath locations include:

1. Berkeley
2. Davis
3. Irvine
4. Merced
5. Riverside
6. San Diego
7. Santa Barbara
8. Santa Cruz
9. UCLA
10. UCSF
11. UC Office of the President (UCOP)
12. Agricultural & Natural Resources (ANR)
13. ASUCLA (Associated Students of UCLA)
14. Hastings School of Law
15. Lawrence Berkeley National Laboratory

UC managers (who have approval access) are able to see relevant, work-related information about their direct reports in one place (the Manager Dashboard).

An alien is any individual who is not a U.S. citizen or U.S. national. A nonresident alien is an alien who has not passed the green card test or the substantial presence test. Every foreign visitor receiving payment from UCSD is required to complete a record in the Glacier Online Nonresident Alien Tax Compliance System. Glacier gathers the information necessary to determine residency and applies the SPT. It also determines tax treaty and FICA eligibility. The Tax Summary Report generated by Glacier includes:

• Residency status as of the day the report is generated
• Residency status change date
• Residency status start date
• FICA eligibility status and start date

Pages within the UCPath portal used by transactional users.

For example: 

• HR Tasks, Position Management, Absence Administration, Benefits Administration, Payroll Tasks, General Ledger Tasks, etc. 

• Not an employee
• No relationship with Department/Division, and/or employee
• Needs access to UCPath

System of tracking information based on positions rather than employees. It creates a framework of positions for all the jobs within UCPath without regard to whether there is an incumbent in a specific job or not.

A module in UCPath that defines and standardizes information for approved positions with or without an incumbent. Attributes include home department, job code, standard hours, FTE, union affiliation, maximum headcount, reporting relationship, etc. In most cases, there will be one position for each employee. However, multiple incumbents with the same position attributes may be assigned the same position. Position Management is useful for recruitment, succession planning, monitoring turnover, etc.

Each position in UCPath reports to another position. The Reports To field holds the position number of the supervisor/department chair to whom the position reports. The incumbent of the Reports To position (supervisor/department chair) is able to view personal information for their direct reports using Manager Self-Service functionality.

Service Partnership Agreements (SPA) outline the roles and responsibilities for both the UCPath Center and the locations/partners as it relates to UCPath. 

UCPath is the critical business transformation program of the University of California. UCPath includes three components:

1. Replacing UC’s 35+ year old payroll/personnel system with a single new payroll and HR technology system
2. Standardizing and streamlining payroll and HR processes system-wide
3. Centralizing certain HR, Academic Personnel and payroll transactional processes within a shared services center.

The UC system-wide shared services center in Riverside, CA. The Center will consolidate routine transaction processing and employee support for some tasks in the areas of payroll, benefits, absence management, compensation, and workforce administration.

Employee services provides assistance to UC faculty and staff via UCPath portal (cases), telephone, e-mail, fax, and regular mail.

UCPath Center Production Team

Provides processing of absence management, benefit, payroll, reporting, records fulfillment and workforce administration transactions. Serves as an escalation point for employee services when additional research, follow-up and processing is required.

UCPath Inquiry

An online ticket/request opened in UCPath by UC employees and managers to request help and track service requests from the staff at the UCPath Center.

Case, Ticket, Request

UCPath online

The UCPath online replaced AYSO.

Provides employees 24/7 access to personal information from their desktop, laptop, tablet, or mobile phone.

Employees are able to view personal job data and payroll information; sign up for direct deposit; update tax withholdings; view/enroll in benefits; see vacation and sick leave balances; and more.

With UCPath, UC employees are able to submit questions via case management, track requests, look up answers in a knowledge base and review/change certain personal employee information directly such as name, address, emergency contact, paycheck/W2 information, benefits information, open enrollment, direct deposit, life event changes, leave accrual balances.

Portal, Self-Service, ESS

A module in UCPath used by HR administrators at UC locations and at the UCPath Center to manage an employee’s lifecycle. WFA allows users to track and manage job related data, including managing pay and compensation, benefit eligibility programs, position and employee data, payroll and HR status.

2016 CCL  coordinated

2016 CCL      non-coordinated