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Final Pay

This project is on hold until further notice.

Final Pay aims to improve and streamline final pay processing using delivered UCPath final pay and navigation collection functionality.

Why are we implementing this project?

This project will:

  • Streamline and reduce the effort to complete final pay activities
    • Increases final pay accuracy by reducing manual entry and eliminating comment fields
    • Increases data integrity by using UCPath data to drive final pay
    • Improves leave, accrual and retirement accuracy (ensures rehired employees have accurate leave, accrual and retirement information)
  • Improve the Off-boarding process
    • Ensures critical information is gathered such as employees personal email and home address (allows former employees to access UCPath for historical W-2 and pay information)
    • Improves pay accuracy by inactivating out-of-date additional pay and deductions (streamlines rehiring employees)
    • Improves employee information security by deactivating direct deposit accounts

How will this impact me?

Represented employees that are leaving the University will receive their final paycheck within 72 hours from when the departments submit the appropriate transactions.

Project Participants

Location Roles Participant Names
Project Manager Kelly Aranaz
OCM Manager Monique Pascucci

Final Pay Phase 2

What is the timeline of Phase 2?

Phase 2 of the Final Pay project began in September 2022.

  • System Testing: August 2023 – September 2023
  • User Testing: TBD
  • UCPath Center Training Updates: TBD
  • Local Training Updates: TBD
  • Cutover: TBD
  • Go-Live: TBD
*Note: dates listed above are subject to change.

Are there any project demos I can watch and refer to?

Prepare for the changes coming with Phase 2 of the Final Pay project by watching recorded project demo sessions below.

Date Demo Title
08/09/23 Transaction Type Demo
06/28/23 Sprint 3: Demo 2
06/14/23 JED Example with Takes Demo
05/31/23 Sprint 2: Demo 4 & Sprint 3: Demo 1
05/17/23 Sprint 2: Demo 3
04/26/23 Sprint 2: Demo 2
04/05/23 Sprint 2: Demo 1
02/08/23 Sprint 1: Phase 2 Demo 2
01/11/23 Sprint 1: Phase 2 Demo

Final Pay Phase 1

Compleed as of December 5, 2022

What do transactors need to do to prepare for this project?

Phase 1: E-078 Updates

As of December 5, 2022, The Payroll Request (E-078) form for Final Pay has been updated with new data fields that will enhance final pay accuracy, timeliness, and replace the template previously used by transactors to capture this information in the initiator comments field.

The E-078 form will now include the following fields:

  • Last Day on Paid Status
  • Expected Job End Date
  • Termination Transaction ID
  • PR Transaction Number
  • Overpayment Transaction Number

The following local job aids have been updated:

The following UCPC resources have been updated:

Are there any actions required by departments?

Departments will need to make sure they submit termination transactions on time and include the termination initiator comments outlined in the drawer above.

Resources & Useful Links